1. 6th Framework Programme
Rules for participation and
practical hints for proposal submission
Reinhold Gruber
Secretariat for Central and Eastern Europe
BIT - Bureau for International Research- and Technology Cooperation

2. Content Rules for participation Evaluation
Model contract - Consortium agreement
Hints for a successful proposal
Financial rules

3. EU + Associated States Türkei Island Norwegen Liechtenstein Schweiz
Israel
Türkei

4. Participation (1)
EU and Candidate Countries: (full and equal rights) => Participation and financial contribution
Associated States: wie EFTA, Israel, Turkey => Participation and financial contribution
INCO-Third Countries: Mediterranean, Western Balkan, Russia and NIS, Developing Countries => Participation and financial contribution (in specific areas)
International Organisations of european interest: CERN, ESA => like legal entity in member state
Joint Research Centre (JRC): => like legal entity in member state

5. Participation (2)
Third countries with S&T cooperation agreement: e.g USA, Canada, China, Australia, Soth Africa => Participation as to the conditions of the individual agreement
Other third countries: => participation possible, if requested
Minimum number of participants:
3 independent legal entities in MS or AS
> (2 of MS* or CC*)
except: Human resource and mobility,
Specific Support Actions
*MS: Member State *CC: Candidate Country

6. Core criteria & Criteria for new instruments New Additional criteria
Evaluation
Core criteria & Criteria for new instruments
To be specified and complemented in workprogrammes according to instrument and activity
New Additional criteria
Synergies with education, role of women in research, societal impact
Not compulsory
Exclusion criteria
Violation of fundamental ethical principles
New Financial irregularities

7. Evaluation New Two-stage evaluation procedure
If specified in the call for proposals
New Evaluation on a non-anonymous basis
Unless otherwise specified in call for proposal

8. Evaluation Scientific and technological excellence Management
Core criteria
Scientific and technological excellence
Management
Relevance to the specific programme
European added value
Quality of the plan using and disseminating the knowlewdge

9. Model contract - Consortium agreement
Model contract: no final version - contractual relation between all participants and Commission
NEW! Contract enters into force with signature between coordinator and Commission; Project start as to the contract
NEW! Collective responsibility of the participants (technical and financial)
Limited in proportion to the participant’s share to the project, up to the total payment they received
IOs, public bodies or entities guaranteed by MS/AS solely responsible for their own debts
Consortium agreement: defines internal organisation and management of the consortium
NEW! Obligatory , unless explicitly stated in call text
Non binding guidelines published by the Commission

10. Submission of proposals
More simple forms
Combined description of consortium and tasks
- Part B and C (like FP5), but non anonymous
New electronic submission system
- Offline-Tool starting mid January 2003
- WWW-based online-Tool starting provisionally mid February 2003

11. Submission form - part A
A1 - General information about proposal: title, short description, keywords etc.
A2 - Information about coordinator and partners (1 page per partner): Name of organisation, addresse, SME yes or no etc.
A3 - Cost sheet (1 page for consortium): 1 line per partner with costs per type of activity

12. Formal criteria Deadline: Please respect the deadline
Minimum number of indipendent participants (see work programme and call text)
Is the proposal complete?
All special requirements of the call text are fulfilled? (e.g. SME,..)

13. Hints for a successful proposal
Pay careful attention to the documents:
Work programme - Call text
Guide for proposers
Guide for evaluators - The proposal touches upon all relevant requested topics? - (Guide for Evaluators is even more detailled than the evaluation manual!)
Special attention to the management of the project (Graphic illustration!)

14. Financial rules Flexibility and autonomy for the consortium
New! Calls for additional partners possible (with additional financial EU contribution)
Types of financial contribution
Grant for integration (NoE), lump sum (e.g fellowships), grant to the budget (e.g IP)
Neu! Monitoring of the project by auditor (esp. IP, NoE)
Neu! EU-Audit on the participants (esp. IP and NoE)

15. Community financial contribution - NoE
New: no “cost”- approach
EU-contribution: “Incentive” for structural changes, sustainable integration
EU-contribution as a fixed grant
Calculated on the basis of the number of researchers integrated in the network
more detailled financial rules – work programme
Yearly contribution: 20k€/researcher and year
Europäischer Mehrwert
kritische Masse der mobilisierten Ressourcen, erwartete Wirkung oder Beitrag zur Gemeinschaftspolitik
Nutzung und Verberitung der Ergebnisse:
Innovationspotenzial, IPR-Management
Fähigkeit zur Durchführung der Maßnahme:
Kompetenz des Konsortiums, Ressourcen, Management

16. Community financial contribution - IP
3 Cost models
Full cost („FC“) actual direct and indirect costs
New „FCF“ (Type of FC-model) actual direct costs + lump sum for indirect costs (20%)
for Universities: Additional costs („AC“): actual additional direct costs + lump sum for indirect costs (20%)
Limits of EU-contribution per activity
Demonstration, research, training, coordination
100% for management & training Note: 7% limit for management costs
Universities: up to 100% of additional costs for all activities of the project

17. Cost models

18. Reimbursement rates (1)

19. Reimbursement rates (2)

20. Useful links
Rules for participation:
Model contract (provisional): research/fp6/working-groups/model-contract/index_en.html
Nonbinding checklist for consortium agreement:
General documents - Framework Programme:
Documents - project types:

21. Contact BIT - Bureau for International Research-
and Technology Cooperation
Donau City Strasse 1
1220 Wien
Reinhold Gruber
Secretariat for Central and Eastern Europe
Tel.:
Fax: