1. Presented to RPS Professional Staff Fall 2017
Assignments & You
Presented to RPS Professional Staff Fall 2017

2. Participants will be provided instruction on how room assignments are made in University Housing1
Participants will be review the components of a student housing contract 2
Participants will be provided instruction on the room change process 3
Participants will be provided instruction on our 1st year live-on requirement 4
Participants will be provided information on hall opening and transitions 5
Learning objectives

3. Core Office Functions
Responsible for bed assignments for 8300 students
Generates approximately $50 million in annual rent revenue
Maintains the core functionality of StarRez
Assignments Module
Imports/Exports to Banner, Parking Services, Student Accounts
Front-line customer service
Send community/hall-wide s to students

4. Kim Ellis Assistant Director of Assignments & Contracts
Michael Dale Assignments Coordinator
Kim Felker Future Assignments
Suzanne Reichner Current Assignments
Vacant Billing & Database
Mary Patman Records & Audits
Vacant Communications

6. Assignments process First-Year Students
November: Early Action Registration
March: Regular Decision Registration
Early May: Deadline to Register
Late May: Room Selection Begins
Late June: Room & Roommate Information
August: Move-in!
Assignments process First-Year Students
Semester Breakdown 200 – Summer – Fall 200 – Summer

7. Less-traditional spaces
RA Rooms
Supplemental
Expanded

8. Assignments process Returning Students
Late December: Registration opens
End of January: Priority Registration ends
1st week of Feb: Same Room Sign-Up
2nd week of Feb: Same Building Sign-Up
2nd week of Feb: General room selection begins (round 1)
Late Feb – March Round 2 and Round 3 RSU
March-July Waitlist assignments
Assignments process Returning Students
~650 graduate students ~2200 undergraduate students

10. Contracts & Requirements

11. Housing Contract
Unified contract for apartments and residence hall students
Legally-binding
Covers
Cancellation Process
Contract Period
Outlines some rules and policies

12. First Year Live-on requirement
All first-year students required to live on campus
Exceptions
Live with a parent in Athens or adjacent counties
21 before the first day of classes
Compelling circumstances

13. Emotional support animals
Register with DRC (or Staff/Faculty Relations)
DRC verifies need and notifies HAO
HAO sends paperwork to individual to complete
HAO notifies hall staff of ESA

14. Room Change process

15. Making a request Log on to The Dawg House Join up to 3 “Wait Lists”
Priority given on when student joins the list
Can be deprioritized based on any criteria (specific room, roommate)
Roommate should also make a request

16. Regular Priority Emergency Choose an adventure
Student submits request on TheDawgHouse
Desired roommate also has to submit request
Offers sent out Monday and Tuesday
Moves happen Thursday-Sunday
Priority
When mediation isn’t working and concerned of bigger problems to come
Student is moved during normal process, but extra weight is given to student’s request
Emergency
When an AD has decided that a student cannot stay in the room any longer
Could be facilities or behavioral reasons
Moves occur outside of typical room change timeline

17. How a room change looks for staff
Monday/Tuesday
Student is offered a room change
Wednesday
All room change offers have to be accepted by 10am
List of changes sent to AC/RHDs
Thursday-Sunday
Room changes occur
Monday
RICs should be sent to HAO
How a room change looks for staff

18. Students have A whole new reason to look forward to the weekend
It begins!
Student goes to front desk of new community to pick up new key
DA issues the key in StarRez
Student is given new RIC
Card access is enabled beginning Thurs.
Student moves belongings
The student has until Sunday at 5pm to complete the move
Checking Out
Student schedules a checkout time with their current RA.
The RA checks the student out of old room and into new room
Following Week
Student will see any updated room rates appear on student account (if different rate)
Students have A whole new reason to look forward to the weekend

19. Opening!

20. Early arrivals & Transitions
Community Offices coordinate on an ongoing basis
Early Arrivals: August Noon (or earlier)
Band
Spirit
Hunker Down volunteers
International Student Life
FRC dean assistants

21. Super Sunday and beyond
Opening
Halls open August 7 a.m.
Check into StarRez when student arrives
“Tentative” bookings
Automated welcome messages
No Show Reports
Distributed to staff Monday, August 14
Due back to HAO by Wednesday, August 4 p.m.

23. Let us help you In-depth StarRez training
Learn more about reporting
Navigating Occupancy Graph
Create your own Dashboards
Report Manager is your friend!
Dashboard information

24. Help us help you Check-in/out students as they transition
Send over RICs
Need a report or data? Ask in advance!
Ask questions!