1. Project Management

2. Main Phases of Project Development
Start with the End in mind.

3. Project Management Tools
Team contract
Mission/vision/goal statements
Timeline/Schedule
Project status reports
Action Item list
Meetings
Team Assignment, Client Interviews, and Engineering Requirements

4. Project Schedule - Activity
Identify all of the tasks required for a person to get ready for work in the morning
Estimate the duration of each task
Order the tasks in a logical sequence
How long will the whole procedure take?
If you had another person to help you, which tasks could they do?
Re-sequence (with assistance in parallel)
Now, how long will it take?

5. Project Schedule – Gantt Chart
Spreadsheet: or Microsoft Project:

6. Scheduling Considerations
Capture Events/Milestones (fixed dates):
Client meeting(s)
Due dates (Wikipage, log book, Citizenship etc..)
Snapshot Days
Design Reviews
Also:
Keep some margin for error.
Account for holidays, busy times, and other commitments
What needs to be done before each milestone?
Keep some margin for error.

7. Project Tracking - Approaches
Status toward Schedule: Dashboard:
When the schedule changes – Change the schedule.

8. Action Item List All members must agree and understand actions
Allocate action items equitably
Must include:
Owner
Target Date
Completion Date
Review and update at team meetings
Action Register
# Task
Owner
Action Item
Owner(s)
Target date
Completion date
Comment

9. Project Communication

10. Meeting Guidelines All team members must attend
Set a date and time – start on time
Set the Agenda prior to every meeting
Typical Agenda:
Review of open Action Items
Status toward Schedule
Open Issues and Risks
Assignment of new Action Items
Review of Minutes

11. Meeting Agenda - Activity
Review an example Meeting Agenda
Identify the Good / Bad qualities of each Agenda. How could it be improved?
Which meeting are you more likely to be interested in going to?

12. Meeting Decorum Be on time, start on time Help everyone stay on track
Use direct language and be succinct
Eliminate “sort of”, “kinda”, etc. from vocabulary
“Yes”, “No”, or “I don’t know”
/ texting
Never the place to have a disagreement
Can (and will) become public