1. 2017 Annual Parish Meeting Agenda
I Opening prayer at 9:00am 
Election or appointment of secretary for the meeting / reading of 2016 minutes
Appointment of 3 tellers to count the votes, one of them designated chairperson. The results of the election shall be declared by the presiding officer and shall be recorded in the minutes by the secretary before adjournment of the meeting
Election of nominees & voting
Finance & Stewardship report (2017 Budget- approved by Vestry)
Report of the Vestry (required by Canon 33, section 2) and parish organizations
Report of the Wardens
Election Results, appoint 3 delegates to Annual Council (run-off vote if needed)
Rector’s report
Misc. business and presentations (run off results if needed, Q & A also)
Prayer and benediction
Adjournment

2. Annual Parish Report 2016

3. Priest Associate (retired)
Rector
The Reverend Paul C. McCabe
Assistant Priest
The Reverend Gretchen Ratterree
Priest Associate (retired)
The Reverend Bruce Laird
Wardens
Bliss Peterson– Sr. Warden
Chris Crookless– Jr. Warden
Vestry
Pam Bell- Secretary
Cal Beck
Katie Dunlap
Sandi Harden
Rick Horner
Ron Sedgley
Doug Sweet
Laura Crookless – Clerk of the Vestry
2016

4. Table of Contents Vestry Reports Parish Life – Rick Horner
Reach – Katie Dunlap
Youth – Katie Dunlap
Communications – Cal Beck
Servant Ministries – Pam Bell
Worship – Ron Sedgley
Church Development – Doug Sweet
Faith & Spirituality – Sandi Harden
Warden’s Reports
JR Warden – Buildings & Grounds – Chris Crookless
SR Warden – Finance and Stewardship– Bliss Peterson
Assistant Priest’s Report
Mtr. Gretchen Ratterree
Rector’s Report
Fr. Paul McCabe

5. Parish Life in 2016 – Rick Horner
St. Martha’s Guild continues to plan, organize & implement a multitude of baptismal & funeral receptions with efficiency & great hospitality.
Coffee Hour continues to function well and is our opportunity to show hospitality to one another and our guests who come to be with us
The Tea Time Ladies held their 3rd Annual Tea in February to great success

6. Parish Life in 2016 – Rick Horner
ECW has had many fun events including painting classes, and their first ever weekend retreat to a lake house.
The ECA Men’s Group had another great fishing trip to Florida along with other get-togethers and minor work projects throughout the year.

7. Reach in Katie Dunlap
Reach continues to support the Men's and Women's Extensions
Desi Doucet coordinating the Women's Extension
Doug Sweet coordinating the Men’s Extension.
We supported Emmaus House with a toy drive, a grandparents dinner and more.
Reach provided lunch for Church of the Common Ground many times throughout 2016.
A Fall Yard Sale and a Spring Yard Sale took place to raise money for Reach and made over $8,000.

8. Reach in 2016 Many “Firsts” in 2016
Our first summer day camp, Open Hearts Project, was introduced as a one day a week camp for the homeless in our community.
Our first mission trip to the Dominican Republic in July was a huge success.
We supplied turkey dinners to 5 homeless families in our community for the first time.
Our first giving tree to supply Christmas for a homeless family.
We were introduced to Adopt a Flood Family in Baton Rouge and met many of the needs for those victims. Desi Doucet organized and delivered donations.

9. Youth in – Katie Dunlap
Youth Director Rachel Cangemi kept the youth busy with fun activities throughout the year including pizza parties, bowling, lock-ins, and more!
Mission Trip to Louisiana in July
Youth participated in many Service Opportunities like dinners at The Extension & Emmaus House activities

10. Youth in 2016
Shrove Tuesday Pancake Dinner & Cheesecake Sales were successful fundraisers
Youth Sundays!
Youth taking on more roles at ECA
2 Youth Members on the Stewardship Committee
Youth Lectors

11. Communications - Cal Beck
New Website!
Better equipped to deal with our growing parish
Sound System installed
New ECA Name Badges
Communications Committee created
Has met twice so far, with much accomplished
Door hanger project completed

12. Servant Ministries in 2016 -Pam Bell
Visiting Eucharistic Ministry – Volunteers reached out to, visited, and shared communion with members who were not able to attend church services.
There were 13 home communion visits in 2016
Family visits and other acts of family support were made when needed. Hospital visits were done mostly by our priests with a few follow up visits done by parishioners.
Happy Cookers prepared meals and delivered them to parishioners who needed this support.
Journeys continued to provide support for members going through loss.

13. Servant Ministries in 2016
DOK has done a tremendous job hosting families at memorial services and receptions.
Jan Thurmond continued to send cards to parishioners who are celebrating events and for other events. On average each month cards were sent.
Transportation – Volunteers faithfully provided transportation to and from church to members needing this support.
Memorials were held for loved ones throughout the year.
There were 6 burial committals in 2016

14. Worship in 2016 - Ron Sedgley
New Worship Services!
Saturday Service with Eucharist, started September with a fellowship event following.
Wednesday Noon Service with Eucharist began in September
Altar Guild & Worship support training conducted by Foster Peterson & Horace Higgins
Sanctuary Amplification
Work on sanctuary amplification is 95% complete.
A special microphone has been placed at the Lectern podium & additional lighting is also being considered

15. Worship in 2016
Holy Week & Christmas services were successful with a packed house
Easter Sunday had 330+ attending!
Christmas Services had 334+ attending!
Thanks to Fr. Bruce Laird for his services during Fr. Paul’s sabbatical
Mtr. Gretchen has been presiding over services since June wonderfully
Choir continues to grow and thrive with Joe Lozier
Possible Music Night Fundraiser in the future!

16. Church Development - Doug Sweet
Church Development Committee is active and accomplishing so much!
Two Presentation Dinners in March
Over 70 out of our 130 families attended and talked about the future of our ministry.
Presented survey details to parish.
Recommendation to hire new assistant priest.
Advertised our upcoming Christmas services and activities to local neighborhoods through door hangers.
Visited St. Peters in Rome, GA to understand their development success.

17. Church Development - Doug Sweet
In process of finalizing a new electronic sign in front or ECA to better advertise our activities and maximize curb appeal.
Research has been done to set up a bequeathment program for ECA.
Research has been done to seriously explore capital campaigns in other parishes, as that may be something that would benefit ECA in the future.

18. Faith & Spirituality - Sandi Harden
Christian Education
We conducted training for Safeguarding God’s Children.
All Vestry members, staff and Christian Educators completed the required Safeguarding courses.
We have 11 Youth and 3 Adult instructors.
Christian Education Instructor training and reference manuals were created.
We introduced more intergenerational activities, i.e. All Hallow’s Eve Celebration and advent wreath making.
However, Sunday attendance continues to decrease in both youth and adult classes.

19. Faith & Spirituality - Sandi Harden
The Christmas Pageant continues to be successful with very high attendance.
The 4-week Lenten program was well attended.
Children's Chapel continues on the 2nd Sunday of the month.
Now includes choral performances for special occasions such as the Bishop’s visit.
This year we had five youth confirmed and one adult received.
We held our first annual parish retreat in September at Camp Mikell, which was attended by 43 parishioners. A post retreat survey showed a very high level of satisfaction. We look forward to repeating this successful event in the future!

20. Buildings & Grounds Jr Warden’s Report – Chris Crookless
Renovating the basement in the Swift Building.
Installed new, better flooring, base molding,
Repainted the walls and generally improved an area that needed improving!
We are planning to put up a new electronic sign to better advertise ECA to passersby.
The application and required county documents are in process.
A new roof on the Activities Building and new gutters on the Activities and Swift buildings were installed
Thanks to Daryl Sundberg and his team.

21. Stewardship in 2016 - Bliss Peterson
Stewardship Committee executed a year-round stewardship program.
Highlighted multiple ministries in 2016:
Happy Cookers Ministry with a description of the ministry, a recipe handbook, and a meeting;
Servant Ministries with a description of the various ministries under this umbrella and an informational meeting;
The Nursery with bulletin insert and appeal for additional volunteers
Men’s Group with bulletin insert and encouraged attendance on the fishing trip
Conducted fall treasure pledge campaign called Living Generously.

22. Stewardship in 2016 - Bliss Peterson
Created unique pledge cards which were mailed home with a cover letter
Used same image with puzzle pieces to show percentage of pledges received (instead of thermometer).
Created ECA LIVES GENEROUSLY bulletin board, which included the many missions and ministries happening at ECA as well as distribution of pledges for the parish
Offered personal testimonies from Chris Renaud, Trinity Atkinson and Jan Samuel. Also encouraged spontaneous offerings of gratitude for ECA in both services which resulted in significant meaningful sharing by the parish.
Current stats: 66 pledges, totaling $166, Average pledge is $ ending stats were 102 pledges totaling $201,848.00, with an average pledge of $

23. Finance - Bliss Peterson, Senior Warden
The Financial Committee met once a month.
Finance Committee Chairperson was Sue Tidwell
The ECA Treasurer was Elizabeth Wilson
The Bookkeeper was Jane Gray
We were only $413 over budget for the year 2016, which is great news considering all we have gained this past year.
added an entire salary to be able to have an assistant priest
created additional designated accounts to support our mission trip to the Dominican Republic, the youth mission trip to Louisiana, and a new tradition of a parish retreat in September.
Moving forward, Jane, Elizabeth and Sue will be retaining their positions. We will continue to explore electronic giving.

24. Budget Analysis January – December 2016
Accounts
Annual Budget
Total Actual
2016
2016 YTD
2017
REVENUES
Contribution Income
Plate Offering
$5,000.00
$5,628.30
Pledge Payments
$201,848.00
$196,598.26
$221,915.00
Non Pledge Payments
$20,000.00
$19,346.10
Total Contribution Income
$226,848.00
$221,572.66 *
$246,915.00
Other Income
Interest Income
$0.00
$74.67
Total Other Income
Total Revenue
$221,647.33

25. Budget Analysis January – December 2016
EXPENSES
Mortgage Expense
Loan # Principle
$9,878.82
$10,892.16
Loan # Interest
$4,774.26
$3,760.92
Total Mortgage Expense
$14,653.08 *
Diocese
Diocesan Pledge
$19,510.00
$19,625.00
Diocesan Functions
$500.00
$136.00
$625.00
Total Diocese
$20,010.00
$19,646.00
$20,250.00
"Reach"
Yard Sale Income
($3,500.00)
Outreach Expenses
$12,000.00
Inreach
$1,000.00
$468.20
Scrip Program Income
($500.00)
$0.00
Total "Reach"
$9,000.00
$8,968.20

26. Budget Analysis January – December 2016
Clergy Compensation
Clergy Salaries
$60,000.00
SECA Rector
$4,590.00
Assistant Priest Salary
$0.00
$30,379.00
Assistant Priest SECA
$3,788.00
Mileage & Cell Phone
$2,400.00
Rector Medical Insurance
$19,059.04
$18,099.62
$19,846.20
Clergy Pension
$11,626.20
Assistant Priest Pension
$3,820.00
$8,913.40
Assistant Priest Health Ins.
$8,520.00
Assistant Priest Life Insurance
$100.00
Rector Term Life Insurance
$238.50
Assistant Priest Housing
$19,140.00
Total Clergy Compensation
$97,913.74
$100,774.32 *
$169,541.30
Clergy Expense
Medical Exp Reimbursement
Misc Exp Reimbursement
Clergy Cont. Education
$1,000.00
$785.00
Supply Clergy Expense
$7,500.00
$3,680.00
******
Deacon Expense
Rector Discretionary Fund
Total Clergy Expense
$8,500.00
$4,465.00

27. Budget Analysis January – December 2016
Worship
Music Director
$15,600.00
$15,100.00
Outside Musicians
$1,900.00
$1,450.00
$1,500.00
Music Choir Supplies
$0.00
$108.00
Piano/Organ Maintenance
$220.00
Bulletins and Printing
$250.00
$167.13
Spiritual Life & Acolyte
$500.00
$273.61
Total Worship
$18,470.00
$17,318.74 *
$18,070.00
Altar Guild
Altar Expense
$750.00
$557.90
Flowers
$1,500.00
$1,483.18
Flower Income
($2,500.00)
($2,235.00)
Altar Guild Other
$0.00
Total Altar Guild
($250.00)
($193.92) *
Evangelism
Web Page Expenses
$768.00
$247.00
$250.00
Total Evangelism

28. Budget Analysis January – December 2016
Office & Admin Expenses
Checking Account Service Charge
$0.00
$110.29
Parish Administrator Expense
$11,500.00
$11,676.00
Telephone & Internet Exp.
$1,300.00
$1,090.64
$1,200.00
Office Expenses - Copier lease
$2,680.00
$3,640.00
Postage
$200.00
$149.08
General Supplies
Equipment Repairs
Total Office& Adm. Expenses
$15,680.00
$15,706.01 *
$16,540.00
Parish Life
Coffee Hour
$125.77
Parish Life Expenses
$1,000.00
$1,002.36
Membership Directory Exp.
$100.00
Stewardship and CDC
$400.00
$115.95
$500.00
Vestry Activities
$1,500.00
$1,198.21
Total Parish Life
$3,200.00
$2,442.29
$2,300.00

29. Budget Analysis January – December 2016
Building and Grounds
Fire & Liability Insurance
$4,350.00
$4,786.90
Propane Gas
$1,300.00
$673.51
Garbage & Recycle Exp.
$370.80
Power
$7,500.00
$7,266.45
Water
$500.00
$1,400.28
Maintenance Exp. Equipment
$750.00
$459.88
Maintenance Exp. Buildings
$184.74
Custodian
$4,140.00
Cleaning Supplies
$618.95
Grounds & Landscape Exp.
$5,000.00
$4,860.00
Pest Control
$2,000.00
$2,227.00
Total Building and Grounds
$27,160.80
$26,988.51 *
$26,660.80

30. Budget Analysis January – December 2015
Christian Education
Adult Education Exp.
$250.00
$319.00
Youth Christian Ed. Exp.
$750.00
$767.32
Nursery Supplies
$100.00
$84.07
Nursery Worker Exp.
$4,680.00
$4,430.00
Youth Coordinator Compensation
$4,500.00
Youth Expenses
$2,000.00
$945.47
$1,000.00
Total Christian Education
$12,280.00
$11,045.86 *
$11,280.00
Total Expenses
$227,385.62
$222,061.09
$289,295.18
Net Total
($537.62)
($413.76)
($42,380.18)

31. Assistant Priest’s Report – The Rev. Gretchen Ratterree
Looking back on the six months I have been with you….
During the summer a Confirmation Class was offered to meet weekly. As a result, when the Bishop came, we had five youth who were confirmed.
Before the summer was out, we had filled all of our Christian Ed. positions. In August, a teacher training day that included training for Safeguarding God’s Children was offered and attended by 20 people!
In November the ladies of ECW had their own weekend get-away. We had a spectacular time.
Our Daughters of the King chapter is a stage of reorganization and I am meeting and working with these wonderfully spirit-filled ladies at their monthly meetings.

32. Assistant Priest’s Report – The Rev. Gretchen Ratterree
In 2017
We will have a class for adults seeking confirmation. This class will begin on January 22
Fr. Paul and I will be working on a bible study for Wednesday Eucharist.
On Wednesdays, our “Let the Spirit Move You” class will move indoors and it, too, will have a bible study/spiritual study component.
Many thanks to each of you for welcoming me so fully into the arms of this faith community!
Just as Indiana Jones when confronted with the daunting task of choosing wisely, the holy grail of Christ, I am convinced that when answering God’s call to come to ECA I have chosen wisely.

33. Rector’s Report – The Rev. Paul McCabe
The year 2016 has flown by and we have accomplished many incredible things in the life of Annunciation and our ministry and mission we are called to do in the world around us.
We were able to hire a full time assistant priest! Mother Gretchen has fit right into the parish ministry and mission and her presence among us is great benefit to ECA.
We were able to implement Saturday night and Wednesday noon Eucharist services as well as continuing our Wednesday night services.
For the first time in the life of ECA, we mounted an international mission trip to the Dominican Republic with 11 members.

34. Rector’s Report – The Rev. Paul McCabe
We have Wireless Internet!!! IN ALL THE BUILDINGS!

35. Rector’s Report – The Rev. Paul McCabe
Our budget approved by the Vestry is challenging, but we have proven 2 years in a row now that we have been able to raise the funds necessary to accomplish the goals we set before us. I also want to take this opportunity to thank each and every member of the parish, Ministry leaders, the Vestry and my family for making my role as spiritual leader and rector an incredible job to have. A special thank you to our Sr. Warden Bliss Peterson for doing such an amazing job during my sabbatical and for our outgoing Vestry members who will be missed for their incredible work accomplished in their time on Vestry. I am honored to serve and be served as rector at Annunciation and look forward to our continued future together.