1. Health, Safety & Wellness
Orientation Overview For Chairs and Directors

2. HSW Introduction Portfolios within HSW:
Academic & lab safety, incl biosafety & radiation
Employee wellness
Environmental health & safety
Ergonomics
Fire safety (partnership with CSS)
Insurance
Occupational health & safety
STD/LTD
Travel risk management
Workplace accommodations
WSIB

3. Health, Safety & Wellness Contacts
Name
Title
Ext
Leigh Harold
Director, Health, Safety & Wellness
3123
Kathryn Walker
Manager, Health Management & Wellness
6086
Dawn-Marie Shaw
Insurance Coordinator
4763
Jennifer Booker
Environmental Health & Safety Officer
5390
Brian Dzurban
Health, Safety & Wellness Coordinator
3284
Dan Pozzobon
Health & Safety Officer
5994
Bailey Seward (on leave)
Trevor Hall (interim)
Health Management Consultant
4237
Leila Vistorte
Biological & Laboratory Safety Officer
6179

4. HSW Philosophy
HSW strives to empower & enable faculty & staff through supportive & resourceful leadership to engage & create a healthy, safe and well workforce.
Technical expertise is provided by HSW to the university community through the development, implementation & maintenance of sustainable programs & processes in all areas under the HSW portfolio.

5. HSW Champion Award
The Health, Safety & Wellness Champion Award annually recognizes Brock faculty and staff, either as individuals or as a department, for championing a culture of health, safety and wellness at Brock University.
Nomination forms which outline criteria are found on HSW website on SharePoint & due by May 1 annually and award presented at Wellness Day.

6. HSW Resource Guide Document
Not an inclusive document of all areas within HSW however provides main highlights.
Mandatory training: HSAT & WHMIS (if required)
Injury/Incident Reporting

7. Workplace Safety & Insurance Board (WSIB)
The basic premise of the system is a no fault collective liability system to compensate those injured or ill at work as a result of a workplace accident.
The original premise remains “arising out of and in the course of employment.”
The completion of the Brock University Injury/Incident Report is required for all workplace incidents.
The Health Management Consultant determines if the Incident is reportable to WSIB as per our legislative requirements.
If the incident is reportable to WSIB, the University has 72 hours to report the incident to WSIB or we are subject to a fine.

8. WSIB: Return to Modified Duty
WSIB Operational Policy 19-02
Work reintegration:
The workplace parties (workers and employers) are required to co-operate in the work reintegration process
Appropriate and early work reintegration that maintains the dignity and productivity of a worker
Work reintegration starts as soon as the employer learns that a worker has suffered a work related injury / disease; continues throughout the injury / disease and adapts to change as they arise
As per WSIB legislation, the Employer is required to offer suitable and meaningful modified work immediately following an incident.

9. Student Unpaid Placements
The Manager of Health, Management & Wellness is a point of contact for Practicum Coordinators at the University as it pertains to Student Unpaid Placements.
The role includes identifying eligibility for insurance coverage for students as per MAESD criteria.
All other process pieces for Student Unpaid Placements are handled by Practicum Coordinators.

10. Wellness
Wellness workshops provided 5 times every calendar year on various topics: stress reduction, time management, conflict management, etc.
Wellness Day is an annual event for employees with over 80 workshops to choose from focused on the 8 components of wellness: Social, Intellectual, Physical, Spiritual, Emotional, Environmental, Financial, and Occupational.
Various wellness initiatives are facilitated throughout the year.
Wellness Initiatives are posted in a monthly wellness calendar on SharePoint – these initiatives include Brock specific activities as well as community events.

11. Employee and Family Assistance Program (EFAP)
The University’s carrier, Shepell·fgi is an accredited organization which provides EFAP Services.
Shepell·fgi is a leading EFAP service provider and offers a wide range of confidential and voluntary support services.
Breadth of service is wide: counselling, nutrition support, family support, legal support, financial support, naturopathic support, health coaching.
Resourceful website with over 700 articles.
The University’s carrier, Shepell·fgi is an accredited organization which provides EFAP Services to those eligible employees and their eligible dependents. Shepell·fgi is a leading EFAP service provider and offers a wide range of confidential and voluntary support services to assist in resolution of everyday challenges, complex issues, and everything in between. Insert language re : BUFA negotiating out of EFAP
The service is available at no cost to employees, 24 hours a day, 7 days a week by calling a toll free number

12. Ergonomics
Optimal setup of office space is an important aspect in the workplace.
A module is available on Sakai to guide staff and faculty in setting up optimal positioning.
If further assistance is required, the Health Management Consultant will meet with individuals.
A new Ergonomic Module is available to all staff and faculty on Sakai to assist in optimal office setup.
If further assistance is required, the Health Management Consultant will meet to perform a one to one assessment with an employee to provide education on proper use of workstation equipment and make appropriate adjustments to the equipment.

13. Disability Disability is a question of function, not diagnosis
Health Management utilizes a proactive approach to managing injuries / illnesses
Focus is on ability not disability
Promote early and safe return to work with support from medical community
Brock University has numerous resources in place for those employees who may require support

14. Medical Accommodations
When an employee requires medical accommodation, the Health Management Consultant shall be notified (either by Supervisor or Employee).
The Brock University Medical Accommodation form will be requested to be completed by a legally licensed doctor of medicine and returned to the Health Management Consultant.
A collaborative accommodation plan will be developed based on medical support and written confirmation will be provided.

15. Short Term Disability (STD)
When an employee is unable to attend work due to illness or injury of 5 days or greater, or when an employee is absent repeatedly over time, the Health Management Consultant shall be notified (either by Supervisor or Employee).
The Attending Physician’s Statement form will be requested to be completed by a legally licensed doctor of medicine and returned to the Health Management Consultant.
The Health Management Consultant reviews all medical documentation, pertinent information and resources for determination of initial and ongoing eligibility.
The Short Term Disability period is up to 105 calendar days, per injury/illness.
The medical documentation is maintained in a confidential Health Management file for the purpose of determining eligibility for STD benefits and for return to work planning.
Only restrictions, limitations and abilities are provided to the Supervisor.
To ensure a seamless transition from STD to LTD, the University evaluates the STD claim consistent with the contractual requirements of the LTD policy.

16. Long Term Disability (LTD)
The University’s current carrier, Ontario Teacher’s Insurance Plan (OTIP) adjudicates LTD claims.
An employee is eligible to submit an application for LTD benefits when the Health Management Consultant has confirmed through receipt of appropriate medical documentation that the employee will be disabled for the entire 105 calendar day STD period and beyond.
The application process is facilitated through the Health Management Consultant.

17. Resources from OTIP
Early Intervention Services - aimed at facilitating required treatment to assist in an employee’s recovery. May shorten the duration of an LTD claim or prevent an LTD claim from occurring.
Feeling Better Now® - a mental health management tool to assist physicians in patient care. Provides tools you and your doctor can use to assess and treat mental illness.
CAREpath Cancer Assistance - provides your own personal CAREpath Oncology Nurse who supports you and your immediate family members through every step of your cancer journey.
After 20 consecutive days of absence, the Health Management Office may discuss Early Intervention Services with staff.
This is a voluntary service provided through the LTD carrier.
Aimed at facilitating required treatment to assist in an employee’s recovery.
May shorten the duration of an LTD claim or prevent an LTD claim from occurring.
CAREpath Navigation System provides your own personal CAREpath Oncology Nurse who supports you telephonically and your immediate family members through every step of your cancer journey.
Explanations of tests and treatments
Emotional support
Provision of questions to ask Oncologist
CAREpath Survivor Support Program
Guidance on recurrence of disease
Information on delayed side effects of treatment
Support and advice on other conditions you may be prone to develop
The CAREpath Cancer Information Line
For assistance of extended family and friends
Basic information on cancer related topics
Suggested websites for general information
Detailed information related to specific cancers
Service provided through an Early Intervention Specialist, who is a Registered Nurse.
Brock University does not share medical documentation with insurer, the onus is on the employee to provide a summary of their health condition.
Treatment is facilitated and a brief report is provided to Health Management.
FeelingBetterNow® is an online service that is quick and easy to use, it takes minutes to complete the inventory of questions.
The College of Family Physicians of Canada has reviewed and approved FeelingBetterNow® as a practice management tool to assist physicians in patient care.
Provides emotional and mental health assessments.
Provides tools you and your doctor can use to assess and treat mental illness.
Only 1 in 8 Canadians receives the right diagnosis and treatment for their mental health condition.

18. Health, Safety & Wellness
Questions?