1. Project Management Cycle and AIMS, institutional arrangements and policies
Podgorica, May 2007
Gabriel Accascina

2. AIMS and Project execution
Aid Coordination Unit Policies
Planning and Project preparation
Funding
Implementation
Monitoring and evaluation
Not discussed: DIS issues, specific IPA issues

3. Policies
Role of the ACU, Donors, SPOs in information acquisition and distribution.
Data entry issues in AIMS as daily management tool
Central reporting mechanism within ACU
Security and availability of data to the public

4. Placement of AIMS
As a distributed tool for SPOs/Line Ministries to manage projects on a daily basis from planning to monitoring
As a tool for ACU for planning, funding, reporting, decision support

5. Planning and Project Preparation
Project preparation at line-ministry level
Planning: needs assessment, review of National Strategy, PIPs and applicable documentation
Ideas: translation into concept notes
Tools for project documentation (fiche) preparation and approval cycle
Promoting one national standard and quality level
Streamlined costing procedures
Streamlined indicators and means of verification
Record keeping of project documentation

6. Financial Planning and Funding
Presentation of projects to donors for funding either at the LM level or centrally
Financial tracking of funds available internally and funding gaps, links to national budget and treasury
Web-based project information
Decision making support for project approval, links to national entities, donors information

7. Implementation Daily management tasks, calendaring
Disbursement and expenditures, financial flows
Physical progress according to indicators
Required reports and project reviews according to donor/gov. guidelines

8. Monitoring Monitoring and update of stated indicators
Impact assessment
Risk analysis

9. ACU and national-level functions
At a glance project records
Aggregation of project by status
Support in funding process
Reporting
Documentation