1. Slide Template for Module 4 Data Storage, Backup, and Security

2. Learner Objectives
1. Understand why data storage, backup, and security of research data are important 2. Understand data storage, backup, and security methods for research data 3. Understand best practices for research data storage, access control, migration to newer storage media, and security of research data 4. Identify an approach to creating a data storage, backup, and security plan for a project

3. Storage, Backup, and Security
They are fundamental and interrelated components of a data management strategy.
Together they ensure the ongoing integrity of research data.
Project planning and data management must account for all three.

4. Storage The media to which you save your data files and software
Optical, magnetic
All storage media are vulnerable to risk.
Evaluate and refresh regularly.

5. Storage Internal, local hard drives Networked storage
External storage devices
Remote storage services (The Cloud)
Physical storage
(Label, label, label! See Module x on Metadata.)

6. Storage Remote storage services Data sharing is not data storage.
Read terms of service.
Consult your PI or institutional policies on file-sharing services.

7. Backup Allows you to restore your data if it is lost.
Hardware or software malfunction
Environmental disaster (fire, flood)
Theft
Unauthorized access
Does your operating system and/or network administrator already have existing backup protocols and tools in place?

8. Security Best Practice: 3 Copies Original External Local
External Remote

9. Backup Backup Procedure Backup Frequency Test your strategy! Full
Differential incremental
Cumulative incremental
Backup Frequency
Daily
Weekly
Monthly
Test your strategy!

10. Other Considerations File formats Data migration
Responsibility assignments

11. Levels of Security
Safeguard your data from malicious or accidental access to your system.
Access
Systems
Data Integrity
Does your network administrator have security services that meet your needs?

12. Security Limit the availability of your data. User ID/passwords
Role-based access rights
Limitations of wireless devices

13. Security Protect the hardware and software systems you use.
Anti-virus software
Up-to-date versions of software and storage media
Firewalls
Intrusion detection software
Limit physical access

14. Security Protect the integrity of your data at the file level
Encryption
Electronic signatures
Watermarking