1. CURRICULUM-CHANGE APPROVAL PROCESSES
APPROVED AT 3/2/16
CGC MEETING
CURRICULAR CHANGE APPROVAL PROCESSES
1. GRADUATE COURSE CHANGES
use “course change proposal” form
submission deadlines (to Registrar’s Office): April 1 for fall; November 1 for spring; February 1 for summer
Department Chair
Dean
Notification of approval
Office of Academic Programs tracks change(s); notifies Advisement; and
sends copy of approved paperwork w/effective date to Registrar
If course serves other programs, consult with other department chairs and secure signature on course change form

2. CURRICULUM-CHANGE APPROVAL PROCESSES
APPROVED AT 3/2/16
CGC MEETING
not a permanent course change (applies for one section, one semester only)
fill out graduate form available at:
send w/syllabus to Director, Center for Social Responsibility & Community (CSRC), for consultation
submission deadlines (to Registrar): March 10 for fall; October 1 for spring; February 1 for summer
a course previously APPROVED AT SL doesn’t require review by College Graduate Committee (CGC) chair if no change in instructor or format
COURSES
W/SERVICE LEARNING (SL)
DESIGNATION
Department Chair
CSRC Provides Rec
CGC Chair
Approves
Reported out at Senate; Registrar puts designation on course

3. CURRICULUM-CHANGE APPROVAL PROCESSES
APPROVED AT 3/2/16
CGC MEETING
3. GRADUATE COURSES
W/ SUSTAINABILITY
RELATED DESIGNATIONS
Sustainability-focused designations are assigned to courses; sustainability-related designations apply for one semester only
fill out sustainability form
send w/syllabus to President’s Advisory Council on Sustainability for consultation
submission deadlines (to Registrar): March 10 for fall; October 1 for spring; February 1 for summer
Department Chair
PACS Provides
Rec
CGC Chair Approves
Reported out at Senate; Registrar puts designation on course

4. CURRICULUM-CHANGE APPROVAL PROCESSES
APPROVED AT 3/2/16
CGC MEETING
4. GRADUATE COURSES
W/ SUSTAINABILITY
FOCUSED DESIGNATIONS
Sustainability-focused designations are assigned to courses; sustainability-related designations apply for one semester only
fill out sustainability form
send w/syllabus to President’s Advisory Council on Sustainability for consultation
submission deadlines (to Registrar): March 10 for fall; October 1 for spring; February 1 for summer
Department Chair
PACS Provides
Rec
CGC Chair Approves
Follow process for Grad Course Change

5. CURRICULUM-CHANGE APPROVAL PROCESSES
APPROVED AT 3/2/16
CGC MEETING
submit “proposal for special topics course“ form
submit with schedule for following semester to dean (when course will be taught)
the same “sp. topics” course can be offered only twice
if the course is to be offered a third time, then it must be proposed as a new course
5. SPECIAL TOPICS COURSES
Department Chair
Dean
Registrar

6. CURRICULUM-CHANGE APPROVAL PROCESSES
APPROVED AT 3/2/15
CGC MEETING
complete “request to conduct a faculty-led off-campus course” form
attach course syllabus, travel itinerary, line item budget
if an existing course, submit course description
if a special topics, submit a special topics course form
if a new course to be added to program, follow approval process for new courses
submit to either Office of Continuing Ed (domestic travel) or Office of International Ed (international travel) two weeks before schedule due to be submitted by Dean
For domestic travel, consult Office of Continuing Ed. for international travel, consult Office of International Ed.
6. FACULTY-LED OFF-CAMPUS GRADUATE COURSES
Department Chair
Dean
Continuing Ed. or International Ed.

7. APPROVED AT 3/2/16 CGC MEETING 7. NEW GRADUATE COURSES
accepted on a rolling basis, but submission deadlines for scheduling course established on Academic Affairs Admin. calendar
use new course proposal form and append answers to 9 questions (see form instructions on Registrar’s website)
if the new course alters a program’s requirements for completion (e.g., adds an internship), the program needs to be re-registered (i.e. sent to SUNY, see #7)
any change to a program leading to NYS teacher certification or licensure may require the program to be re-registered with SUNY & the State Education Department
7. NEW GRADUATE COURSES
Notification of approval from Dean.
Department Chair
Dean
Reported out at CGC
Office of Academic Programs tracks change(s); notifies Advisement; and
sends approved paperwork w/effective date to Registrar

8. Department Chair in consultation w/Dean
APPROVED AT 3/2/16
CGC MEETING
8. NEW
GRADUATE PROGRAMS
consult SUNY’s Guide to Academic Program Planning (see
submit Letter of Intent to CGC
note: no advertising of proposed program is permissible before approval by State Ed
other program(s) impacted by proposal
Department Chair in consultation w/Dean
Dean(s)
after consultation w/both Finance Office & Accreditation Liaison Officer, -evaluation from Dean
College Graduate Committee
College Senate
Provost
Approved proposal
& tracking form
Office of Academic Programs notifies Dept. Chair, Dean, Accreditation Liaison Officer, and submits proposal to SUNY
SUNY Office
of Academic Planning, Policy & Evaluation
Following SUNY approval of Letter of Intent, submit Program Proposal with reports from at least two SUNY-approved External Reviewers and Institutional Response to those reports
NY State Education Dept.
SUNY Office
of Academic Planning, Policy & Evaluation
Office of Academic Programs tracks change(s); notifies Dept. Chair, Dean, Graduate Studies; sends copy of approved paperwork w/effective date to Registrar

9. 9. REVISING EXISTING GRADUATE PROGRAMS
send memo to CGC requesting and justifying changes, and explaining revision to program (include curriculum outlines of current and proposed revised curriculum), including addition or subtraction of existing courses or tracks
submit SUNY form 3-A Re-registration of Program if the proposed change(s) alter the focus, design, discipline, title, program award, mode of delivery or location of delivery; format change that alters financial-aid eligibility (e.g., to an abbreviated or accelerated semester); if a requirement for completion is eliminated (e.g., an internship req. is removed); if an option or concentration is added or deleted; if the program leads to teaching certification or license, or if changes cumulatively since (last) program registration has amounted to or exceeded 1/3 of the total degree requirements
APPROVED AT 3/2/16
CGC MEETING
9. REVISING EXISTING GRADUATE PROGRAMS
Department Chair in consultation w/Dean
other program(s) impacted by proposal
Dean(s)
College Graduate Committee
College Senate if reregistration required
evaluations from Dean(s)
Office of Academic Programs notifies Dept. Chair(s), Dean(s), Graduate Studies sends copy of approved paperwork to Registrar w/ effective dates
Provost
If no program re-registration required
If re-registration required
SUNY Office
of Academic Planning, Policy & Evaluation
Office of Academic Programs notifies Dept. Chair, Dean, and Graduate Studies; sends copy of approved paperwork w/effective date to Registrar
NY State Education Dept.