1. Payroll Output Reports & Balancing
This title slide is for Pay eXpert only.

2. Welcome to Custom Reporting Basics for ADP Workforce Now
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3. Copyright and Trademarks
Copyright © 2015 by ADP, LLC All Rights Reserved
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The ADP logo and ADP letters are registered trademarks of ADP, Inc.
In the business of your success is a service mark of ADP, Inc.
All other trademarks and service marks are the property of their respective owners.
This course is copyrighted by ADP.
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4. Introductions and Expectations
Your name
Your location
Your role
Your expectations of this course

5. Class length and breaks Location of telephones Location of rest rooms
[PRODUCT NAME (IF NOT IN COURSE TITLE)][COURSE TITLE] PART [#]: [PART NAME]
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Administrative
Class length and breaks
Location of telephones
Location of rest rooms
Location of lunch room
Smoking regulations
Use of mobile devices
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6. Be responsible for your own learning. Return promptly from breaks.
[PRODUCT NAME (IF NOT IN COURSE TITLE)][COURSE TITLE] PART [#]: [PART NAME]
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Norms
Be responsible for your own learning.
Return promptly from breaks.
Participate. Ask any question that comes to mind.
Make mistakes. This is a safe environment.
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7. To introduce 12 of the Payroll Output Reports
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Course Purpose
To introduce 12 of the Payroll Output Reports
Understand how a preview/process request flows through the system
What preview and process reports are available
Which report requires setup in order to produce
The information held within each of the payroll output reports
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8. Upon completion of this course, you will be able to:
[PRODUCT NAME (IF NOT IN COURSE TITLE)][COURSE TITLE] PART [#]: [PART NAME]
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Course Objectives
Upon completion of this course, you will be able to:
Describe the reporting workflow
Explain how and when to request reports
Interpret report data
Use applicable report data to balance payroll
Explain best practices for balancing payroll
Discover how to complete government forms using report data
© 20XX ADP, Inc VMMDDYY[Course Code][Part #][Product Code][Version #]

9. Module 1: Reading Output Reports
Upon completion of this module, you will be able to:
Describe the Reporting Workflow
Identify the different field names when using different interfaces
Identify which reports are available during the preview stage
Identify which reports produce with the final processing package
Identify which reports have custom sorting options
Understand which reports require setup or specific conditions in order to produce
Identify what information is found in each of the reports

10. Payroll Output Reports Overview
In addition to the edit reports, ADP provides several standard reports that are produced with the processing of each payroll. Some reports require a specific setup in order to produce, whereas, others produce automatically. These reports provided the ability to verify/balance payroll entries and complete government summaries/forms.
For ease of understanding, most report layouts have been designed in a similar fashion. For example company information is always located along the top of the report. Employee level figures and company level figures will always be sectioned together, but their location will vary based upon the report and if they are applicable.
Note: For details on the length of time each report must be retained, see your provincial Employment Standards legislation.

11. Output Reports Definitions

12. Reporting Process Workflow

13. Reports Available during the Preview Stage
The following reports are available during the preview stage:
Payroll Register / Register
Transaction Proof or Payroll Entries
Deduction Not Taken Report (if applicable)
Deduction Arrears Report (if applicable)
Total Recap Report

14. Reports Available during the Process Stage
The following reports are available during the process stage:
Payroll Register / Register
Transaction Proof or Payroll Entries (Based upon initial setup)
ROE Information Report (if applicable)
Report of Hiring's (based upon setup)
Employee Pay Statements
Employee Status Report
Total Recap Report
Totals Report
Daily Update Report
Deduction Not Taken Report (if applicable)
Deduction Arrears Report (if applicable)

15. Payroll Register Overview
The Payroll Register is produced both during the preview process and as part of the payroll output reports package. This report displays all current and YTD (year to date) hours and dollars for all earnings and deductions.
The default sort for this report is company code, Branch (other), Department (other)/Pay division (WFN) and employee number. In addition this report contains Department (other)/Pay division (WFN) sub-total pages and a company level grand total page at the end of the report. Customized sorting is available for this report.

16. Payroll Register Example
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Payroll Register Example
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17. Reading the Payroll Register

18. Payroll Register Fields

19. Reading the Payroll Register
The Payroll Register is divided into sections in order to make it easy to locate information. There are five main sections within the register:

20. Reading the Payroll Register – Section A

21. Reading the Payroll Register – Section B

22. Payment Types
Terminated = TRM Inactive = INC Active: Employees could display any one of these payment types: ADJ: YTD Adjustment (remit) SEP: Separate Payment SPC: Bonus Payment Blank: Current Pay Period Payment YTD: Year to Date Updates or YTD Adjustment (non remit) FIN: Year to Date Updates to Labour Costs

23. Reading the Payroll Register – Section C

24. Reading the Payroll Register – Section D & E
Section D: Earnings Information
Section E: Deduction Information

25. Reading the Payroll Register – Department / Pay Division

26. Reading the Payroll Register – Company Totals
Tip: Even if a terminated employee does not appear on the register, their pay register totals are still included in the values displayed above.

27. “New” Register Example
Total Page

28. “New” Register Example
Employee Page

29. Activity: Payroll Register
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Activity: Payroll Register
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30. Activity: Payroll Register
Using the Payroll Register in the Handout Guide, answer the following questions:
What is the payroll frequency of this payroll?
This is the ____ pay of the year.
What is the pay period end date?
What is Poppy’s gross salary per pay?
What is Poppy’s net pay amount on her bonus payment?
What is the cheque number for the bonus payment?
Will Poppy receive a cheque or deposit for her regular payment?
What is Poppy’s year to date total gross earnings upon completion of this pay period?
Using the register total page, enter the YTD totals for Regular and Bonus

31. Transaction Proof & Payroll Entries Report Fields

32. Transaction Proof Example – Company Level

33. Transaction Proof Example – Employee Level

34. Transaction Proof Report : Preview Stage

35. Transaction Proof – Section A
Section A: Company Code

36. Reading the Payroll Register – Section B
Section B: Company Level Changes
This line will always appear as the first line in this report
The 60 Company Control Transactions represents the code that initiates the start of the payroll cycle. This line contains the pay period end, date of pay, earning schedule, deduction schedule and may contain specifics on run type:
SPEC: Special Run
SROE: Record of Employment Runs
NCYR: New Calendar Year
NCMO: Start of a new calendar month
In this example 41 represents the clearing of the mnemonic DA23

37. Reading the Payroll Register – Section C

38. Reading the Payroll Entries

39. Reading the Payroll Entries – Section A
This information was extracted directly from the payroll schedule.
C: Pay Period End Date
D: Pay of the Year
A: Company Code
B: Company name/address

40. Reading the Payroll Entries – Section B
This section provides all the specifics regarding the current pay cycle:
Pay Period End Date
Pay Date
Earning and Deduction Schedule
Processing Status
New Calendar Month
New Taxation Year

41. Reading the Payroll Entries – Section C

42. Reading the Payroll Register – Section D

43. Reading Values
The dates in this report are read as follows:

44. Activity: Transaction Proof & Payroll Entries Report
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Activity: Transaction Proof & Payroll Entries Report
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45. Activity: Transaction Proof & Payroll Entries Reports
Using the Transaction proof report, identify the following:
1. What status did Leslie Bowman change from and to? __________ to _________
2. What rate did Jo Alexander change from and to? _________ to ___________
3. What was the pay period end date on this report? _________________
4. What is the pay date for this report? __________________
5. What does the ** error "SINO Missing" mean? ________________________
Payroll Entries
Using the Payroll Entries report, identify the following:
6. What did the "DNTL DED" value change from and to? From __________ to __________
7. What did the "EE Type Change" change from and to? From __________ to _________
8. What is the amount of the Regular separate pay? __________________
9. Is a ***error a notification, warning or action required? _________________
10. What was the last day worked? __________________

46. Record of Employment (ROE) Information Report Overview
The ROE Information report is only produced in the payroll output reports package. The report only generates for clients reporting Employment Insurance (EI). This report provides detail by pay period for 6 months, plus one pay period for insurable dollars and 1 year plus one pay period for insurable hours.
By default this report is sorted by branch (other), department (other)/pay division (WFN) and employee file number, however the client can request a customized sort. An ROE is required by the government whenever there is a break in employment, for example: Termination, laid off, on leave or interruption of earnings defined by Service Canada.

47. Record of Employment (ROE) Information Report Overview
When requesting an ROE or reactivating the employee, the system will clear all previous values and will begin a new EI History. Amended ROEs can be produced as long as the employee remains inactive or terminated. When an employee's ROE is requested the report will display the EI History on its individual page (per employee) and it will appear at the beginning of the report.
ROE can be direct filed with the government or produced as a paper form.
The ROE information report is an employee level report that is divided into three areas: Employee information, Insurable Earnings/Deductions and field totals.

48. Record of Employment (ROE) Information Report Fields

49. Record of Employment (ROE) Information Report Example

50. Reading the ROE Information Report – Section A

51. Reading the ROE Information Report – Section B

52. Reading the ROE Information Report – Section C

53. Activity: ROE Information Report Activity
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Activity: ROE Information Report Activity
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54. Activity: ROE Information Report
Using the ROE information Report, identify the following:
1. When was Alex's hire date? __________
2. What is the total earnings dollar value for the previous year? _________
3. What is the amount listed for "Total Hours"? ____________
4. What is the masked business number listed on the report? __________________
5. Bonus: What is the current pay period number for this report? __________

55. Report on Hirings Overview
The Report on Hirings report (ROH) produces in the final payroll output only. In order for this report to produce it must be setup in advance. This report is sorted by company then first day worked and it is an employee level reports that is displayed in three different columns: Employee SIN, First day Worked and Badge or Payroll number.
This report is use by employers who voluntarily report this information to Service Canada

56. Report on Hirings Fields
The Report on Hirings holds the following fields:
Company Code
Company Address
Employee Social Insurance Number
First day the employee worked
Badge or payroll number

57. Report on Hirings Example

58. Employee Pay Statements Fields

59. Employee Pay Statements Overview
There are two types of Employee Pay Statements; Cheques and Deposit statements. Both are produced in the payroll output package and are not available as a preview report. These statements display both current and year to date entries that affect the employee's pay. Pay statements are available in two forms: Clients with a mixture of deposit statements and cheques can print the cheques and still have access to view both deposits and cheques online. When viewing Pay Statements on line they are sorted numerically by employee file number.
Paper
Online via:
The client’s payroll product
Reports on the Internet
Self Service

60. Employee Pay Statement Fields
The Employee Pay Statement has the following fields:
Company Code and Address
Pay Period end date and Pay Date
A listing of all earnings and deductions the employee has had since the first pay of the year
Rates, hours/units, Current dollars, year to date hours/units, year to date dollars, net pay
Deposit information or cheque number
Employee’s ID number
Employee’s name, address and file number
The pay of the year number
For cheques, the “not to exceed value”

61. Deposit Pay Statement Example
A: Company address
B: Pay date & Pay Period End Date
C: Earning & Deductions
(Current & YTD)
D: Company Code, File #
Employee Address
E: Deposit Details & Net Pay

62. Reading the Employee Pay Statement (Top Portion) – Section A & B

63. Reading the Employee Pay Statement (Top Portion) – Section C
The top portion of the pay statement is the same for both a cheque and a direct deposit. This portion of the statement displays all of the values that impact the employee’s pay.
A: Earning Code names
B: Earning current rate, hours/units and dollars amount
C: Earning year to date hours/units and dollars amount
D: Deduction code names
E: Deduction current dollar amounts
F: Deduction year to date dollar amounts
G: Net Pay

64. Reading the Employee Pay Statement - Deposit
The bottom portion of a direct deposit slip contains
E: The pay of the year
F: The number of pays in the year (Pay frequency)
G: Net Pay Amount
H: Employee's deposit account information (masked)
A: The company code
B: Department number (Other)
C: Employee file number
D: Employee name and address

65. Reading the Employee Pay Statement - Cheque
A: Company Information B: Cheque number C: Not to exceed amount D: Cheque payable date (Pay day) E: Company Code F: Employee File number G: Employee name and address H: Net Pay

66. Activity: Employee Pay Statements
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Activity: Employee Pay Statements
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67. Activity: Employee Pay Statement
The Top Portion of the Statement
Deposit Portion of the Pay Statement
Using the Deposit Pay Statement, identify the following:
1. What is the company code? __________
2. What are the last four digits of the deposit account? _________
1. What pay period number is it? __________
2. Who does this pay statement belong to? ___________ __________
3. What is the pay period number? _________________
3. What are the current and YTD Fed Tax amounts?
Current $__________ YTD $____________
Cheque Portion of the Pay Statement
1. What is the Net Pay? $__________
2. When is the cheque payable? _________
3. What is the cheque number? _______________

68. Employee Status Report Fields

69. Employee Status Report Overview
The Employee Status Report provides a snap shot of all information specific to each employee. The report is produced with the final payroll output package only. This report prints only under the following conditions:
New Hire
Status change
Employee transfer
Employee field change
Specifically requested through payroll (Single employee or mass request)
Conditions placed on report to run whenever those conditions are met
Employee Status Reports are produced one page (plus) per employee. The default sort is by company, then Employee File number, however special sorts are available.

70. Employee Status Report Example

71. Activity: Employee Status Report
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Activity: Employee Status Report
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72. Activity: Employee Status Report
Using the report on the next page, complete the chart with field values:

73. Totals Recap Fields

74. Total Recap Report Overview
The Total Recap Report is produced with both the preview and final payroll output reports. This report summarizes the current payroll activity by displaying a variety of totals and it ranges in size based upon on the company setup. The default sort for this report is company level, but the client can request to sort by company, branch (other), department (other)/pay division (WFN) or by company & branch (other).
This report allows the user to balance and validate a variety of totals:
Balance payroll, earnings input and adjustments
Compare pay period end dates, pay dates and deduction schedules to their internal records
Identify the number of error messages that occurred on the Transaction Proof/Payroll Entries report
Verify the number of cheque and deposit notifications that were produced

75. Totals Recap Report Example
A: Company & Pay Period Information
B: Pay Date, Earning/Deduction Schedule & Payroll Status
C: Control Totals for Salary, Rates and Active Employees
D: Counters
E: Payments
F: Taxable Details
G: Input Totals
H: Posting Totals

76. Activity: Totals Recap
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Activity: Totals Recap
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77. Activity: Totals Recap
1. What is the pay date on the report? _______________________
2. What schedule are the earnings and deductions on? ______________
3. What is the current EI value? ________________
4. How many cheques were produced with this payroll? ___________
5. What was the total dollar amount for the deposits? $_________________
6. What section will you find the adjustment units? _________________
7. What is the total number of errors on this payroll? ________

78. Totals Report Fields

79. Totals Report Overview
The Totals Report is produced as part of the payroll output reports and is primarily used as a reference document and as a source of information when preparing journal entries.
The Totals Report provides a summary of payroll costs for each department (other)/Pay Division (WFN) and branch (other) along with a variety of company totals.
The report is sorted by branch (other) and department (other)/Pay Division (WFN) with a grand total page at the end of the report.
The Totals Report is divided into several sections, all at the company level.
Note: Earnings and deductions may appear on separate pages based upon the number of earning and deductions

80. Totals Report Fields
The Totals Report holds the following information:
Company level information
Earnings – Units
Earnings – Amount
Deductions – Employee Portion
Deductions – Company Portion
Taxables

81. Sub Total Totals Report Example
A: Company Information
B: Earnings Dollars (Current, Adj & Year to Date)
C: Deductions (Current, Adj & Year to Date)
D: Company Tax Portions (Current, Adj & Year to Date)

82. Totals Reports – Grand Total Page Example
A: Company Information
B: Earning Units
C: Earnings Dollars
D: Deductions
E: Net Pay
F: Company Portions

83. Reading the Totals Report – Sub-Totals Page
A: Company Code
B: Branch # (Other)
C: Department (other) / Pay Division (WFN)
D: Company Name
E: The pay # of the year
F: Pay Period End Date

84. Reading the Totals Report– Section B
Section B: Earning Dollars
A: Current regular $
B: Current Adjusted regular $
C: Total Current regular $
D: YTD Adjusted regular $
E: Total YTD regular $
F – J: Department Totals

85. Reading the Totals Report– Section C
A: Deduction names
B: Current deduction $
C: Current adjustment deduction $
D: Total current deduction $
E: YTD adjustments for deduction $
F: Total YTD deduction $

86. Reading the Totals Report– Section D
Section D: Company Portions
A: Company level taxes
B: Current Dollar amounts
C: Current adjustment Dollars
D: YTD Current Dollar amounts

87. Reading the Totals Report – Grand Totals Page Section B
A: Current regular units
B: Current Adjusted regular units
C: Total Current regular units
D: YTD Adjusted regular units
E: Total YTD regular units
F – J: Totals

88. Reading the Totals Report – Grand-Totals Page Section E
A: Current total
B: Current adjustment
C: Total current
D: YTD adjustment
E: Total YTD

89. Activity: Totals Reports
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Activity: Totals Reports
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90. Totals Report Activity
Complete the following exercises using the reports in the following pages:

91. Totals Report Activity

92. Daily Update Fields

93. Daily Update Overview
The Daily Update Report is produced as part of the payroll output reports and is primarily used to verify the payroll debit amount, remittances and to view any adjustments that may have taken place during the payroll cycle
This report displays all dollar values keyed into the current/special run, for example: employee/employer, statutory deductions, company contributions, total net pays and processing charges
It is sorted by CRA business number and produces one page for each CRA business number. The last page of the report contains the grand total for all pages of the report, with the addition of the payroll debit amount and service charges.
The report is laid out in 5 sections all information is company level.

94. Daily Update Report Fields
The Daily Update Report contains the following information:
Company code and name
Packet number (CRA Tax ID number)
All Tax ID numbers, tax frequencies and exemptions
Payroll run date, pay date and debit date
Statutory taxes, separated by government tax agency
Cheques, regular deposit and secondary account totals
Lists all vendor cheques
RRSP and Tier 1 3rd party contributions
Payroll debit amount
Service Totals, including an itemized analysis of service charges

95. Daily Update – Business Number Page Totals Example
A: Run date/number of debit date
B: Tax Business #s and applicable exemptions
C: Company Taxes (Current, Adj, Total & YTD)
D: Provincial Taxes
E: Cheques & all Deposit option totals
F: RRSP & Tier 1 3rd Party totals

96. Daily Update – Grand Totals Page Example
A: Run date/letter, HST #, Debit Date and Pay Date
B: Company Taxes
C: Provincial Taxes
D: Cheque and Various Deposit Totals
E: RRSP and 3rd Party Totals
F: Service Charges and HST amounts
G: Analysis of Service Charges
H: Debit Total

97. Activity: Daily Update
[PRODUCT NAME (IF NOT IN COURSE TITLE)][COURSE TITLE] PART [#]: [PART NAME]
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Activity: Daily Update
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98. Activity: Daily Update

99. Deduction Not Taken Fields

100. Deduction Not Taken Overview
The Deductions Not Taken report is produced both with preview and final output reports package. This report will only produce when there is a deduction that was scheduled or advised to be deducted on the current payroll and was not taken. Here are two examples:
An employee was not paid (Hours for an hourly employee were not advised)
The employee had an insufficient amount of net pay for the deduction to be taken
This report displays the employee effected, the deduction name and the associated dollar value that was not taken.
Note: This report does not accumulate values; it will only reflect the amounts not taken on the current payroll run

101. Deduction Not Taken Overview
The report is sorted by Company, branch, department/pay division and employee number and lists all deduction(s) that were not taken by deduction name.
The report displays values at the employee level and provides a list of all deductions that were not taken from the employee.

102. Deductions Not Taken Fields
The Deductions Not Taken Report contains the following information:
Company code and name
Pay period end date
Pay period number
Employee file number and employee name
A list of all deduction names and dollar amounts
Department number the employee is applicable to
Total deductions

103. Deductions Not Taken Report Example
A: Company Information
B: Employee #
C: Employee Name
D: Deduction Name
E: Deduction Total
F: Department / Pay Division #
G: Branch #
H: Company Code
I: Pay Period #
J: Pay Period End Date

104. Deduction Arrears Fields

105. Deduction Arrears Overview
The Deductions Arrears Report is produced both with the preview and final output reports. This report only produces when the Arrears Recovery feature is setup and there is a deduction in arrears. This report displays all employees with a deduction in arrears. Each employee has their own section on the report, so the report will vary in length.
This report is sorted by Company, Branch (other), Department (other)/Pay Division (WFN) and file number. It holds employee level details with a list of deductions that were not taken and require recovery.

106. Deductions Arrears Report Fields
The Deductions Arrears Report contains the following information:
Company code and name
Department, Branch/Pay Division and File number
Employee Name and File number
Deduction(s)
Current arrears name and dollar amounts
Arrears taken name and dollar amounts
Arrears not taken
Arrears balance

107. Deductions Arrears Example

108. In this module you learned: The reporting workflow
Module 1: Summary
In this module you learned:
The reporting workflow
The different field names when using different interfaces
Which reports are available during the preview stage
Which reports produce with the final processing package
Which reports have custom sorting options
Which reports require setup or specific conditions in order to produce
What information is found in each of the report
Now that we understand how to read the reports, we will now review how the reports work together to provide the values required in verifying and balancing payroll.

109. [PRODUCT NAME (IF NOT IN COURSE TITLE)][COURSE TITLE]
[PRODUCT NAME (IF NOT IN COURSE TITLE)][COURSE TITLE] PART [#]: [PART NAME]
MODULE [#]: [MODULE NAME]
PART [#] > MODULE [#]: [MODULE NAME]
Questions
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110. Payroll Output Reports & Balancing
Module 2 : Balancing
This title slide is for Pay eXpert only.

111. Module 2: Balancing and Government Forms
This module will demonstrate how to use the various reports in order to validate and balance your payroll. There are many items that require balancing/validation, so we will focus on some of the most common balancing best practices.
We will also demonstrate how ADP reporting has been designed to assist in completing some of the more common government forms/reports.

112. Module 2: Topics
Upon completion of this module, participants will understand:
Which reports work together in the balancing process
Which reports to use in order to verify and balance the different aspects of payroll
Best Practice balancing
Which reports can assist with completing some of the important government forms

113. Survey
What kind of balancing do you do each pay period?

114. Balancing Overview
ADP provides a large array of reporting. Each of the reports has been organized in a similar fashion in order to make it easier to read. This session will review the knowledge learned within module 1 and will enhance your understanding by introducing how the reports are used in day to day payroll activities.
Since there are too many possible balancing techniques to record, we have selected a few of the more common scenarios to review in this module.

115. Activity: Balancing the Payroll Register to the Totals Report
[PRODUCT NAME (IF NOT IN COURSE TITLE)][COURSE TITLE] PART [#]: [PART NAME]
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PART [#] > MODULE [#]: [MODULE NAME]
Activity: Balancing the Payroll Register to the Totals Report
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116. Activity: Balancing the Payroll Register /Totals Report
Once the Branch/Pay Division and department have been located, the user will need to review the entries at the employee level within the Register in order to determine if the reports balance.
Step
Action 1
To balance the YTD Taxes: Compare the YTD totals on the last page of each report.
To balance Earnings and Deductions: Compare the Branch/Pay Division & Department Subtotal pages of each report 2
If all totals balance, no further action is required
If any totals do not balance, see step 3 3
Review all entries at the employee level on the payroll register to identify where the error occurred

117. Balancing the Payroll Register/Totals Report – YTD Taxes
Grand Totals Page of the Payroll Register

118. Balancing the Payroll Register to the Totals Report – YTD Taxes

119. Activity: Balancing Earnings and Deduction Totals
[PRODUCT NAME (IF NOT IN COURSE TITLE)][COURSE TITLE] PART [#]: [PART NAME]
MODULE [#]: [MODULE NAME]
PART [#] > MODULE [#]: [MODULE NAME]
Activity: Balancing Earnings and Deduction Totals
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120. Balancing Earning and Deduction Totals
Compare each of the fields to ensure that they balance. In this example all balance with the exception of the "Regular, YTD Units/hrs total". The Register shows and the Totals Report shows Further investigation will be required.
Best Practice: If balancing is complete each pay, then the error must have occurred during this pay.
**If the payroll is not balanced per pay, then all payrolls that have run during this year will need to be reviewed. Waiting to balance the reports creates a much larger task than necessary
Research shows that the error occurred on a previous payroll. To resolve, all Registers and Totals Reports (branch 1, department 100) pages will need to be compared going back possibly several pays until the error is located.

121. Balancing Earnings and Deductions
Sub Total Page of the Payroll Register

122. Balancing Earnings and Deductions
Sub Total Page of the Totals Report

123. Balancing the Totals Report to the Daily Update
[PRODUCT NAME (IF NOT IN COURSE TITLE)][COURSE TITLE] PART [#]: [PART NAME]
MODULE [#]: [MODULE NAME]
PART [#] > MODULE [#]: [MODULE NAME]
Balancing the Totals Report to the Daily Update
Once the Register and Totals Report balance, the next stage is to balance the Totals Report to the Daily Update Report.
The Daily Update Report provides the Tax totals for each of the various taxes. These totals will be balanced against the Totals Report.
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124. Balancing the Totals Report to the Daily Update

125. Balancing the Totals Report to the Daily Update
Federal Tax Total = Federal Tax
Provincial Tax Total = Provincial Tax
Employment Insurance Total = EI Cont + EI (company portion)
Can Pension Total= Can Pen + Can Pen (Company Portion) + QC Pen
QPIP Total = QPIP + QPIP (Company Portion)

126. Balancing the Totals Recap to the Daily Update
The Portion of the Daily Update that is balanced with the Totals Recap is the cheque and deposit totals.

127. Balancing the Totals Recap to the Daily Update

128. Balancing the Daily Update to the CRA Statement of Account
The CRA statements are sent out once a month. The taxes located on multiple Daily Update Reports must be added together in order to match the CRA statement total. The number of tax totals to be added together from the Daily Update Report is determined by the number of pay cycles that fall within the remit frequency.
For Example: A client has a Monthly Tax Frequency which means the taxes must be remitted to the government on the 15th of the following month.
The client’s payroll frequency is bi-weekly and they had thee pays this month. All taxes generated from the three pay dates that fall within the first and the end of the month, listed on the Daily Update Report, will need to be added together in order to balance to the CRA monthly statement. (PD7A)

129. Confirming the Number of Cheques and Deposits
The Totals Recap report provides the number of cheques, deposits and 2nd bank accounts that were produced each pay cycle. In addition this report also displays the total dollar values of cheques, deposits and 2nd bank account (Ded deps).

130. Confirming the Number of Cheques and Deposits

131. Confirming a Manual Cheque Update
When year to date adjustments are keyed they will appear on the payroll register with an "N" for payment type and "YTD" to state that this entry was an update only (No payments or Remittances were made). The details of what values were keyed can be found on the Payroll Register.
The number of updates completed within the pay cycle can be found on the Totals Recap Report under the “Memo Pays” area.
This Client completed 4 YTD adjustments this pay cycle.

132. Identifying when an Exemption will be Surpassed

133. Record of Employment Information
The ROE Information report holds all the values that are required in order to complete a Record of Employment. The hours, earnings, hire date, social insurance number and business number the employee is in.

134. Record of Employment Information

135. Investigating with the Transaction Proof Report

136. Knowledge Check
Name the reports where each of the following values/information is found (If there are multiple reports, list them):
Employee level earnings and deductions?
Number of errors per pay period?
Company level tax exemptions?
Employee level YTD gross value?
Company earnings and deductions names?
Company portions or Employer portions of YTD totals?
Number of cheques printed?

137. Knowledge Check
Hire date?
The company total for CPP?
Current Federal Tax amount for the pay period?
Payment type indicator?
Current Adjustments, company level EI contribution?
If an employee was paid?
Company business number (s)?

138. Module 2: Summary
In summary you have learned:
Which reports work together in the balancing process
Which reports to use in order to verify and balance the different aspects of payroll
Best Practice balancing
Which reports can assist with completing some of the important government forms

139. Module 3: Course Closing
This course is copyrighted by ADP.
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140. Support After Class – Additional Online Resources
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Support After Class – Additional Online Resources
ADP has multiple locations to access online resources:
The ADP Client Service Centre:
This is an online repository where clients can locate various types of information.
The Bridge:
This is an ADP sponsored online community for ADP clients to share knowledge, skills and have questions answered by client/ADP within the community.
Workforce Now Support Centre:
This is an online tool built directly into Workforce Now. The tool is designed to provide users with:
Step-by-Step procedures
Online documentation regarding a variety of subjects
Learning Bytes on a variety of subjects
140

141. ADP Client Service Centre
The ADP Client Service Centre is an online resource available to all ADP clients. Users can access a multitude of resources using this tool:
The Year End service centre, including reference materials and forms
Welcome Packages, training manuals, Learning Bytes and online registration
Health Tracking Program for clients who have purchased ADP Benefits
Online support and service options.

142. Activity: Client Service Centre
Refer to your handout manual

143. Accessing and Navigating in the Client Service Centre
Users have access to this tool 24/7. This tool provides a variety of online tools:
Step by Step instructional information.
Learning Bytes (short 2-3 min instructional videos) on a variety of topics.
Documentation providing the user with specific details about the topic searched.

144. Activity: Workforce Now Support Centre
Refer to your handout manual

145. The Bridge
The Bridge is sponsored by ADP, and is an exclusive online community for ADP clients. This community connects HR and payroll practitioners from across Canada and provides an environment where users can ask questions, find answers, and network with peers. The community is free, always available, and is an excellent resource for support on a variety of subjects.

146. Benefits to Registering for The Bridge
Allows payroll practitioners and HR professionals like you to connect, engage and share information in an easy-to-use, fully accessible online forum.
Acts as an additional resource for support, frequently asked questions and information for ADP clients of all sizes using all products.
Always on, for 24/7/365 access anywhere in Canada.
Easy to use.

147. Course Closing
You are now able to:
Describe the reporting workflow
Identify the different field names when using different interfaces
Identify which reports are available during the preview and final processing stage
Define which reports have custom sorting options
Identify which reports require setup or specific conditions in order to produce
Identify which information is found in each of the report
Execute Best Practice balancing
Identify which reports can assist with completing some of the important government forms

148. Survey
How satisfied are you that the training you completed prepared you to begin using your ADP solution?