1. Criminal Justice Information System
CJIS Field Support
Office –
Fax –

2. Items of Discussion Offense Codes Computerized Criminal History
CR-43/Livescan
CJIS Completeness Requirements

3. Offense Codes Current Version 15.
Offense Codes can be downloaded from our CJIS Resource Website (Contact your CJIS Auditor for a link).
Offense Codes are available in Word and Excel format.
Offense Codes are maintained by the DPS CJIS Supervisor at the end of the Legislative Sessions every 2 years and updated throughout the year as needed.

4. Offense Codes
If the offense you are looking for does not appear to be in the offense code book – call your field auditor with the Statute/Citation for assistance.
When new codes are created and added to DPS Systems, the CJIS Supervisor will send an to the CJISJJIS Listserv.

5. General Offense Character (GOC)
Penal Code Chapter 15 – Preparatory Offenses.
When an offense is Criminal Attempt (A), Criminal Conspiracy (C), Criminal Solicitation (S) or Criminal Solicitation of a Minor (M), report using the appropriate GOC Code, the 8 digit offense code of the underlying offense and the Level and Degree will be reduced by one.

6. General Offense Character (GOC)
Example:
Arrested for Attempted Burglary of a Building
GOC will be “A”
Underlying Offense Code will be – Burglary of Building
The level/degree will drop from State Jail Felony to Misdemeanor A

7. Purpose
An accurate and complete CCH provides valuable criminal data to criminal justice and non-criminal justice agencies. This data can be used for…..

8. CCH Used For: Officer Safety ID Arrested Persons License To Carry
Medical License
Educators/Schools

9. Who Has Access to CCH: Law Enforcement – PD & Sheriff Prosecutors
Court Clerks
Probation/Parole Offices
The Public – Only Convictions & Deferred
Ways to access – CJIS Site, Secure Site & TCIC

10. Computerized Criminal History CCH
How do charges get on CCH?
Arrests (fingerprints) are submitted by Law Enforcement.
Can I release CCH Information?
Information obtained from the CCH can not be given to the public by a criminal justice agency – only to authorized recipients.

11. Non-Reportable Offenses
Adults
Probation/Parole Violation
Bond Forfeitures
Release of Surety
Juvenile Only
Class B Offenses – Conduct Indicating Need for Supervision
Any Class C Offenses
Offenses Referred to First Offender Programs

12. CR-43/Livescan Mandatory Fields in RED 123 456 789X TX0000000 TX
Test, Record Middle Jr TX M W N
601
195
BRO
XXX
BALD; GLASSES; MISS L FT; SC CHEST; TAT FHD
FAR US AS TX C
Real-99999
Realtor – TX Real Estate Commission
Rubble, Barney; Bubba, XX
10999 Imagination Ave Austin TX TX
Fake Co SO or Pretend PD
ABC-123
2468 S Y
Insert offense literal
00.00 (A)(2) PC 2
2 yrs TX
321-CAB
215
TX000015A
Print Full Name Legibly
Mandatory Fields in RED

13. Livescan Don’ts Do not transmit out of state probation and paroles.
Do not resubmit for corrections or additional charges.
Do not use offense code
Do not transmit juvenile class C offenses.
Do not transmit a juvenile offense if the referral date is past 10 days.
Do not populate an arrest record with identification data based on a name search from a Driver License search.

14. Livescan Dos Do check all return messages.
Do review reject messages, correct transaction, and resubmit.
Do use the current version of offense codes.
Do transmit adult class C offenses.
Do use corresponding ADN for class C (233) and federal (234) offenses.
Do submit a new set of fingerprints for each arrest.

15. THE FLOW Return messages DPS AFIS 7 DAYS EDR or Paper EDR or Paper
Prosecutor
30 DAYS
Court
30 DAYS

16. Information obtained from pg 7
Completeness Reports
(Grant Funding)
The Texas Code of Criminal Procedure, Chapter 60.08, requires counties to report criminal history dispositions to the Texas Department of Public Safety (DPS). This information is used by law enforcement, judges, and many public and private employers to check criminal histories.
Counties must have an average of 90% or above on both adult and juvenile disposition completeness and maintain timely reporting of all information as required by state law in order for any unit of government or non-profit agency within the county to be eligible for CJD funding.
Disposition completeness percentage is defined as the percentage of arrest charges a county reports to DPS for which a disposition has been subsequently reported and entered into the CCH system.
Information obtained from pg 7

17. COMBINED COMPLETENESS PERCENTAGE
Total number of offenses closed out in the county.
Number of offenses closed out at the prosecutor level
Number of offenses closed out at court level.
County Compliance Percentage
Number of offenses reported in the county.
Example County
Time Frame of Report
Example
The ORI used to determine number of charges for a county is the ORI listed in the prosecutor field of the arrest segment.
Same information used for the Juveniles

18. COMBINED COMPLETENESS PERCENTAGE
Any County

19. Compliance Reports Used By:
Agencies listed in report
Legislative Budget Board
Governor
Lt Governor
State Auditor
House and Senate Criminal Justice Committees
Media / Public information

20. Impacts of Completeness Percentage:
Media / Public opinion.
Low percentages indicate missing dispositions which could impact the offenders ability to secure housing, employment or services.
Missing dispositions could also allow offenders to secure employment or unauthorized licenses.
Grant approval.
Title is ‘Impacts of Low/High Percentages’ – Also say when talking about bullet 2 & 3 – that these are the results of incomplete reporting to CCH

21. Examples of Dispositions that could be missing:
Arresting agency decides not to file charges after offender arrested
Prosecutor rejects / no-bills charges
Prosecutor submission rejected by DPS
Court dismisses / convicts offender
Court submission rejected by DPS

22. Examples of Dispositions to Report to DPS
Charges Dropped
Conviction / Deferred
Order of Probation Revocation / Order to Adjudicate
Probation Extension
Probation Termination / Deferred Termination
Absconded (FTA)

23. RESOURCES AVAILABLE to assist counties in becoming and staying compliant.

24. CJIS Website https://cch.dps.texas.gov.

25. Reports Name Based Dispositions Combined County Completeness Report
Open Offense Report

26. Name Based Dispositions
Useful for Law Enforcement
To verify if an arrest was reported to CCH.
Useful for Prosecutor and Court Agencies
Verify disposition was submitted when arrest is not in CCH.
Verify correct disposition information was submitted.
Make modifications to disposition information to match Arrest in CCH.
Tell them that a NBF report is available to be run on the CJIS Site.

27. Combined Completeness Percentage Report

28. How to Run the Combined Completeness Percentage Report
Select Start Year
2010
Select how long to keep report
Click “Run Report”

29. Open Offense Report

30. How to Run the Open Offense Report
01/01/2010
12/31/2010
Click “Run Report”

31. CJIS Site Inbox You can view a report
You can save a report in PDF and/or CSV format when available.

32. Tips to stay in compliance
Frequently run Open Offense reports.
Run updated Compliance reports as cases are disposed.
Close out any open offenses.
Report Absconded cases.
Meet with CJIS personnel.

33. CJIS LISTSERV
Send an to Make sure that:
The subject line is left blank.
The message body is completely clear/blank.
Type: SUBSCRIBE CJISJJIS FirstName LastName, in the message body.
Once you have completed that, you will receive an stating that “You are now subscribed to the CJISJJIS list.”
All Offense Code, Livescan and CJIS Site system updates are sent to this listserv.

34. Questions?