1. Court Emergency Management
Richard Sczerbicki– Maricopa County Superior Court
Justin Mammen – Superior Court of California, County of Orange
Dawn

2. Objectives Define Emergency Management
Learn the four phases of Emergency Management
Short Term Disasters - Emergency Operations Plan
Long Term Disasters - Understanding the COOP Process
Key Partners in Developing/Growing your Court’s preparedness
Trainings and Exercises
Rick

3. What is Emergency Management?
Emergency management is the managerial function charged with creating the framework within which communities reduce vulnerability to hazards and cope with disasters.
Emergency management seeks to promote safer, less vulnerable communities with the capacity to cope with hazards and disasters.
Rick

4. Courthouse Preparedness
Are you Prepared?
Rick

5. Preparedness
Are you Ready for a Natural Disaster? (Tornado/Flood/Hurricane/Earthquake)
Are you Prepared for a Domestic or
Foreign Terrorist Incident?
Are you Prepared for a Active Shooter?
Fire/Bomb threat
Rick

6. Emergency Management Phases
Justin

7. What if…
It’s 10am on a Monday morning. Courtrooms are busy with their calendars, jurors are roaming in the jury assembly room, and a high profile trial is occurring in one courtroom resulting in several media entities throughout the courthouse. A Clerk receives a phone call stating a bomb has been placed in the building and is set to detonate in one hour. The caller stays on the line for another minute talking with the clerk and then hangs up. How would you answer the following questions…
Have you planned for this type of incident?
Do your employees know what to do when receiving a call such as this?
What individuals need to come together to manage the response? Who is in charge?
What information are you communicating to your employees, jurors, justice partners, media? How are you communicating with them?
Justin

8. Emergency Operations Plan (EOP)
Foundational plan on how a Court responds to short term incidents.
This Emergency Operations Plan describes the system that will be used to manage the mitigation of, preparation for, response to, and recovery from natural and human-caused disaster emergencies.
Plan should be based on the National Incident Management System (NIMS) for comprehensive management of disaster emergency relief forces and disaster emergency operations.
Justin

9. What to include in an EOP
Hazard Analysis
Concept of Operations – Your emergency command structure and their responsibilities
Emergency communications
Communication to internal/external stakeholders
What options do you have to communicate
Department priorities
Threat or Hazard Specific Annexes
Justin

10. Tornado Annex How can tornadoes affect the Court?
Where are the pre-established tornado shelter areas?
How can we prepare our employees to know what to do when a tornado strikes?
FEMA Resources
How does the Court maintain awareness for tornado warnings? Connected to an emergency alert system?
National Weather Service Alerts
What types of communication will go out in a tornado event? Who sends that out and how?
Who is your disaster restoration vendor?
Justin

11. COOP What If…
It’s Sunday night in any town USA and a severe storm warning has been issued. You wake up Monday morning to learn a tornado has struck the middle of downtown and your court facility has been severely damaged. You are now faced with an emergency that threatens the continuation of normal operations. Can you answer the following...
Does your court facility have a plan in place to perform their statutory mandates and ensure access to essential court functions?
Do you have a process and procedure to quickly deploy pre- designated personnel, equipment, vital records, and supporting hardware and software to an alternative site to sustain organizational operations for up to 30 days?
Rick

12. COOP GOALS Maintain/preserve the rule of law;
Continue the court’s essential functions and operations;
Reduce the loss of life, minimize property damage and losses;
Facilitate decision making processes, including designating who is in charge and what authorities are granted during specific emergencies;
Reduce or mitigate disruptions to operations;
Identify alternate facilities and designate principals and support staff to relocate;
Protect essential facilities, equipment, records, and other assets;
Recover and resume normal operations; and,
Maintain COOP readiness through a testing, training, and exercise program.
Rick

13. COOP Planning Steps Step 1: Initiate the planning process
Step 2: Prepare COOP plan elements
Step 3: Prepare COOP plan procedures
Step 4: Complete the plan template
Step 5: Maintain and practice plan
Rick

14. Rick

15. Prepare COOP Plan Elements
Identify and prioritize essential functions
Determine essential function staff
Establish orders of succession and delegate authorities
Identify alternate facilities
Identify communications methods
Identify vital records and databases
Develop resources to manage human capital
Prepare drive-away kits
Plan devolution process
Rick

16. Prepare COOP Plan Procedures
COOP Plan activation
Alert and notification
Transition to alternate facility
Alternate facility operations
Reconstitution
Procedures for a pandemic
Rick

17. Partnerships to building an EM program
Court security provider, local law enforcement, and fire department officials
Emergency management officials (city,county,state)
Fusion Center/Terrorism Liaison Officers
Urban Area Working Group/Urban Area Security Initiative (UASI)
Justin

18. Free Trainings Red Cross or local first responders
Many grant funded courses through DHS/FEMA – Contact your local/county emergency management office
FEMA Independent Study (Distance Learning)
FEMA Emergency Management Institute (In person training – Maryland)
Justin

19. Exercises
Looking beyond just fire drills for exercises – The value of tabletops. Test your plan!
FEMA Virtual Tabletop Exercises
Justin

20. Community Emergency Response Teams (CERT)
20 Hour Training:
Personal and workplace preparedness
Providing medical aid in a disaster
Fire safety and suppression
Light search and rescue
Terrorism awareness
Active shooter response
Incident command disaster management
Final exercise
Justin

21. Helpful Tips…
Rick

22. Emergency Procedure Flip Chart
Rick

23. Bomb Threats
Rick

24. Active Shooter Protocol
Rick

25. Emergency “Red Books”
Justin

26. Communication Resources
Mass Notification Systems
Government Emergency Telecommunication Service (GETS)
Justin

27. Social Media – Situation Awareness
Justin

28. Resource Sheet
Rick

29. Rick/Justin

30. Contact Information
Richard Sczerbicki– Maricopa County Superior Court
(602)
Justin Mammen – Superior Court of California, County of Orange
(657)
Dawn