1. Case Study of our Client
VENDX
Case Study of our Client

2. Procurement Process at Client End
ERP
Vendor
Assessment
Receiving Indent
Suppliers
Vendor Approval
ERP
Preliminary Vendor Selection
PURCHASING DECISION MAKING PROCESS
Negotiation
Comparison (Excel)
Receiving Quotes
Floating RFQ To
Supplier
From
Supplier To
Supplier
Receiving Re-Quotes
Final Comparison
Approval Chain
ERP
From
Supplier
Placing Order
ERP
ERP
ERP
GRN
DN/CN
Rejection
Account Ledger
Payment Status
Delivery Details
Delivery Schedule
Info to Supplier To
Supplier

3. walked-in the AUDITOR…
ISSUES Faced by client…
Time Constraint For…
Acquiring Market Information
Huge Time Spent On...
Supplier Evaluation
Time Constraint For…
Retrieving Past Negotiations
Time Constraint For…
Creating & Maintaining Documentation
… And then
walked-in the AUDITOR…
Constraint For…
Sending RFQ to large vendor base
Constraint For…
Getting Structured Quotes
Time Constraint For…
Complex Calculation of Landed Cost
Time Constraint For…
Tracking Material Delivery

4. Realization of possible adverse impact on Costs
Information Gaps
Lack of Transparency
Lack of competitive environment
Lack of time for Strategic actions
Delay in decision making
Absence of Standardization of processes
PROFIT

5. what were his needs? A system which:
Is Technology Driven to facilitate seamless exchange of information and communication with
his suppliers globally
Brings complete Transparency in Decision making Process to meet Compliance needs
Is Innovative to take care of all administrative tasks including much needed documentation
Is offering instant analysis to formulate effective Negotiation strategies to Reduce Cost
Offers historical data with trail to meet Audit requirements
Is smart to send alerts for inactions of users
Works seamlessly with existing ERP
Most Importantly:
A system which is extremely SIMPLE and USER FRIENDLY & requires NO SUPPLIER TRAINING

6. What options did he evaluate?
ERPs….
Prominent Solutions in the market
Office Automation Suites
… …

7. Welcome To…

8. (Negotiation / Reverse Auction Decision Authorization)
What made his life easy?
Vendx Modules: Pre-Order Process
Vendor Portal Module
Sample
Evaluation Module
Vendor Visit
Report Module
Sourcing Module
(Negotiation / Reverse Auction
Decision Authorization)
Vendx Modules: Post-Order Process
Vendx Delivery
Tracking Module
Vendx GRN Data
Integration Module
Vendx Accounts Data
Integration Module
Vendx: Other Module
Vendx MD’s Desk
Module

9. VENDX Value Delivery INSTANT ROI To ‘The Top Management’:
Cost Savings due to energized procurement process leading to Instant ROI
Complete Accountability of every decision
Central databank of Knowledge
Legal Compliance
To ‘The Users’:
Huge savings of time in Tedious Administrative Tasks
Instant availability of Historical Information & Analysis
Instant insight on Market Information
Painless Audit Process
Less stressful work environment
To ‘The IT’:
Painless implementation & maintenance
Seamless integration with your ERP / Legacy System
Adoption of Best Practices

10. Excerpts From - IIMM Conference - Mumbai (INDIA – Emerging to Surging Economy - Supply Management Strategies for sustainable growth 18th & 19th Dec, 2009)
“There is no Future without E- Markets.”
- Dr. B. Mahadevan, Dean IIM – Bangalore
“Cost & Time Management determines the success or failure of an organization. Your best investment has to be in Technology.”
- Dr. D. B. Gupta - Chairman, Lupin Ltd
“Supply Chain determines the Competitive Edge. Efficiency in Procurement function is the Key Driver. Ideal technology selection is
dependent on how it Maps your organization landscape.”
- Mr. Ashok Sinha, MD, BPCL
“Constant improvement of Processes are very essential to build competitive edge. The Management Focus across the world is to
`Reduce Cost’. ”
- Mr.K.E.Ranganathan, Murugappa Group
“Innovation is the key to build competitive edge. Disruptive practices & effective cost management will be key drivers for Survival
& Growth.”
- Mr. B.V. Iyer - National President of IIMM