1. %#&()#&)@(!!_ TRAC REVIEW
April 2017

2. WHAT IS TRAC?
Technical Review, Assistance, and Compliance

3. WHY Do we have to do TRAC? Accountability in the classrooms
OCTE ensures State will not lose Federal Perkins Grant $$$

4. What does trac mean to us??
~$165,000 (more in future years)
12%-15% of our CTE budget
Loss of at least 2 programs

5. How does navigator fit into this?
is the web portal that collects data needed for TRAC

6. How does navigator fit into this?
Allows OCTE to conduct “desk audits” from Lansing
Permanent data collection site

7. How does navigator fit into this?
It is where you will find:
CIP Self-Review
Gap Analysis
Standards
Other information and resources

8. Shut up, Rookie! It’s not close to half as bad as it used to be!!
Why is this so hard ?
Shut up, Rookie! It’s not close to half as bad as it used to be!!

9. LET’S GET THIS PARTY STARTED …

10. (CTE home page>Instructor Resources)
Things you should know
There is a bunch of templates
available on the SJCISD web site
(CTE home page>Instructor Resources)

11. Go to

14. Smart Tip:
Bookmark this page

19. All documents must be uploaded as Adobe PDFs
Things you should know
All documents must be uploaded as Adobe PDFs

20. Auditors want you to block out all student names
Things you should know
Auditors want you to block out all student names

21. C10_AdvisoryMinutes_Fall2016 _Marketing_Muffley
Naming convention
C10_AdvisoryMinutes_Fall2016 _Marketing_Muffley

22. “Out with the old, in with the new…”
Things you should know
“Out with the old, in with the new…”
Don’t keep your old files in Navigator

23. Make TRAC documents Google docs.
SMART TIP
Make TRAC documents Google docs.
Save in Google Drive folder (link was sent to you last week)
Bookmark the link to the folder

24. 7 sections of the CIP SELF-REVIEW
Profile Page
C01 – Teacher Certification
C02 – Professional Development
C06 – Advisory Committee
C10 – Program Standards
C13 – Accessibility/Barrier Free
C16 – Post Secondary Connections

25. Profile Page Most info in profile can be left blank
Info that is necessary is highly important

26. v v v
Teacher Certification
Professional License v

27. Profile Page
Name needs to be exactly as it is in MOECS. It takes 24 hours to upload.
If for some reason it does not upload, you will need to manually upload teaching credentials.
If you have industry certifications, manually upload them here.

28. 7 sections of the CIP SELF-REVIEW
Profile Page
C01 – Teacher Certification
C02 – Professional Development
C06 – Advisory Committee
C10 – Program Standards
C13 – Accessibility/Barrier Free
C16 – Post Secondary Connections

29. C0 1 – Teacher certifications
Evidence to show:
You are State-certified teacher
You are certified as a professional (when applicable)

30. C0 1 – Teacher certifications
TEACHER-HELD CERTIFICATIONS
DISTRICT-HELD AUTHORIZATIONS
Interim Occupational Certificate (IOC) Renewable
Occupational Education Certificate (OEC) Renewable
Secondary Education Certificate + Endorsement
Annual Occupational Authorization (AOA)
Annual Occupational Authorization – College Instructor
Annual Occupational Authorization – Pilot
Annual Occupational Authorization – Credit Track

31. C0 1 – Teacher certifications
We need to show:
You are certified as an instructor
You are certified as a professional (when applicable)
Teacher Certification
Professional License

32. C0 1 – Teacher certifications
Professional License
Needed for Auto, Building Trades, MedOcc, Welding, etc.
Other Certifications, Licenses
If it pertains to your industry
Scans to .PDF from copy machine

33. 7 sections of the CIP SELF-REVIEW
Profile Page
C01 – Teacher Certification
C02 – Professional Development
C06 – Advisory Committee
C10 – Program Standards
C13 – Accessibility/Barrier Free
C16 – Post Secondary Connections

34. 2 down, 5 to go …

35. C0 2 – Professional development
Your self-documented PD Record
District Provided PD Record
(Self-documented Evidence)

37. C0 2 – Professional development
Go to Instructors’ Resources bookmark

40. MAKE A COPY FOR YOURSELF
Smart Tip:
MAKE A COPY FOR YOURSELF
(Save it in your Google Drive folder)

41. 7 sections of the CIP SELF-REVIEW
Profile Page
C01 – Teacher Certification
C02 – Professional Development
C06 – Advisory Committee
C10 – Program Standards
C13 – Accessibility/Barrier Free
C16 – Post Secondary Connections

42. C0 6 – Advisory Committees
See “Advisory Committee.ppt” on web site
[Instructors’ Resources page]

43. C0 6 – Advisory Committees
INVENTORY LIST

45. 7 sections of the CIP SELF-REVIEW
Profile Page
C01 – Teacher Certification
C02 – Professional Development
C06 – Advisory Committee
C10 – Program Standards
C13 – Accessibility/Barrier Free
C16 – Post Secondary Connections

46. C10 – Program standards
BREAK TIME!

47. C10 – Program standards
GAP ANALYSIS

53. C10 – Program standards GAP ANALYSIS
Check it year to year Rename with current year

54. C10 – Program standards Class syllabus
Separate syllabi for first & second year (preferred) or note differences under appropriate topics.
Will not support teaching the same class to the same student twice.

55. C10 – Program standards Class syllabus
Duration of class
Hours/day
1-year or 2-year
Class Description
Does it match standards? Segments?

56. C10 – Program standards Class syllabus
See Class Syllabus Checklist at
CTE Instructor Resources Page

57. C10 – Program standards Program design (SEGMENTS)
WHAT YOU NEED TO KNOW ABOUT “SEGMENTS”

59. C10 – Program standards Program design (SEGMENTS)
It’s about YOUR academic integrity ...

60. C10 – Program standards Program design (SEGMENTS)
. . . and the 1x, 5x, 10x funding formula.

61. C10 – Program standards Program design (SEGMENTS)
Most will use “One-Year by Semester” Form
Put semester when “the majority” of the standards in the segment are taught
Use only “Q” for second-year courses
Include all 12 segments, do not “repeat” any’
7 segments in the first semester = Concentrator

63. C10 – Program standards safety
What you do to teach safety
(Self-documented Evidence)

67. C10 – Program standards Work-based learning
Speakers/Demonstrations
Field Trips
Job Shadows
WBL Experience
(Self-documented Evidence)

69. C10 – Program standards Leadership
Not on State Guidelines document. Is in CIP Self-Review.

71. C10 – Program standards Leadership
CTSO Meetings
State Conferences (not nec. competitions)
Classroom Meetings
Intentional classroom leadership opps.
Self-Documented Evidence

73. 7 sections of the CIP SELF-REVIEW
Profile Page
C01 – Teacher Certification
C02 – Professional Development
C06 – Advisory Committee
C10 – Program Standards
C13 – Accessibility/Barrier Free
C16 – Post Secondary Connections

74. C13 – eliminate barriors Room Photos w/Wheelchair Doorways Aisle ways
Adjustable Desk

76. C13 – eliminate barriors Environment, Textbooks Bias-Free
Statement from Textbook publisher
Photos of books showing diversity
Photos from classroom showing diversity

77. C13 – eliminate barriers Environment, Textbooks Bias-Free
Statement from Textbook publisher
Photos from books showing diversity
Photos from classroom showing diversity
CTE Advisory Committee Minutes

78. C13 – eliminate barriers Marketing Materials
PDF’s of CTE Marketing Materials in Google Drive
Application Process in Google Drive

79. 7 sections of the CIP SELF-REVIEW
Profile Page
C01 – Teacher Certification
C02 – Professional Development
C06 – Advisory Committee
C10 – Program Standards
C13 – Accessibility/Barrier Free
C16 – Post Secondary Connections

80. C16 – Post-secondary connections
WAKE UP
Or you’re going to waste a lot of time

81. C16 – Post-secondary connections
Your only need to do one (1)

83. C16 – Post-secondary connections
Option #1: Program of Study
Find this on college web site
Add your classes to it
Template on web site
This is a lot of work. Interested?

86. C16 – Post-secondary connections
Option #2: Articulated Agreements
Statewide Agreements with 13 colleges
Link on Resources page (to OCTE)

88. C16 – Post-secondary connections
Option #3: Dual Enrollment/Direct Credit
GOCC & Auto, CAD, CIT, Graphics, MedOcc, Welding
SMC & Welding (Constantine)

89. C16 – Post-secondary connections
Option #4: Direct Transcript Credit ????

90. Questions?