1. Budgets 101: Making “Cents” of It All
FISCAL MANAGEMENT
ACUI CORE COMPETENCY TRAINING MODULE
<<presenter name>>, <<institution>>

2. Welcome
Introductions
Pre-Test
Sample Budget

3. Agenda Goals Budgeting Approaches Revenues Expenses
Fiscal Responsibility
Skills
Top 10 Things Excel Can Do For You
But first your questions!

4. Goals
You will NOT learn the specifics of business operations at our school
You will NOT learn the specifics of business operations at your school
You WILL come away with questions to ask, policies to look up, and ideas to apply
Stories and examples are welcome

5. Core Competency Skill Sets
Basic Accounting
Technology Related to Financial Management
Policies and Procedures
Budget Development & Management
Contracting & Contract Negotiation
Fundraising

6. Budgeting Basics Understand historical area budget data (3-5 years)
Learn budget submission, tracking, and accountability process for your institution and department
Dedicate monthly assessment/reconciliation time
Internal record keeping (“shadow budget”)
Proactive supervisor counseling of budget progress throughout year
Know fiscal year cutoffs, plan accordingly
Know overall goal and philosophy
Bring any funding issues up earlier in the year than later

7. Budgeting Approaches Line item (zero-based budgeting) Incremental
Program budgeting
Responsibility-centered
Combination

8. Revenues Student fees Allocations Auxiliaries Other
Self-ops and outsourced
Other
Investment income
Fundraising
Grants

9. Expenses Salaries/wages and benefits Staff development
Telecommunications
Advertising/marketing
Insurance
Reproduction/publishing
Supplies
Memberships/dues
Utilities

10. Fiscal Responsibility Best Practices
Stewardship and ethics
Separation of duties
Learn various purchasing methods and associated timelines
Understand required paperwork
Reporting requirements to higher authority
Tax-exempt status
Timelines and documentation
Fiscal Stewardship Ideas:
Sharing promotions/initiative costs with other areas (if applicable)
Following an energy savings plan to reduce expenditures (if applicable)
Using work study students as applicable to reduce wages, etc.

11. Technology
Different formats of budgeting in Excel from simple to extreme
Use sample Excel budget (provided)
Gain knowledge on-site
University accounting systems
Event management systems
Point-of-sale equipment
Cash-handling procedures

12. Top 10 Excel Tips Ease of exporting Summation over rows/columns
Sorting by columns
If/and statements
Linking information across workbooks
Freeze panes
Conditional formatting
Alt-Enter
The black cross
Fun with graphs

13. Thanks for coming.
<<Presenter>>