1. Standard Setting Training Course 2016
Stage 2. Drafting
Standard Setting Training Course 2016

2. Stage 2

3. Stage 2

4. Drafting the Specification
A draft specification is submitted with the call for topics submission
The SC:
Assigns a Lead Steward and Assistant Steward(s)
Review the draft specification
Approves the specification for 60-day consultation
Stage 2

5. Consultation on draft specifications
Whenever IPPC Secretariat deems a good time (typically June and December)
Lasts 60 days
OCS is used to collect and compile comments
Comments solicited from CPs, RPPOs, relevant international organizations and other entities, as decided by the SC
NPPOs of non-CPs are not included in the consultation on draft specifications, but they ARE included in consultations on draft ISPMs
Stage 2

6. Why is consultation so important?
Member’s opportunity to influence the direction of an ISPM
Scope and content of the draft ISPM - should reflect what members want to see in the final standard
Opportunity to consult national stakeholders likely to be impacted by the standard
All levels of involvement, from the producer to the policy level
Collection of experts’ opinions - regulators, industry, other agencies, scientists
Hands on experience - real life issues to take into consideration
Stage 2

7. Exercises
Where would you go to find out which specifications are under consultation?
Where would you go to comment on specifications?
Lets consider a specification under consultation that involves industry and regulators, for example seeds. Who would you consult in your country?
Stage 2

8. Standard Setting Training Course 2016
Nominating Experts
Standard Setting Training Course 2016
Stage 2

9. Stage 2

10. Stage 2

11. What experts are needed?
Members of expert working groups (EWG)
Members of technical panels (TP)
Authors for diagnostic protocols (DPs)
Stage 2

12. What is required?
The expert’s skills and experience should match the specific expertise required:
See approved specifications for the TP or EWG for the expertise needed
See the call letter
Strong working knowledge of English
Availability to participate in virtual meetings
Stage 2

13. Process to nominate EWG members
Call for Experts
IPPC
Secretariat
NPPOs or RPPOs
Nominations from members
Nominations SC
Approves members
SC Report
Stage 2

14. Call for experts for EWGs and TPs: what, when and where?
Made by Secretariat to collect nominations
Any time of the year
Announcement sent to NPPOs, RPPOs and International Organizations
Relevant information posted on IPP under IPPC News (Home Page) and Calls Page
Stage 2

15. How to make nominations?
Only received by NPPO and RPPO official IPPC contact points to the Secretariat
In exceptional cases (refer to specification), invited experts are allowed. The international organization official contact point submits the nomination to the Secretariat
All nominations should include:
Nominee’s curriculum vitae (CV)
Nominee’s contact details and summary of expertise
Signed statement of commitment
Stage 2

16. Exercise
There is a rumor going on to the effect that there will be an EWG meeting in 2013 to work on the seed topic. A call for experts should be made. What do you do?
Stage 2

17. Exercise
Take the last call for experts made for the TPPT/TPG (July 2012).
Note that your SC representative told you that no nomination was made for a French speaking candidate for the TPG.
Could you prepare an expert nomination?
Stage 2

18. Organizing an expert meeting
Standard Setting Training Course 2016
Stage 2

19. Stage 2

20. EWG meetings
EWG meetings are organized by the IPPC Secretariat often with assistance from a NPPO or a RPPO
Meeting costs should be minimal (e.g. administrative, accommodation, travel)
Stage 2

21. What is expected from the local host?
Assigns contact point to liaise with the Secretariat
Identifies a participant from host country
Makes logistical arrangements (hotel, welcoming reception, field trip (if required), meeting room, etc.)
Sometimes provides resources (transportation, welcoming reception, etc.)
Secretariat provides final approval before arrangements can be made
Stage 2

22. What is expected from the local host? (cont’d)
The local host should also:
Facilitate hotel bookings (e.g. pre-group booking) and visas
Arrange airport transfer between hotel and venue
Provide information on transportation, weather, address of the hotel(s) and meeting venue, map, medical information, banking information, etc.
Stage 2

23. What physical resources are needed?
A room large enough for the number of people attending
Projector and projection screen
Computer with internet access
Extension cord(s)
Printer (connected to one of the meeting computers if possible)
Photocopier or an arrangement where to make copies
Stage 2

24. What physical resources are needed? (cont’d)
Flip chart and colored markers or whiteboard with erasable markers and eraser
English dictionary, copies of ISPMs, CPM reports
Laser pointers (2), general office supplies (stapler, paper, pens, pencils, etc.)
Coffee/tea making facilities for work breaks if no catering
Stage 2

25. During the EWG Select a Chair and Rapporteur
Host country’s representative may fully participate in meeting
A contact person from the host country should be available during the meeting to answer any questions, make last minute arrangements and to provide documents or photocopies if required
Stage 2

26. Exercise
Brainstorm information points that might be useful to include in an information package being developed to send to EWG participants before they arrive in your country for a meeting.
Stage 2

27. DP consultation of experts
Standard Setting Training Course 2016
Stage 2

28. Stage 2

29. Goals and nature of DP consultation of experts
To improve the quality of early stage draft DPs
By trying to attract worldwide experts of the pest
Particularly those with a special expertise in relation to the pest, but who were not part of the editorial team
Consultations at early stages may be:
Informal by the discipline lead or authors (via , during conferences, etc.)
Through the expert consultation via the IPP
Stage 2

30. DP consultation of experts
May take place for:
Very early drafts (not yet seen by the TPDP)
Later drafts when additional expert input is necessary
At later stages, NPPOs and RPPOs provide comments during consultation
Stage 2

31. Exercise
Which institutes, universities, societies, etc. would you contact in your country to identify diagnostic experts to be consulted in relation to a specific DP, on a specific pest (insect, fungus, bacteria, virus or plant) associated with a specific host range (e.g. citrus, wheat, forest trees, small fruit, pome fruit and stone fruit, vegetables)?
Stage 2

32. Standards Committee (SC) reviews draft ISPMs
Standard Setting Training Course 2016
Stage 2

33. Stage 2

34. Stage 2

35. SC reviews the draft ISPM
SC reviews the draft ISPM at a meeting, or electronically for DPs or PTs
SC decides whether to:
approve it for first consultation
return it to the Steward, EWG, or TP
put in on hold
Stage 2

36. SC reviews the draft ISPM at an SC meeting: responsibilities in detail
Prior to SC meeting:
Reads the drafts
Considers the reports of EWG
Prepares comments
During SC meeting:
Proposes any comments or changes to the draft
If an SC member is a member of the EWG, explains the draft ISPM and main points of discussion
Approves of the draft for first consultation, returns to the EWG/TP, or puts it on hold
Stage 2

37. Review of draft ISPMs: Steward responsibilities
During EWG/TP
meeting:
At the SC meeting (approval for MC):
Prior to EWG meeting:
Explains standard setting process
Explains requirements of the specification
Assists with running the meeting
Assists Sect
Provides guidance to Sect and SC for selection of experts
Liaises with Sect (production of papers for the meeting)
Assists during discussions on the draft ISPM
Stage 2

38. Exercise
The next SC meeting will be held on November 14-18, Where can you find the information related to the meeting (e.g. agenda, documents, ISPMs)?
Stage 2

39. Exercise
Find the list of current SC members Find the meeting report from the 2016 April SC meeting
Stage 2

40. Questions?
Stage 2