1. Part Approval / Compliance Data Submission via Jotform.com
APPROVED

2. Director – Supplier Quality abccox@nmhg.com
To ensure Quality is “built in” to HYG lift trucks, it is important for suppliers to confirm supplied parts comply to published standards and requirements. Since the implementation of our Supplier Quality Manual is 2001 it has been expected that all suppliers utilize a comprehensive Part Approval procedure to facilitate proof of compliance, when applicable new releases or changes occur. This enables HYG to process parts more effectively and efficiently and avoid delays and costs due to non-conformances identified upon receipt.
To further facilitate the communication and confirmation of compliance, HYG has launched a simple web portal to receive the applicable data prior to receipt of the parts. HYG will use this data to confirm parts are fully compliant to the drawing including any critical to quality or Key characteristics. Suppliers are expected to take the appropriate steps to ensure internal processes execute and deliver the applicable Part Approval data prior to shipment of parts.
Routing the parts through HYG Quality Assurance to be validated, due to the absence of data from the supplier, is considered a non-standard process and will likely result in notification of non-conformance. Therefore, it is extremely important to ensure your company has the necessary processes and procedures in place to ensure issuance of Part Approval to HYG prior to parts shipping.
Although the portal is already available for use, HYG will begin officially using this portal for delivery of all Part Approval data August 1, 2013.
The following slides will explain when , how and what to submit to HYG for future shipments. Please communicate these expectations to the appropriate staff A.S.A.P. and feel free to contact me if you have any questions.
Director – Supplier Quality

3. (Per Section 4 of the HYG Supplier Quality Manual)
When do I submit?
(Per Section 4 of the HYG Supplier Quality Manual)

4. What do I submit? (Per Section 4 of the HYG Supplier Quality Manual)
Unless you are informed otherwise, by HYG, a minimum of a level 2 Part Approval is required prior to the receipt of parts at any of our global manufacturing sites.

5. How do I Submit?
A simple to use web portal has been set up at the link below to facilitate the delivery of compliance data prior to shipment of parts from your facility.
NOTE: JOTFORM and Internet Explorer v11 are not compatible.
Internet Explorer Versions 9 or 10 are required for use.
Or try this instruction to allow v11 to work.

6. * = required field
1 part # per submission
Allows responsible HYG quality person to be notified a submission was made.
After completing required fields and uploading files click SUBMIT.
System will allow multiple files to be uploaded one at a time but is limited in what file types it accepts (use .XLS…NO .XLSX)

7. Parts out of specification require direct communication with HYG Quality

8. Delivery Confirmation / Notification
KEEP THIS ! This link is your only access back to the record you submitted.
After submission, notification is sent to Supplier Representative and Person identified in Send Notification to.

9. Disposition / Notification
Options for Record of HYG Approval:
This
Access record via link and use PRINT FORM button.
Request NYG quality rep. to send a PDF of the record.
Signed Part Approval no longer sent by HYG.
HYG Quality Representative will review the data submitted and update the record with a disposition.
Supplier will get an advising the record has been changed once disposition is given.

10. In Summary
Ensure all new parts fit, form and functional characteristics are compliant to the HYG drawing and Product Specification Requirement Document (PRD) if applicable.
Have a system in place to ensure Initial Sample Inspection Reports (ISIR’s) and Part Approval Packages are submitted in advance of shipping parts to HYG. These documents will be referenced when receiving the parts into stock.
Contact your HYG Quality representative if any part non-conformances are identified before shipping parts to HYG.

11. The requirements defined in this document are in alignment with the HYG Supplier Quality Manual released in The only change is the method of data delivery to HYG. Our goal is to make the submission of Part Approval data as simple as possible and to ensure the delivery of fully compliant parts to HYG Manufacturing. We appreciate your cooperation and your commitment to Quality.
Chris Cox
Director- Global Supplier Quality