1. Cryoplant Installation Organization
Hongyu Bai
On behalf of LCLS-II cryogenics team
October 18, 2016
LCLS-II Cryoplant Installation PDR

2. Outline Summary Installation responsibilities
Design and Procurement Team at Jlab
Review procedures
Installation Management Team at SLAC
Installation phases and documents
Summary
LCLS-II Cryoplant Installation PDR, Oct 18, 2016

3. Installation Scope of Cryoplants
Upstream string
Downstream string

4. Installation Phases of 2 cryoplants
CP1
Installation
Phase 1
CP2
Installation
Phase 1
CP2
Installation
Phase 2
CP1
Installation
Phase 2
Upstream string
Downstream string

5. Installation contract - to be issued to GC by SLAC
SLAC issues installation contracts for installations on SLAC-site.
One set of terms & conditions
SLAC oversight of subcontractor activities
Funding for installation contract be in a SLAC control account
Installation cost & schedule responsibility to a SLAC under 1.04 Cryo Systems.
JLab retains responsibility for system procurement and delivery, installation design and specification, and commissioning.
Installation retreat meeting was held in Aug. 2016
LCLS-II Cryoplant Installation PDR, Oct 18, 2016

6. Responsibilities
Equipment and subsystems are procured separately (Jlab)
Installation design (JLAB)
Installation package specification: Phase I and Phase II (Jlab)
Installation technical acceptance (JLab)
Equipment shipped to SLAC (Vendor)
Reassembling if needed, e.g. 4.5K CBX, WHC (Vendor, JLab)
Equipment acceptance after delivered (JLab)
Infrastructure building readiness (SLAC)
Commissioning Readiness Review and Approval (JLab, SLAC)
CP Commissioning (JLab)
To be transferred from Jlab to SLAC
Site installation management ( to SLAC)
Installation RFP and contracts (to SLAC)
Equipment off loading and placement by rigging contractor ( to SLAC)
Equipment anchoring (to SLAC)
Piping, wiring, cable interconnection (to SLAC)
Installation inspection/testing, as-built documentation (SLAC, JLab)

7. CP Installation process
Proposals
Review & negotiation
Design
PDR
FDR
Specification
review
Specification
PRR
RFP
JLab
SLAC
SLAC
SLAC/
JLab
SLAC/
JLab
Reaching GC
02/2017
03/2017
SLAC
Awarding contract
Installation execution
Installation acceptance
SLAC
Jlab/SLAC
07/2017
Installation of
Piping
(Pressure
& leak ceck)
Wiring
Shipping
Off-loading,
Rigging, Anchoring
Receiving Inspection
Vendor
Reassembling
Inspection
/check
Vendor/
JLab
JLab/
SLAC
Vendor/
JLab
Rigging contractor
or GC/SLAC
JLAB/SLAC
GC/JLab/SLAC

8. 1.04 Cryogenic Systems Organization
System Manager – Marc Ross
Deputy System Manager – Greg Hays CP
Installation
SLAC – Cryo Installation
Hongyu Bai (CAM)
CDS
Installation
JLAB – Cryo-Plant
Dana Arenius (CAM)
Mike Bevins
FNAL – CDS
Arkadiy Klebaner
(CAM)
FNAL – Cryomodule
Camille Ginsburg
(CAM)
JLAB – Cryomodule
Ed Daly
(CAM)
LCLS-II Cryoplant Installation PDR, Oct 18, 2016

9. JLab LCLS-II Cryoplant Team
CAM (W.BS ): Dana Arenius
Mike Bevins (Deputy)
Warm system
M. Bevins –ME, 1.0 FTE
B. Crahen – ME, 1.0 FTE
C. Dubbe – ME, 1.0 FTE
S. Kaminski – ME (SLAC), 1.0 FTE
P. Hansen - Lead MD, 1.0 FTE
J. Bartholomew – MD, 1.0 FTE
D. Spell – MD, 1.0 FTE
J. Tschirhart – MD, 1.0 FTE
Cold system
D. Arenius - CAM, 1.0 FTE
H. Bai – ME (SLAC), 0.85 FTE
V. Ravnindranth – ME (SLAC), 1.0 FTE
C. Kaufman – ME, 1.0 FTE
C. Butler – Lead MD, 0.5 FTE
D. Rath – MD, 0.5 FTE
P. Stewart – MD, 0.1 FTE
R. Wilson – MD, 1.0 FTE
T. Crahen – MD, 1.0 FTE
C. Patrosso – MD, 1.0 FTE
S. Yang – MD, 0.3 FTE
Electrical and Control
C. Scanlon – EE, 1.0 FTE
A. de Lira – EE (SLAC), 1.0 FTE

10. Cryogenic Equipment Procurement – Phase I
ITEM
Status SO
SOTR
Warm compressor skid
Awarded
Ted Peshehonoff
Mike Bevins
Bill Crahen
WC motor control center
Spec approved 
Melissa Torres
Chris Scanlon
Oil removal charcoal bed, filters vessels
Bids received 
Jessie Tenbusch
Chase Dubbe
Ambient Heat exchangers
 Spec final review
Conner Kaufmann
LN2 dewar
Bids due Nov. 3 
Gas He tanks
Bids received
Gas management system
Purifier
 Spec approved 
Purification system compressor
Compressor: Vendor Skid: JLAB
Instrument air system
 Spec in progress
Scott Kaminski
Oil processor
CP1 control system for Phase I
 Spec final review 
Guard vacuum system
Design finished,
Fab: JLab

11. Cryogenic Equipment Procurement – Phase II
ITEM
Status SO
SOTR
CP1 4K CBX
Awarded
Jarrod Fitzpatrick
Dana Arenius
Transfer lines, IB, Bayonet Can, etc.
 design in progress
Conner Kaufmann
Vacuum pumps
 Off the shelf
Jessie Tenbusch
LHe dewar
Spec under approval
Melissa Torres
Cold compressor, VFD, magnetic bearing cabinet
Ted Peshehonoff
Chris Scanlon
CP1 2K CBX
Design in progress
Mike Bevins
Phase II control system
 Design in progress

12. Review procedures 1. Preliminary Design Review (Oct. 2016)
A Preliminary Design Review (PDR) is held when the design is advanced sufficiently to begin some bread board testing and /or the fabrication of design models.
2. Final Design Review (Feb. 2017)
The Final Design Review (FDR) presents a final detailed design using substantially completed drawings, analyses and breadboard/engineering model evaluation testing to show that the design will meet the final performance and interface specifications and the required design objectives.
3. Installation Specification review (JLAB/SLAC) (Feb. 2017)
The technical specification of installation will be reviewed when the specification documentation is completed. This review will finalize the specification for RFP.
4. Procurement readiness review (SLAC) (Mar 2017)
The procurement RFP will be released after this review.
5. Proposals review (SLAC/JLab) (May 2017)
The GC will be selected.
LCLS-II Cryoplant Installation PDR, Oct 18, 2016

13. Reviewers from BIO, Pressure safety and Infrastructure
Name
SLAC Department
responsible 1
Ralph Kerwin
Building Inspection Office
fire/egress 2
Scott Coleman 3
Mark Matthews
life safety 4
Doug Stickney
electrical safety 5
Felix Adikara
seismic  6
Samuel Tan (Michael Loomis)
ESH, safety, Health  7
Jim Healy
hoisting & rigging 8
April Giangerelli
Environmental protection - pipe flushing 9
Mohammad Malek
SLAC pressure systems program manager
Pressure safety 10
Jess Albino
LCLS-II Cryoplant Infrastructure
Infrastructure 11
Canon Cheung
LCLS-II Cryoplant Installation PDR, Oct 18, 2016

14. Installation Organization at SLAC
1.04 Cryogenic Systems
Cryobuilding
Manager
Canon Cheung
Cryo Systems
Installation
Control Account Manager – H. Bai
LCLS-II Installation Reporting Org
R. M. Boyce
Safety
J. Healy
SLAC
F&O
General
Contractor
Cryoplant
D. Pflueckhahn
CDS
V. Heloin
LCLS-II Cryoplant Installation PDR, Oct 18, 2016

15. 1.04.02 Cryo Systems Installation Organization
JLab Cryoplant
CAM & Technical Lead
D. Arenius
M. Bevins
Cryo Systems
Installation
Control Account Manager
H. Bai
Cryoplant Installation
Installation Lead – D. Pflueckhahn
CF-Infrastructure: C. Cheung
ES&H: J. Healy
BIO
Controls AD/ICD: D Fairley
Scheduling: T. Boysen
Quality Control: GC
QA: SLAC/third party
Logistics: JLab SOTR / J.Pucci
Tech. Support: J. Pucci
WHC & Piping Eng & Design
C. Dubbe
B. Crahen
WHC & Piping Coordinator
S. Kaminski
2K & 4.5K CB Eng & Design
M. Bevins
C. Kaufmann
2K & 4.5K CB Coordinator
V. Ravindranath
Controls Engineering & Design
C. Scanlon
Electr. & Control Coordinator
A. De Lira
Currently stationed at JLab
LCLS-II Cryoplant Installation PDR, Oct 18, 2016

16. Resources/ Skills for CP Installation
Team Name
Source
Trades/Skills
Tasks
Riggers
Contractor
Forklift operator, crane operator, worker
Offloading and rigging of vendor’s components (Compressors, ORS, CBX…)
Surveyor
SLAC
Measurement and marking of final component location
Mech. Piping Team 1
1 welder, 1 pipefitter, 1 worker
Piping fabrication at dedicated areas (e.g. trench)
Mech. Piping Team 2
Piping fabrication at dedicated areas (e.g. surface)
Mech. Piping Team 3
Piping fabrication at dedicated areas (e.g. aux.)
Electrical Team 1
2 medium voltage electrician (cable puller)
Power connection of WHC, MCC
Electrical Team 2
2 low voltage electrician
Low voltage connections of WHC-System, CBX
Mech. Team
2-3 mechanics
Anchoring components, Install piping supports
Controls Team
2 industrial electrician
Install instrumentation, wiring/cabling, testing
Leak checking team GC
2 vacuum technicians
Leak checking 
Installation Management
5 engineers
Coordination and supervision of installation
Component Reassembling
Vendor
Various
Assembling of delivered Components (WHC,CBX, TL, etc.)
Scaffolding / Crane
Comp. Reassembling
Support during component reassembling made by vendors
Quality Control/QA
Contractor / SLAC
2 certified welding inspectors
Welding, construction and piping inspection

17. Cryoplant commissioning
1/2018
CP1 Installation
Phase I
Comm. Of GHe, LN2,
He purifier
3/2018
Comm. of
WHC system
CP1
Completed
3/2019
8/2018
Comm. of
CP1 4.5K CBX
10/2018
CP1 Installation
Phase II
Comm. of
CP1 2K CBX
1/2019
CP1 Full system Comm.
5/2019
CP2 Installation
Phase I
Comm. of
WHC system
CP2
Completed
12/2019
6/2019
Comm. of
CP2 4.5K CBX
7/2019
CP2 Installation
Phase II
Comm. of
CP2 2K CBX
11/2019
CP2 Full system Comm.

18. Cryoplant Building and Infrastructure Level 4 Construction Milestones
Level 4 Milestones
Control Level
Baseline Schedule
Actual/Forecast
COMP: Cryoplant Building Construction Engineering 100% Design (L4) L4
18-Dec-15
04-Jan-16A
CO: Co-Occupancy
15-Apr-17
10-Apr-17
BO: Cryoplant Building (L4)
16-Jun-17*
16-Jun-17
Courtesy of Cannon Cheung
Warm Compressors (CP1) scheduled to arrive 5/4/17
Warm Compressors (CP1) anchoring scheduled to complete 5/23/17 – 60 days of float
Option to have rigging and anchoring done by the Cryoplant Building GC
WHe Gas Storage Tank scheduled to arrive 6/16/17 – 40 days of float
Weekly coordination meeting is held with Jlab for LCLS-II Cryogenic Building & Infrastructure

19. Documents to be provided by Manufacturers
Transportation and rigging plans
Delivery list with labeling
Data sheet and drawing package
Interface design and drawings, requirement for integration
Schedule of re-assembling
QA records
Inspection and test reports
Operation and maintenance manuals
Material certificates
ASME pressure vessel certificates
Final acceptance test procedures
Installation spec documentation will be shown in the presentation by S. Kaminski.

20. Summary
Cryoplant installation is divided into phases which match the commissioning of subsystems in the cryoplants.
The roles and responsibilities of cryoplant installation are defined between Jlab and SLAC. SLAC is to be responsible for awarding the installation contracts and oversee the on-site installation. Jlab is responsible for the installation design, specification and final acceptance.
The organization for the cryoplant installation has been proposed. Risks analysis for cryoplant installation was performed.
The PDR an FDR for cryoplant installation are scheduled.
LCLS-II Cryoplant Installation PDR, Oct 18, 2016

21. Thank you!