1. Student Equity and Student Success Updates Spring 2017
Improving Pathways to Student Success
Student Equity and Student Success Updates
Spring 2017
Student Services Mission: To provide a system of support services that enhances student success and achievement of educational goals.

2. Meeting Agenda Student Success and Equity-Grounded Theory
2014/15 Student Services Goals
2017/18 Student Services Goals
Update on SSSP and SEP Interventions

3. Student Services fully ALIGNED to focus on PATHWAYS to Student Success

4. SSSP vs SEP This is NOT Permanent Funding = Categorical
SSSP Funds MUST be used for core MATRICULATION functions:
New Student Orientation (Priority Registration)
Assessment (On and Off Campus; Assessment Preparation)
Counseling/Advising (Requiring students to declare a major or certificate program early)
Career and Educational Planning (Degree/Certificate Completion/Graduation)
Following up with students who are on academic probation/dismissal
Professional Development
Increase from $1.5 million-$3.5 million (SSSP 1:1 Match w/ General Fund)
Student Equity Funds:
Committed to increasing student success and access among Disproportionate Groups: African Americans, Hispanics/Latinos, Foster Youth, AB540 students, Veterans, Categorical Programs, first generation college students, and males.
Budget Increase from $622,000 to $1.4 million
This is NOT Permanent Funding = Categorical
Cannot be used to offset General Fund (Supplanting)
Integration of BSI, SSSP and SEP-New Plan Due Dec 2017

5. Student Equity Interventions
Student Services Advising Centers on Campus
Welcome Center
Financial Aid Computer Lab
Dreamers Resource Center
The Huddle for Athletic Advising
Guardian Scholars Program
First Year Experience Program
Veterans Resource Center
Intrusive Counseling
Outreach: to feeder high schools and middle schools.
First Year Experience Program: w/2 cohorts: Males and Foster Youth, Veterans, and General Population.
Student Equity Conferences: Dreamers, Guardian Scholars, Senior Day Conference, and Student Leadership.
Summer Bridge Programs: focus on Math, English and Student Support Services.
Supplemental Instruction and Support: FYE, Valley-Bound, Puente, Tumaini, Dreamers, and Guardian Scholars.
Student Ambassadors Program: peer-peer advising and outreach to our targeted populations.

6. 2014/15 Student Services Goals
Have a Successful Accreditation Visit
Student Services is Fully Staffed-No Interims
Fully Implement the Student Success Act and Student Equity Plan
Increase Opportunities for Professional Development and Career Advancement
Increase Follow-Up Services for Students
Student Services Support Centers on Campus
Improve Pathways to Student Success

7. Student Services is Fully Staffed
The total hires between : 41 positions
Classified: 15
Faculty: 20
Managers: 6
Promotions: 12 positions
10 Classified
2 Faculty
Approximately half of employees are new less than 2 years
Takes approximately 6 months to hire

8. Student Success Act and Student Equity Plan implementation
The College has successfully submitted and implemented the SEP and SSSP plans.
SSSP $3.5 million SEP $1.4 million (Support of the Student Success Center, SIs, Reading, Basic Skills, RTVF, and the Writing Center)
Sending faculty and staff to conferences such as HACU, A2MEND, FYE New Orleans and Atlanta
Student Services offices closing early on Friday’s to allow time for staff development meetings.
Departments attending Region 9 meetings (EOPS, and Admissions & Records).
Two Career Pathway Workshops provided for professional growth.
Guest speakers provided for Opening Day campus meetings.

9. Student Support (Re)Defined
Simplifying Routes of Entry for Students: Onsite Admissions & Offsite Classes at Feeder High Schools, Counselor Luncheons, New Student Welcome Day, Student Ambassadors, Welcome Center; Community Engagement
Linking Students to a Course of Study EARLY! (FYE-Learning Communities-Linked Courses-SDEV Courses-Workshops)
Strengthening the Transfer/Certificate Culture
HBCU College Fair; HBCU College Tour; HACU; Second Cohort for Tumaini; Second Cohort for Puente; Additional Cohorts for FYE; Increase Campus Workshops; Higher a Career Counselor

10. Student Equity Report (2015 – 2016)
Student Services
Instruction
Program
Percentage
Fund Amount
Outreach
15%
$ ,500
CALWORKs 5%
$ ,286
FYE
31%
$ ,197
EOPS 4%
$ ,286
STAR
Veterans
Foster
$ ,286
DRC
DSPS 1%
$ ,000
Health
$ ,100
Diversity 7%
$ ,000
Prof. Dev.
$ ,000
Library 3%
$ ,819
Transfer
12%
$ ,000
Comm 2%
$ ,000
$ ,330
Program
Percentage
Fund Amount
Summer Bridge 1%
$ ,000
Learning COMPASS
22%
$ ,194
Supplemental Instruction WC 2%
$ ,000
Reading Plus 8%
$ ,000
Writing Center
30 laptops
10%
$ ,000
CTE
$ ,000
Student Success Center
$ ,000
Alpha Gamma Sigma State Convention
Training and Workshops 4%
$ ,194

11. Linked to SBVC’s Strategic Plan Goals and Objectives
Student Equity Goals
Linked to SBVC’s Strategic Plan Goals and Objectives
Student Equity Goals
Strategic Initiative/ Objective Address by Student Equity Goal
Increase by 5% the number of students from SBVC feeder high schools.
Access: Objective 1.6.3
Increase by 5% the number of students who earn a degree or certificate compared to the previous academic year.
Student Success: Objective
Increase by 5% the number of students who transfer to four-year colleges/universities.
Student Success: Objective
Increase student retention by 2%.
Student Success: Objective 2.5.2
Increase success rate by 2%.
Increase by 2% the number of continuing students who enroll in sequential semester/term.
Increase by 2% the number of continuing students who register on time.
Student Success: Objective 2.8.4
Increase by 5% the number of students who complete Financial Aid applications by the March 2nd deadline.
Access:
Objective 1.5.2

12. SBVCs Target Populations
Group
Count
African-American
2,223
Hispanic
10,874
Male
7,435
First Year Students
2,147
Foster Youth **
197
AB540 Students
176
Veterans **
278
*Duplicated Head Counts
**Mandated Groups

13. Disproportionate Impact: Gender and Ethnicity
Access
Course Success
Basic Skills Progress
Transfer
Completions
Math
English
Gender
Female
Male X
Ethnicity
Asian
African American
Hispanic
Native American
White
Multi-ethnicity

14. Age, Disability, Economic Disadvantage, Foster Youth and Veteran Status
Disproportionate Impact
Access
Course Success
Basic Skills Progress
Transfer
Completions
Math
English
AB540
N/A X
Disabled
Economically Disadvantaged
Foster Youth
Veterans

15. SBVC Equity Staffing Staffing Equity Funds SSSP Funds Goal
Objective(s)
Director of First Year Experience X A
A1; A2; A3; A4
Financial Aid Specialist II B B7
Student Equity Counselor
A, B, C & D
A3.2; B2; B3; B4; B5; B6; C2; C3; D1; D2
Guardian Scholars Counselor for Foster Youth
Secretary II for Student Equity & SSSP
Matriculation Coordinator
A, B, C & D
Student Success Coordinator
Sr. Student Services Technician
Guardian Scholars & Dreamers Liaison
Adjunct Counselors
Student Ambassadors

16. Increase Follow-up Services for Students
Hired more counselors and student workers
Hired SSSP and Matriculation Coordinators
Probation Workshops
In Person Orientation (English & Spanish)
Gallup Strengths Assessments
Starfish (Early Alert system)
ASAP Committee
Coffee with a Counselor
More Classroom Presentations
Lunch/Dinner with the VP

17. Student Services Advising Centers on Campus
Student Success Center
The Huddle Athletic Advising Center
Veterans’ Resource Center
Welcome Center
FYE,
Guardian Scholars,
Dreamers Center, and Writing Center
Financial Aid Lab

18. Improved Pathways to Student Success
Increased Financial Aid Disbursements (2X/3X/4X) More Student Development Courses New Student Welcome Day Senior Day and Dreamer’s Conference HACU and HBCU Trips A2MEND Conference Student Success Coffee (Happy) Hour Student Success Handbook Student Success Newsletter On-Campus Employment Forum Open Registration Lab in the Library Week of Welcome/Welcome Table My Valley Partner (MVP) Outreach Booth in the Mall

19. 2017/18 Student Services Goals
Improve Communication to Employees and Students
Student Services is Fully Staffed
Expand Pathways for New and Continuing Students
Increase Follow-up Services for At-Risks Students
Develop a Parent Educational Center

20. Goal #1: Improve Communication to Employees and Students
Host monthly program meetings and provide an agenda. Dean and VP to attend one program meeting per semester
Host monthly Student Services All-Staff meetings
Host a monthly Student Services Council meeting
a monthly Student Success Newsletter
Lunch with the Dean and VP-Employees
Lunch and Dinner with the VP-Students
Post Election Student Forum
Campus TV Monitor Project
Career Pathways Workshop
Student Services Welcome Team
My Valley Partner (MVP)
Student Services Coffee Hour (Target Night Students)
Establish a CULTURE OF TRUST. FACT CHECKING!

21. Goal #2: Student Services is Fully Staffed
Review 2017 Student Services Hiring Plan
Hire a Dean of Student Equity and Success
Review the Student Services Organizational Chart
Offer Professional Development
Career Pathways Workshop and Conferences
Host Activities to Improve Morale
Bowling Night
Valley in the Community Day
Lunch with the Dean and Vice President
ValleyFest
Senior Day and Food Truck Festival

22. Student Services Hiring 2016/17
General Fund Positions:
•Director of Financial Aid
•Huddle Coordinator Faculty-Pending Union Approval
•Middle College Coordinator Faculty-Pending Union Approval
Categorical Positions:
•Director of FYE
•Guardian Scholars/Dreamers/FYE Counselor Faculty
•Secretary I (FKCE/YESS/Guardian Scholars)
• Dean of Student Equity and Success
• Administrative Secretary- Student Equity
• (2) General Counselors (SSSP) Faculty (non-tenured)
• Reclass a Clerk II to Secretary II (SSSP)
• VRC Counselor (SSSP)- Faculty
• SSSP Coordinator (2nd Year Exp., The Huddle Males, VRC-SSSP)
• Student Services Tech II (FKCE/Guardian Scholars, YESS, SSSP, SEP)
• Secretary II the Huddle (SSSP)
• Secretary II for EOPS/CARE
• Sr. Programmer (SSSP/SEP-EPI Project)

23. Proposed Student Services Org Chart

24. Goal #3: Expand Pathways for New and Continuing students
Expand FYE to 5 cohorts (CTE, Health, Arts)
Launch My Valley Partners (MVP) program
Registration Lab in the Library
Increase Offsite Classes at our Feeder High Schools
Expand Puente and Tumaini
Strengthen the Student Support Centers
Target and Support Night and Weekend students
A&R, Counseling, Financial Aid, EOPS, and the Transfer Center are open until 7pm on Tuesday and Wednesday
Increase FAFSA submissions
Launch Student Success Days in the Spring
Use SEP funds to support Tutoring, SIs, FYE, Faculty
Sorry there are no more SEP funds available
Turning OFF Same Day Pay

25. Goal #4: Increase Follow-up Services for At-Risk Students
Campus Clarity-Title IX
Maxient
Gallup Strengths Quest
Student Success Newsletter
Starfish
Launch Learning Disabilities Workshops
Targeting Night and Weekend students
Fully launch a Behavioral Intervention Team (BIT)
Reintroduce our Probation Workshops

26. New Student Welcome Day
Orientation for new students
Approximately 1000 students participated
Campus resource fair and workshops
Over 70 booths
Academic Departments
Student Support Programs
Employers
Vendors
Colleges and Universities

27. Improving Communication to Students
Student Success Handbook
7000 copies in English
1000 copies in Spanish
Available online

28. EPI (EDUCATION PLANNING INITIATIVE) Early Alert (Starfish)
The State Wide Education Planning Initiative (EPI) will develop a student services portal that will customize and sequence matriculation information and activities to lead students toward successful completion of their goals, and an Education Planning and Degree Audit System to provide transcript, articulation, and curriculum inventory elements to SBCCD and help counselors reach more students.
Update: currently reviewing product demos from (2) vendors. As of now CHC is taking the lead with the implementation of a new student degree planner.
Early Alert (Starfish)
Allows faculty to connect with students early who may experience difficulties or need additional assistance beyond the faculty members control.
Starfish allows for faculty to make student referrals, flag students for counselor assistance, and send student kudos.
In addition, the Starfish platform will help support student success and completion rates by breaking down communication silos on campus, allowing faculty, counselors, tutors and others to quickly connect with the student and with each other to keep students on track toward graduation.
Schedule to go live with our spring 2017 Starfish test pilot on February 27th .
Over the next several months, we will be implementing the Starfish platform, and expanding through 2017.

29. Probation & New Student Orientation Updates
In fall 2016 the SBVC counseling department implemented a pilot project in which a total of (6) in person probation workshops were offered in lieu of attending the online probation workshop. We were able to assist total of (70) students through our workshops, ed planning, & follow up services. A total of (350) bi-weekly follow up support s were sent out to students who attended the workshop. Prior to fall , in person probation workshops were not offered, as the results listed below give a snap shot of the positive impact of offering both in-person and online workshops.
Level (1) Probation has seen a (5%) decrease with a decline of (53) students 
Level (2) probation has seen a (14%) decrease with a decline of (70) students
Level (3) Probation/Dismissal has seen a (35%) decrease with a decline of 182 students
As we continue to be challenged with limited office and group space we found that it is imperative that we continue our efforts moving into spring It is suggested that we double our efforts with scheduling (11) workshops throughout the semester and utilize (Constant Contact) for tracking and reporting purposes. We are also in the process of finalizing our new online probation workshop which will go live summer 2017 !!!
New Student Orientation
We’ve added in person new Student Orientation with select dates to accommodate (50) student per session in both Spanish & English.
We have also added a Spanish version of the online new student orientation.

30. Disabled Student Programs & Services
With the utilization of SSSP Funds, from fall 2015 to the current semester, DSPS has been able to provide enhanced core services to a total of 703 students. Breakdown by Academic years is as follows:
: 150
: 553

31. Library Data: 2015-16 Student Equity Target Groups vs
Library Data: Student Equity Target Groups vs. 24-Hour Textbook Users

32. General FYE Data (2015 – 2016) 2015 - 2016 First Time Student Cohort
Gender
Count
Percentage
Female 31
50%
Male 30
48%
Unknown 1 2%
Total 62
100%
FYE
Ethnicity
Percentage
African American
39%
Asian 2%
Caucasian
Hispanic
55%
Multiple Races 3%
First Time in College Student Cohort
Student Category
Count
Success
Retention
GPA
W’s
0.0 GPA
FYE 62
64%
99%*
1.52** 1
15***
FYE***** 47
70%
97%
1.73 11
Campus-Wide First Time Students
594****
61%
86%
1.78
220
127
First Time Student Cohort
*High retention rate is due to students failing to the drop classes.
**Low GPA is due to 15 verified 0.0 GPA’s out of 63 students.
*** High count of students not dropping classes but receiving F’s.
****Low count due to students enrolling but not receiving grades for a measurable outcome, 919 students registered.
***** Does not include Non 0.0 GPA students.
Fall 2016 First Time Student Cohort
* Does not include basic skill courses
** Does not include Non 0.0 GPA students
*** Lower count due to students enrolling but not receiving grades for a measurable outcome, 1430 students registered.
Fall 2016 First Time in College Student Cohort
Student Category
Count
Success
Retention
GPA*
W’s
0.0 GPA
FYE 45
66%
95%*
2.47 10 7
FYE** 34
71%
94%
2.86
Campus-Wide First Time Students
1352***
61%
89%
2.23
422
182

33. SBVC First Time Male Students
FYE Male Cohort Fall 2016
Fall 2016
Undup Count
Success
Retention
GPA
FYE All Male Cohort
All courses 22
59%
90%
2.20
Basic Skills (900 Series)
57%
89%
Remedial Math (900 Series)
91%
SBVC First Time Male Students
664
64%
87%
2.18
259
51%
82%
160
45%
“I think it will help me understand and grow as a student and individual.”
Member of B.R.O.T.H.E.R.S.
FYE Student Ambassador
Full-time Student
Earned a 4.0 GPA in his first semester
A2MEND scholarship recipient

34. Top Three Classes tutored # of participants by team
The HUDDLE Fall 2016 Data
Fall 2016 Cohort
Count
Success
Retention
All Sports Combined
397
70%
93%
Long Distance Runners 42
84%
97%
Women's Soccer 33
81%
96%
Men's Basketball 12
77%
Track and Field 50
75%
Men's Soccer 45
73%
94%
Softball 17
67%
88%
Men's Baseball 82
66%
Football 92
64%
Women's Basketball 11
62%
Volleyball 13
36%
78%
HUDDLE Usage
Students
211
Total Usage Duplicated
3222
Average time used
68 min
Top Three Classes tutored
Math 095
350
Health 101
285
English 101
198
 Cohort
Success
Retention
GPA
Units
Used Huddle
70%
93%
2.7
1726.5
Not Used
2.6
1762
# of participants by team
Participated
Total count
 Percentage
Men's Basketball 11 12
92%
Women's Basketball 10
91%
Football 83 92
90%
Women's Soccer 28 33
85%
Volleyball 9 13
69%
Men's Soccer 45
62%
Long Distance Runners 20 42
48%
Softball 7 17
41%
Track and Field 50
20%
Men's Baseball 5 82 6%
Total Participation
211
397
53%

35. Improving Pathways to Student Success
QUESTIONS?
Ricky Shabazz, Ed.D.
Vice President
Student Services