1. Distribution
WFP Logistics, We Deliver

2. Lesson Plan: Distribution
LEARNING OBJECTIVES:
By the end of the session, participants will be able to:
Describe the distribution system types, selection criteria and cost implications
Describe the considerations for distribution planning and setup
Describe the various distribution layouts and actors involved in the distribution cycle
Structure
Timing
Activities
Introduction
5 minutes
Explain lesson objectives
Distribution Systems
10 minutes
Who to distribute to, distribution types, selecting a distribution system and elements and cost implications for distribution
Distribution Planning
Outline the planning process, frequency, considerations, resource requirements, and coordination of preparing for a distribution
Setting up and Conducting a Distribution
Outline the design of the layout of the site to setting up the site, registration of beneficiaries, security considerations and post distribution activities
Exercise: Distribution Planning
30 minutes
Groups to draw a distribution plans taking into consideration the points provided and list all materials and resources required
Distribution Layouts
Discuss the various types of distribution layouts (single flow, multiple flow, segregated flow) pros and cons for each and reasons for selecting each type
Actors involved throughout the Distribution Process
Outline the various actors (beneficiaries, community leaders, NGO, INGO, RCRC), and interactions and what to expect from them in a distribution 
Lesson End/Plenary
EVALUATION / RECAP QUESTIONS:
The facilitator should ask the questions below, or similar questions to the class to recap the lesson to ensure participants have understood the lesson content.
What are the different types of distributions and when are they used?
What are the keys for a successful distribution?
What are the 2 main things to control during a distribution?
Total Lesson Length
90 minutes
This slide is for the facilitators reference only.
This slide should be hidden from the workbook and from the class presentation
DO NOT PRINT IN WORKBOOK
DO NOT DISPLAY IN CLASS

3. Lesson Objectives
By the end of this lesson, you will be able to: 1
Describe the distribution system types, selection criteria and cost implications 2
Describe the considerations for the distribution planings and the possible setups 3
Describe the various distribution layouts and actors involved in the distribution cycle

4. Who Do You Distribute To?
Blanket distribution
Targeted distribution

5. Type of Distributions
Distribution Type 1: To groups through the group leadership
Distribution Type 2: To groups of heads of families
Distribution Type 3: To individual beneficiaries or individual heads of families

6. Selecting a Distribution System
Min
Individual heads of families
(Type 3)
Max
Level of control by the population
Resources needed to implement system
Groups of heads of families
(Type 2)
Groups through the leadership
(Type 1)
Max
Min

7. Elements of Distribution & Cost Implications
Cost of goods
Shipping Costs
Internal Transport Costs
External Transport Costs
Order Processing Costs
Customs Handling Costs
Storage Costs
(Dist Site)
Distance/Process Stages
Cost/Value of Goods

8. Distribution Set-up Involvement of local stakeholders
Beneficiary Involvement
Assessment
Frequency
Registration
Method
Site & Planning
Waiting Area
Set-up
Flow
Stocks
Equipment
Facilities
Supplies
Specification
Sourcing
Lead-time
Customs
Transport
Storage
Distribution Plan
produced
Staffing
Security
Distribution
Reporting and Monitoring

9. Preparation Planning Type & Frequency Special Considerations
Layout
Registration & Distribution
Security
Post Distribution
Type & Frequency
Special Considerations
Distribution Plan
Distribution Schedule
Link to Programme
Resource Requirements

10. Preparation Planning Location Cooperation & Coordination Beneficiary
Layout
Registration & Distribution
Security
Post Distribution
Location
Cooperation & Coordination
Beneficiary
Participation
Timing
Information Sharing
Human Resources
Stocks, Lists and Spare Capacity
Safety & Security

11. Layout PRINT FULL PAGE IN WORKBOOK Preparation & Planning Layout
Registration & Distribution
Security
Post Distribution
Exit
ID Check
Waiting
Area
Relief Item 1
Relief Item 3
PRINT FULL PAGE IN WORKBOOK
Relief Item 2
Storage Zone
Registration
Enter
Call Monitoring
Identity Check Beneficiary Flow
Security perimeter

12. Registration & Distribution
Preparation & Planning
Layout
Registration & Distribution
Security
Post Distribution
Enters distribution site
Family representative registers
Local leader confirms registration
Receives ration card
Distribution staff call and ID check
Exits
distribution site
Collects commodities
Family representative signs records

13. Security Information Staff Management & Transparency
Preparation & Planning
Layout
Registration & Distribution
Security
Post Distribution
Information
&
Transparency
Staff Management
Crowd Control
Security Monitoring

14. Post Distribution Clean Up Reverse Logistics Post Distribution
Preparation & Planning
Layout
Registration & Distribution
Security
Post Distribution
Clean Up
Reverse
Logistics
Post
Distribution
Reporting
Monitoring
&
Evaluation

15. Output (Programme or Logistics
Responsibilities
Needs assessment
Key
Pipeline
report
Logistics
mobilisation plan
Programme
requirement plan
Logistics
Task
Transport
goods
Programme
Task
Customs
clearance
Joint Task
Task
Stock
report
Receive and
warehouse
Local distribution
plan
Programme
location ID
Distribution
Control
Output (Programme or Logistics
Requisition
Task order
Reconcilliation &
plan info
Delivery
Distribution
Delivery
report
Donor / audit
report
Distribution
report

16. Distribution Layout: Single Flow
Relief Item 1
Relief Item 3
PRINT FULL PAGE IN WORKBOOK
Relief Item 2
Storage Zone
Call Monitoring
Identity Check Beneficiary Flow
Security perimeter

17. Distribution Layout: Multiple Flow
Food Items
Food Items
Storage Zone
PRINT FULL PAGE IN WORKBOOK
Food Items
Food Items
Call Monitoring
Identity Check Beneficiary Flow
Security perimeter

18. Distribution Layout: Segregated
Basic Facilities
Female
Waiting Area
Commodities
PRINT FULL PAGE IN WORKBOOK
Male
Waiting Area
Commodities
Basic Facilities
Call Monitoring
Identity Check Beneficiary Flow
Security perimeter

19. Actors Throughout the Distribution Process
Community leaders & members
Local NGO’s
International NGO’s
UN agencies
Local Authorities

20. Exercise: Distribution Set-up
Eastern
Phousat
Gum
Balagan: 20,000
Obiang
Balagan
Rach Chuen
Rach Chuen: 18,000
Hainan: 13,000
Maleninkoga
Lokodi
Hainan
Ossandre
Sarki
Site layout for distribution at Balagan (from Rach Chuen Hub)
5,000 beneficiaries for initial distribution (5 people per family)
Family Kits – 1 per family
Tents – 1 per family
Newborn kits – est 60 required
Allocated land 70m x 50m
Domsa
Gamuca
Southern
DO NOT PRINT IN WORKBOOK
Nah dang: 22,000
Gamuca: 20,000
Nah Dang
Sadway
Yomiti
Sebore
Yomiti: 10,000
Gangoy
Mann
Gangoy: 15,000
Fom
TOTAL BENEFICIARIES: 350,000

21. Exercise: Distribution Set-up
In your groups, with the dimensions and numbers provided, create a site layout and list of materials/resources required
15 minutes to layout
10 minutes to present/discuss
DO NOT PRINT IN WORKBOOK

22. Lesson Recap 1 2 3 Questions: What are the distribution system types?
What are the considerations for the distribution plannings and for the possible setups? 3
Who are the actors involved in the distribution cycle?

23. Questions
WFP Logistics, We Deliver