1. DCPS Line of Accounting Overview Integrity - Service - Innovation DFAS Columbus Accounting Systems Jake Yost Jake.P.Yost.Civ@mail.mil Jake.P.Yost.Civ@mail.mil Published:5/11/2016

2. Outline  The Importance of the LOA  DCPS Accounting Record  Impact of Bad LOAs  Formal Reporting  Corrective Actions  Contacts

3. The Importance of the LOA  Used for Appropriation/Funding Controls  Auditability  Air Force Civ Pay Metric in Development  Transitioning Civ Pay into DEAMS  DFAS Manual Correction until fixed

4. Accounting Record – Overview  Employee Record

5.  Date End Must be the last day of the current FY (09 30 16) If not, the system attempt to pull data from the higher level record Employee Level Accounting Classification (starts here) Organizational Level Accounting Classification Employing Activity Level Accounting Classification Auto-Updates based on Personnel Actions Accounting Record – Fields

6.  ASN/OBAN/BCN/HRS 2 character in the Positions 1 through 2  PEC/AMT 6 characters in Positions 1 through 6 Accounting Record – Fields

7.  MFP/BPAC/PROJ CD/SABOC Accounting Record – Fields Data ElementLengthPositionsExample MFP21-201____ BPAC61-66206WA Project3 or 43 char: 2-4 4 char: 1-4 _101__ 5791__ Sub-Project25-6_10117 FMS-Case32-4_FMS__ Country25-6_FMSCC

8. Impact of Bad LOAs  DFAS Manual Correction DFAS researches and contacts the bases to determine the appropriate LOA elements 2 Main actions: The transaction manually posted The Base is prompted to correct the LOA within DCPS This is REPEATED each cycle until the DCPS record is corrected Examples of the data provided to the CSR by the DFAS Sites

9. Formal Reporting  AF-Wide LOA Error Report Uses GAFS-BQ and DEAMS logic to flag LOAs for review Still under development Laying the foundation for an AF Senior Leadership metric Focus is trend analysis at both the MAJCOM and Base level

10. Formal Reporting – Sample Data 11/18/2016 Integrity - Service - Innovation 10

11. Formal Reporting – Sample Trend Analysis 11/18/2016 Integrity - Service - Innovation 11

12. Formal Reporting – Sample Trend Analysis Integrity - Innovation - Service 12

13. AF Corrective Action  Joint Effort between CSRs and Budget Analyst Responsible for inputting corrections in DCPS directly or via drafting Remedy ticket Responsible for researching/determining LOA requirements Linking to LOAs to SSN using CRIS (if required)  After being told about an Error Confirm that DCPS matches the latest AF 3821 Catches input errors or unprocessed forms Determine the validity of the data element FMDD (https://fmdd.affsc.af.mil/data-elements/index.jsp)https://fmdd.affsc.af.mil/data-elements/index.jsp Catches expired or incorrect data on the AF 3821 Take Corrective Action Updated AF 3821 Remedy Ticket

14. DFAS Civilian Pay Contacts  DFAS Columbus Groupbox: dfas.dscc.jai.mbx.civilian-payroll@mail.mildfas.dscc.jai.mbx.civilian-payroll@mail.mil Leads: Joe Molloy (albert.j.molloy.civ@mail.mil)albert.j.molloy.civ@mail.mil  DFAS Limestone Groupbox: dfas.limestone-me.jaq.mbx.dfas-li-civpay@mail.mildfas.limestone-me.jaq.mbx.dfas-li-civpay@mail.mil Leads: Shannon Espling (shannon.j.espling.civ@mail.mil)shannon.j.espling.civ@mail.mil