1. Health Compliance An Overview for Students, Faculty and Staff

2. It’s All About Student Placements Clinical Rotations/Fieldwork/Internship, etc. All health-related academic programs at GVSU require student placements to meet graduation requirements.

3. Who Decides Which Health Compliance Requirements Students Must Have? Accreditation Bodies CDC Recommendations Michigan Public Health Code Hospitals/Healthcare Systems Individual Placement Sites

4. GVSU’S Health Compliance Team Works Behind the Scenes… Here’s a glimpse of what we do for students, faculty and staff… Health Compliance records are being reviewed/audited Affiliation Agreements are being established Student placement sites are being secured All this happens so each health-related GVSU student can complete their requirements for graduation

5. How it all ties together… GVSU students apply and are accepted into their selected health- related academic program.

6. How it all ties together… In order to meet graduation requirements, GVSU students must complete the number of hours of clinical/fieldwork/internship required by accreditation bodies for higher education.

7. How it all ties together… GVSU Clinical/Fieldwork/Internship Coordinators, in conjunction with the Office of the Vice Provost for Health staff, actively work to secure or assist students in finding their placement sites.

8. How it all ties together… Students submit their individual health compliance requirements per instructions listed in Blackboard. Each health compliance requirement is reviewed by the Health Compliance Team in the Office of the Vice Provost for Health. Additionally, on-going audits are conducted to ensure that students remain compliant, as placement sites have the right to audit student’s health compliance at any time.

9. How it all ties together… GVSU Clinical/Fieldwork/Internship Coordinators in individual health-related academic programs contact GVSU’s Health Compliance Team (in the Office of the Vice Provost for Health) to request an Affiliation Agreement (contract). The process of establishing an Affiliation Agreement can take anywhere from a few weeks to several months. An Affiliation Agreement MUST be established BEFORE a student can be placed at the site for their experiential learning experience. Therefore, it is best to plan ahead!

10. 45,000 pieces of information! At any given time, approximately 3,000 students are actively being tracked in GVSU’s health compliance system. Approximately 15 pieces of information is tracked per student Immunization/vaccination dates HIPAA, FERPA, TB & Infection Control, etc. Annual influenza vaccinations, TB testing, CPR certifications, etc. The math… ~3,000 students x ~15 pieces of information = 45,000 pieces of information!

11. We need YOUR help… Student placement sites can be challenging to secure. Because there is competition between Universities for student placement sites, it is essential that all GVSU students meet all of their health compliance requirements and remain compliant throughout the time in their health-related academic program. It is essential, and contractually negotiated with placement sites, that all students remain health compliant. If you become non-compliant, you will jeopardize future student placements.

12. What can YOU do to help? Allow AMPLE time to complete your health compliance requirements BEFORE the deadline. Call the Health Compliance Officer if you have questions. Take professional responsibility for YOURSELF; health compliance will become a requirement that YOU will be accountable for during YOUR career; start now!

13. What can YOU do to help? Accreditation bodies have the right to conduct audits on student’s health compliance and if a student is found non-compliant could result in losing an entire site/hospital system for clinical placements. Always remember that YOU are representing GVSU and GVSU’s health-related academic programs when YOU are at your placement site. Be a positive reflection of your professional education and training.

14. It’s Important to Check Back… After you submit your health compliance requirements into Blackboard, check back to make sure that all of your items were reviewed and see if there is anything you need to follow-up on. Many times students think that just because they have submitted their health compliance requirements they are all set; however, you should not assume that everything is okay. If you don’t check back, you may not realize that you were sent emails and notes were entered into your Blackboard Health Compliance Account that require your follow-up. Check back intermittently, but especially before going to a new clinical rotation/fieldwork/internship site. In Blackboard’s “Your Grade Center,” look under the “Feedback to User” area.

15. Student Health Compliance Costs RequirementApproximate Cost Physical Examination$50 Titers$40 Influenza Vaccination$25 Hepatitis B Series$135 Criminal Background Check$38 Drug Screen$35 Fingerprinting$63 CPR$50-$55 Tetanus, Diphtheria, Pertussis$50 TB Skin Test$12 Meningococcal Vaccination$120-$130

16. Special Considerations…CPR Most health-related academic programs at GVSU require American Heart Association CPR training/certification; however, some require American Red Cross CPR training/certification. Be sure to ask your clinical/fieldwork/internship coordinator which is required for your academic program.

17. Special Considerations…Criminal Background Check Criminal background checks are completed through a third party vendor, CastleBranch. Background checks include the following databases: seven year state of residency, Social Security Verification, Statewide and Nationwide Criminal Records, National Sexual Offender Index, National Healthcare Fraud and Abuse (OIG), USA Nationwide Patriot and Motor Vehicle Records. The discovery of a criminal record will not necessarily result in the revocation of an acceptance offer or expulsion from a program of study. Convicted offenses that are subject to the rules of the State Mandatory Exclusion Regulations may result in the loss of training opportunities at affiliated facilities. As experiential education may be a required component of the curriculum, the loss of training opportunities may affect a student’s ability to meet requirements for graduation. Convicted offenses may also result in an individual’s inability to sit for professional licensure exams. Individuals have the right to review the criminal background check report for accuracy by contacting the judicial institution or background check vendor.

18. Special Considerations…Fingerprinting Fingerprinting is done through a third party vendor, LiveScan Fingerprint reports only capture criminal activity where a fingerprint was required Fingerprints obtained for clinical privileges are not kept on file at the local, state or federal level; students must be re-fingerprinted for State licensure Fingerprinting is required by Michigan law for placements in psychiatric, school-based or long-term care facilities Michigan State law prohibits Grand Valley State University from sharing the raw data of fingerprint results

19. Special Considerations…Urine Drug Screen Drug Screens are obtained through a third party, CastleBranch. Drugs screened for include: Amphetamines, Opiates, Phencyclidine, Cocaine, Marijuana, Barbiturates, Methadone, Benzodiazepines, Propoxyphene and Methaqualone. Prescription drugs may cause a positive drug screen result. At time of drug screen, individuals are asked to report prescription drug use. All non-negative drug screen results are reviewed and verified by a Quest Diagnostic Labs Medical Review Officer (MRO). For non-negative results declared by the MRO, associates at their own expense, will be given the opportunity to repeat the drug screen within one week for confirmation. Failure to pass a ten panel drug screen will result in the inability to participate in experiential education.

20. Important Tip… Keep copies of all of YOUR health compliance documents: Immunizations Annual flu vaccinations Annual TB testing CPR certification You will need your health compliance documents when you apply for a job…save time…and start collecting them now. You’ll thank yourself later!

21. Frequently Asked Questions… Student (speaking to GVSU Health Compliance Officer or GVSU Family Health Center Nurse and stating): “I have to have my health compliance requirements submitted and reviewed TODAY.” How long have you known about these health compliance requirements? Depending on the health-related academic program and the number/type of requirements needed, students are given anywhere from 3 weeks to up to 1 year to complete their various health compliance requirements. Health compliance requirement deadlines apply to YOU. Allow ample time to complete ALL of your required health compliance requirements BEFORE the deadline, allowing time for titers to be drawn (if needed), test results to be delivered, etc. Do not procrastinate or YOU are jeopardizing YOUR clinical/fieldwork/internship placement.

22. Frequently Asked Questions… Student: “Do I have until 11:59 PM on Friday night (or whatever due date) to submit all of my health compliance requirements?” Technically, yes. However, it usually is this same student who then calls the Health Compliance Officer and asks… Can you please check my health compliance requirements? I’m starting my clinical rotations next week and my Blackboard account has not been reviewed yet. Remember…if everyone in your cohort turns in their health compliance requirements at the same time, say 100 students times 15 items each…that’s 1,500 items that need to be visually inspected and reviewed. It takes time. Also, numerous other academic programs are submitting their items too. So, if you want your items to be reviewed earlier…submit them earlier. Please be patient.

23. Frequently Asked Questions… Student: “My employer forgot to remind me to renew my CPR. I fell out of compliance, do I have to take a refresher course?” Remember as a burgeoning healthcare professional, YOU are responsible for YOUR health compliancy. If you fall into non-compliancy, and you get audited while at a clinical site, it may result in GVSU losing the entire site for future student placements. GVSU is contractually bound to have all students meet and maintain health compliancy.

24. Frequently Asked Questions… Student: “I got my flu shot, but they didn’t give me any documentation. Can I just tell you what date I received the shot on?” No. Unfortunately, GVSU health compliance must have documented proof of your flu shot from the healthcare provider/facility where you received it. Ask your healthcare provider/facility if they can supply you with documentation.

25. Frequently Asked Questions… Student: “I only have two weeks remaining at my clinical/internship, do I still have to get my flu shot? I know exceptions can be made.” GVSU is contractually bound to ensure that ALL students meet ALL health compliance requirements as stipulated by the site/facility where they are being trained. It does not matter if you are in the facility for one hour or an entire semester. GVSU Faculty must pull students from their placements if they become non-compliant.

26. Frequently Asked Questions… Student: “My results are going to be late…is that okay?” No. GVSU students are given ample time to complete and submit their health compliance requirements to Blackboard. It is YOUR responsibility to have everything in on time. Build buffer time into the known deadline to obtain tests, gather documentation, etc. Do not procrastinate. GVSU Clinical/Fieldwork/Internship Coordinators do not allow students who have not met health compliance requirements to be placed at facilities for experiential learning. If you are already at a site and fall into non-compliancy, you will be pulled from your experiential learning site.

27. Frequently Asked Questions… Student: “Here’s a photo of me with chicken pox that my parents took when I was a baby. Can this serve as documentation?” No. Per GVSU’s Health Compliance Policy, students must have documentation of two Varicella vaccinations OR titer results indicating immunity OR confirmed disease by a medical provider.

28. Visit the Health Compliance Website www.gvsu.edu/healthcompliance Health Compliance Officer Phone: 616-331-5867

29. Photo & Image Attribution Slide 2 (It’s All About Student Placements): The Leaf Chronical- http://www.theleafchronicle.com/story/life/wellness/2015/05/12/therapy- offers-calm-safe-place-talk-problems/27187193/http://www.theleafchronicle.com/story/life/wellness/2015/05/12/therapy- offers-calm-safe-place-talk-problems/27187193/ Central College- https://www.central.edu/athletics/athletictraining/https://www.central.edu/athletics/athletictraining/ T.G. Developers- http://tgdevelopers.com/tg-aspire/http://tgdevelopers.com/tg-aspire/ Slide 3 (Who Decides Which Health Compliance Requirements Students Must Have?): http://www.atlantaworkerscompblog.com/2014/06/articles/80-plus-employees-potentially- exposed-to-anthrax-at-cdc/ Wikimedia Commons- https://commons.wikimedia.org/wiki/File:Pictograms-nps-hospital-2.svghttps://commons.wikimedia.org/wiki/File:Pictograms-nps-hospital-2.svg Wikimedia Commons- https://commons.wikimedia.org/wiki/File:Regional_accreditation_map.svghttps://commons.wikimedia.org/wiki/File:Regional_accreditation_map.svg Full Wiki- http://www.thefullwiki.org/North_Central_Association_of_Colleges_and_Schoolshttp://www.thefullwiki.org/North_Central_Association_of_Colleges_and_Schools Michigan- http://www.michigan.gov/images/lara/laraRDBanner1_471715_7.pnghttp://www.michigan.gov/images/lara/laraRDBanner1_471715_7.png Behavioral Healthcare- http://www.behavioral.net/video/why-providers-patients-and-families- prefer-joint-commission-accreditationhttp://www.behavioral.net/video/why-providers-patients-and-families- prefer-joint-commission-accreditation Slide 4 (GVSU’s Health Compliance Team Works Behind the Scenes…): Pixabay- https://pixabay.com/en/film-maker-director-294496/https://pixabay.com/en/film-maker-director-294496/

30. Photo & Image Attribution Slide 5 (How it all ties together…): Third Culture- http://www.thirdculture.cc/musings/diaries-of-a-tck-choosing-college/http://www.thirdculture.cc/musings/diaries-of-a-tck-choosing-college/ Slide 6 (How it all ties together…): Authentic Testing Corporation- http://17024compliance.com/http://17024compliance.com/ Slide 7 (How it all ties together…): Pixabay- https://pixabay.com/en/studying-group-study-young-college-703002/https://pixabay.com/en/studying-group-study-young-college-703002/ Slide 8 (How it all ties together…): Make Use of - http://www.makeuseof.com/tag/10-excel-templates-track-health-fitness/http://www.makeuseof.com/tag/10-excel-templates-track-health-fitness/ Slide 9 (How it all ties together…): Legal Salah- http://www.legalsalah.com/article_details.php?aid=32http://www.legalsalah.com/article_details.php?aid=32 Slide 10 (45,000 pieces of information!): Roenne’s School- http://roennesschool.com/?page_id=25http://roennesschool.com/?page_id=25 Slide 11 (We need YOUR help…): Pixabay- https://pixabay.com/en/usa-uncle-sam-i-want-you-army-49909/https://pixabay.com/en/usa-uncle-sam-i-want-you-army-49909/

31. Photo & Image Attribution Slide 12 (What can YOU do to help?): Welcome to Robert E Walker- http://robertewalker.com/2015/12/http://robertewalker.com/2015/12/ Slide 13 (What can YOU do to help?): Uratex Foam- http://www.uratex.com.ph/industrial-institutional/author/mike/page/3/http://www.uratex.com.ph/industrial-institutional/author/mike/page/3/ Slide 14 (It’s Important to Check Back…): Calument College of St. Joseph- http://www.ccsj.edu/blackboard/Index.phphttp://www.ccsj.edu/blackboard/Index.php Slide 16 (Special Considerations…CPR): Southeastern Medical Academy- http://semedicalacademy.com/main/?page_id=5473http://semedicalacademy.com/main/?page_id=5473 Wikimedia Commons- https://commons.wikimedia.org/wiki/File:American_Red_Cross_Logo.svghttps://commons.wikimedia.org/wiki/File:American_Red_Cross_Logo.svg Slide 17 (Special Considerations…Criminal Background Check): Chron- http://work.chron.com/college-recruiting-law-enforcement-jobs-27991.htmlhttp://work.chron.com/college-recruiting-law-enforcement-jobs-27991.html Slide 18 (Special Considerations…Fingerprinting): Wikimedia Commons- https://commons.wikimedia.org/wiki/File:Fingerprint_picture.svghttps://commons.wikimedia.org/wiki/File:Fingerprint_picture.svg The Next Web- http://thenextweb.com/apple/2013/09/10/apples-iphone-5s-touch-id- fingerprint-scanning-feature-will-kick-off-a-biometric-adoption-race/#grefhttp://thenextweb.com/apple/2013/09/10/apples-iphone-5s-touch-id- fingerprint-scanning-feature-will-kick-off-a-biometric-adoption-race/#gref

32. Photo & Image Attribution Slide 19 (Special Considerations…Urine Drug Screen): Alder Health Services- http://www.alderhealth.org/hivstd-testing-is-back/http://www.alderhealth.org/hivstd-testing-is-back/ Slide 20 (Important Tip…): Office Super Savers- http://www.officesupersavers.com/viewItemsAct.asp?classlabel=JACA&manufactlabel=170029 0&sku=SMD64059&gb=1&utm_source=googlebase&utm_medium=comparsionshopping&gclid =CJmpuMfFmM0CFQ8vaQodMqMA-Q http://www.officesupersavers.com/viewItemsAct.asp?classlabel=JACA&manufactlabel=170029 0&sku=SMD64059&gb=1&utm_source=googlebase&utm_medium=comparsionshopping&gclid =CJmpuMfFmM0CFQ8vaQodMqMA-Q Slide 21 (Frequently Asked Questions): NEJM Knowledge- http://knowledgeplus.nejm.org/how-to-meet-abims-december-31-deadline- for-your-moc-points/http://knowledgeplus.nejm.org/how-to-meet-abims-december-31-deadline- for-your-moc-points/ Slide 22 (Frequently Asked Questions): Pixabay- https://pixabay.com/en/hour-earth-bell-america-canada-990283/https://pixabay.com/en/hour-earth-bell-america-canada-990283/ Slide 23 (Frequently Asked Questions): Stanford Park Nannies- http://spnannies.com/events/http://spnannies.com/events/ Slide 24 (Frequently Asked Questions): Car Stickers -https://www.carstickers.com/proddetail.php?prod=11010https://www.carstickers.com/proddetail.php?prod=11010

33. Photo & Image Attribution Slide 25 (Frequently Asked Questions): US Department of Veterans Affaires- http://www.stcloud.va.gov/features/St_Cloud_VA_Offers_Flu_Vaccinations_2014.asp http://www.stcloud.va.gov/features/St_Cloud_VA_Offers_Flu_Vaccinations_2014.asp Slide 26 (Frequently Asked Questions): Flickr- https://www.flickr.com/photos/alancleaver/4293345629https://www.flickr.com/photos/alancleaver/4293345629 Slide 27 (Frequently Asked Questions): Wikipedia- https://en.m.wikipedia.org/wiki/List_of_cutaneous_conditions#/media/File%3AWaterpokken.JP G https://en.m.wikipedia.org/wiki/List_of_cutaneous_conditions#/media/File%3AWaterpokken.JP G