1. PowerPoint Preparation Tool By Turpin Communication © 2006-2009 Turpin Communication, Inc.

2. 2 Save This File Before you continue, please follow the directions in the call-out box. Save this file using the SAVE AS function. Use your first name as the new file name.

3. Intro slide 1 of 4: Title My Name, Date Title your presentation on this slide. Include your name and the date.

4. 4 Intro Slide 2 of 4: Current Situation The Current Situation is at the bottom of page 2 on the Worksheet (Step 2).

5. 5 Intro Slide 3 of 4: Statement of Purpose & Agenda Statement of Purpose: Agenda: 1. 2. 3. Refer to the Worksheet (Step 1), boil the Statement of Purpose down to a few words and include it here. Remember to be as specific and persuasive as possible. For your Agenda, refer to the Worksheet (Step 3).

6. 6 Intro Slide 4 of 4: Benefits to Audience 1. When your audience does what you want them to do (i.e. when they take your recommendation or understand what they need to understand), what will they gain? List these benefits on this slide. NOTE: Be sure they are benefits for your audience, not you.

7. 7 Body Slide 1 (Agenda Point 1) The slides in the body should follow the same order you laid out on your Agenda slide. Add supporting data on the main section of this slide. Use your first Agenda Point to title this slide. At this point, the titles of your body slides should match your agenda points. We’ll go back and make final adjustments to your titles later.

8. 8 Body Slide 2 (Agenda Point 2) Title this slide with your 2nd Agenda Point. Add supporting data on the main section of this slide.

9. 9 Body Slide 3 (Agenda Point 3) Title this slide with your 3rd Agenda Point. Add supporting data on the main section of this slide.

10. 10 Body Slide 4 (Agenda Point 4) Add more Body Slides if needed. Title this slide with your 4th Agenda Point. Add supporting data on the main section of this slide.

11. 11 Conclusion Summary: Action Steps: Summary: Restate the purpose of the presentation. If it seems appropriate, include a summary of the current situation or benefits as well. Action Step: Let your audience know what you expect of them. Use action verbs if possible.