1. U.S. Department of Housing and Urban Development1 U.S. Department of Housing and Urban Development -- Office of Housing Voucher Programs Housing Choice Voucher Program FY 2006 Appropriations Implementation Presented by:

2. U.S. Department of Housing and Urban Development2 Housing Choice Voucher Program FY 2006 Appropriations Implementation Public Law 109-115, November 30,2005 Notice PIH 2006-05, January 13, 2006

3. U.S. Department of Housing and Urban Development3 Appropriated Renewal Funding 2005 2006 HAP Renewal Funding13,462,989,000 14,089,755,725 Less Set-Aside for Baseline Adjustments *45,000,000 Less Congressionally- Mandated Cut 107,047,242 140,447,557 Net Appropriation for Renewals, exluding Set-Aside13,355,941,758 13,904,308,168 * Also subject to Congressional cut

4. U.S. Department of Housing and Urban Development4 Appropriated Renewal Funding CY 2006 net amount available for renewals, plus the set-aside, represents a gross increase of $592,916,410, and 4.439%, over the FY 2005 amount.

5. U.S. Department of Housing and Urban Development5 Renewal Funding Calculations – 2006 Act “…the Secretary for the calendar year 2006 funding cycle shall provide renewal funding for each public housing agency based on each public housing agency’s 2005 annual budget for renewal funding as calculated by HUD, prior to pro-rations, and by applying the 2006 Annual Adjustment Factor as established by the Secretary, and by making any necessary adjustments for the costs associated with the first-time renewal of tenant protection or HOPE VI vouchers or vouchers that were not in use

6. U.S. Department of Housing and Urban Development6 during the 12-month period in order to meet a commitment pursuant to section 8(o)(13) of the Act…The Secretary shall, to the extent necessary to stay within the amount provided under this paragraph, pro- rate each public housing agency’s allocation otherwise established.” Renewal Funding Calculations – 2006 Act

7. U.S. Department of Housing and Urban Development7 CY 2005 Baseline (per January 21, 2005 notifications) Adjustments: (1) Approved 2005 Funding Adjustments, due to funding errors identified in the quality assurance process following the notifications (2) Funds for vouchers initially awarded in CY 2004 and renewed for a portion of CY 2005 in the 2005 baseline, ot bring baseline to 12 months for Renewal Funding Calculations – 2006 Act

8. U.S. Department of Housing and Urban Development8 (3) Funds for vouchers initially awarded in CY 2005, to provide funding to 12/31/2006 (4) Baseline cost adjustments for transfers in or out of PHA inventory during CY 2005 (5) Funds for the additional costs of enhanced vouchers, based on PIC data, above funding otherwise provided in the baseline (6) Funds for additional costs of first-time renewal of HOPE VI vouchers, based on PIC data, above funding otherwise provided in the baseline Renewal Funding Calculations – 2006 Act

9. U.S. Department of Housing and Urban Development9 All the above adjustments were made to the 2005 baseline, and then the 2006 AAF was applied to establish the 2006 baseline. Total baseline amounts for all PHAs were totaled and compared to the available appropriation to determine the pro-ration factor Pro-ration factor was applied to each PHA’s CY 2006 baseline to determine the projected funding amount. Renewal Funding Calculations – 2006 Act

10. U.S. Department of Housing and Urban Development10 Renewal Funding Calculations – 2006 Act

11. U.S. Department of Housing and Urban Development11 Renewal Funding Calculations - Example Partial Year Funding for 2004 New Vouchers: PHA received new increment with term of 8/1/2004 to 7/31/2005, for 93 units, due to 2004 approved PH demolition under Section 18. When 2005 base was calculated, renewal funds were provided for the term of 8/1/2005 to 12/31/2005; that amount carried forward in the 2005 base to 2006. Calculations required to increase base for renewing the months of the initial term that were in CY 2005: 1/1/2005 to 7/31/2005 (these are not already in 2005 base)

12. U.S. Department of Housing and Urban Development12 Renewal Funding Calculations - Example Calculations: 2005 Funded PUC x total units x months to fund = $384.00 x 93 units x 7 months = $ 254,984 $254,984 is added to the base

13. U.S. Department of Housing and Urban Development13 Renewal Funding Calculations - Example Partial Year Funding for 2005 New Vouchers: PHA received new increment with term of 4/1/05 to 3/31/06, for 64 units under Multifamily Tenant Protection PHA is funded for these units through 3/31/06 Calculations are required to increase the base to provide renewal funding for the months in CY 2006 beyond 3/31/06

14. U.S. Department of Housing and Urban Development14 Renewal Funding Calculations - Example Calculations: 2005 Funded PUC x total units x months to fund = $384.00 x 64 units x 9 months = $221,184 $228,073 is added to the base Note: Public Housing Relocation and Replacement Vouchers are generally funded to December 31 of the initial year

15. U.S. Department of Housing and Urban Development15 Renewal Funding Calculations - Example Funding for 2005 Transfers: PHA received 10 units via transfer from a divesting PHA on 7/1/2005 Calculations are required to increase the base to provide renewal funding for 12 months in 2006 Calculations: 2005 Funded PUC of Divesting HA x total units x 12 months = $396.89 x 10 units x 12 months = $47,627 $47,627 is added to the base of the receiving PHA and deducted from the base of the divesting PHA

16. U.S. Department of Housing and Urban Development16 Renewal Funding Calculations - Example Funding for Enhanced Vouchers (EV): PHA received Tenant Protection vouchers and has reported 15 EVs in the current PIC database Calculations are required to increase the base to provide sufficient renewal funding for the 15 reported Enhanced Vouchers Calculations: Average reported cost in PIC for Enhanced Vouchers Less: PHA’s 2005 Funded PUC Times: Enhanced Vouchers x 12 months in CY 2006

17. U.S. Department of Housing and Urban Development17 Renewal Funding Calculations - Example Funding for Enhanced Vouchers: PHAs average reported cost in PIC for 15 Enhanced Vouchers: $442.73 PHA’s CY 2005 Funded PUC:$429.08 Difference$ 13.65 $13.65 x 15 Enhanced Vouchers x 12 months = $2,457 $2,457 is added to the base

18. U.S. Department of Housing and Urban Development18 Renewal Funding Calculations - Example Funding for Enhanced Vouchers: If PHA has reported more Enhanced Vouchers in PIC than Tenant Protection Vouchers it has received, calculations are limited to the total TP Vouchers If PHA base was increased in CY 2005 for Enhanced Voucher cost, any additional increase in CY 2006 is limited to the total increase in the EV costs

19. U.S. Department of Housing and Urban Development19 Renewal Funding Calculations - Example Funding for 1 st Time Renewal – HOPE VI Vouchers: PHA received an award of Hope VI Vouchers, for the term of 1/1/2005 to 12/31/2005, for 3 vouchers. Calculations are required to increase the base for the additional costs associated with the first time renewal of these vouchers in CY 2006 Calculations: Reported average cost in PIC for HOPE VI vouchers Less:PHA’s Funded CY 2005 PUC Times: HOPE VI vouchers in PIC x renewal months in CY 2006

20. U.S. Department of Housing and Urban Development20 Renewal Funding Calculations - Example Funding for 1 st Time Renewal – HOPE VI Vouchers: PHAs average reported cost in PIC for 3 HOPE VI Vouchers:$703.17 PHA’s CY 2005 Funded PUC:$520.67 Difference$182.50 $13.65 x 3 Hope VI Vouchers x 12 months = $6,570 $6,570 is added to the base

21. U.S. Department of Housing and Urban Development21 Renewal Funding Calculations – Process Projected Funding Letter has been issued to each PHA with an active voucher program Attachment A details the calculation of the PHA’s projected HAP funding for 2006 PHAs are asked to respond on two items if they appear incorrect No other response is needed or requested – do not respond if there are no problems

22. U.S. Department of Housing and Urban Development22 Renewal Funding Calculations – Process PHA response to the projected funding letter must be sent by overnight delivery and received at the designated address by Tuesday, January 31 do not use regular mail do not send your response to HUD HQ or the field or the FMC HUD will review all responses and make any corrections to the data, as identified by PHAs and by HUD HUD will finalize CY 2006 funding calculations, issue final letters to all PHAs, and establish disbursements

23. U.S. Department of Housing and Urban Development23 Renewal Funding Calculations – Process PHAs are asked to request an adjustment on these two items if they are incorrect (1) Funding Increment / unit changes from 2005 --Determine if the new increments and transferred vouchers are correct. --If any are missing, provide documentation --If any increments shown were not received, provide that comment

24. U.S. Department of Housing and Urban Development24 Renewal Funding Calculations – Process (2) Fair Market Rent Area used to establish 2006 Annual Adjustment Factor -- Respond if the newly assigned FMR area is not consistent with PHA jurisdiction Note: FMR areas were revised for 2006; some have been combined and some eliminated; a change in FMR area is not necessarily an error

25. U.S. Department of Housing and Urban Development25 Renewal Funding Calculations – Process Requests for adjustments of the following items will not be considered: (1) VMS or year-end data used to establish the 2005 Baseline (2) PIC data used to calculate enhanced voucher or additional HOPE VI voucher funding (3) Annual Adjustment Factor established for a Fair Market Rent area

26. U.S. Department of Housing and Urban Development26 Appropriated Admin Fee Funding 20052006 Administrative Fee Funding1,210,107,000 1,250,000,000 Less Set-Aside for Special Fees 25,000,000 10,000,000 Less Congressionally-Mandated Cut 9,814,992 12,400,000 Net Appropriation for Renewal Fees 1,175,292,008 1,227,600,000 FY 2006 net available for renewal fees represents an increase of $52,307,992, and 4.45%, over FY 2005.

27. U.S. Department of Housing and Urban Development27 Admin Fee Funding Calculations- 2006 Act “…$1,240,000,000 of the amount provided in this paragraph shall be allocated for the calendar year 2006 funding cycle on a pro-rata basis to public housing agencies based on the amount public housing agencies were eligible to receive in calendar year 2005.”

28. U.S. Department of Housing and Urban Development28 Admin Fee Funding Calculations- 2006 Act CY 2005 Baseline (per January 21, 2005 notifications) Adjustments: (1)Approved 2005 Funding Adjustments, due to funding errors identified in the quality assurance process following the January 21, 2005 notifications (2)Fees required for vouchers initially awarded in CY 2004 and renewed for a portion of CY 2005 in the 2005 baseline, to bring baseline to12 months for 2006

29. U.S. Department of Housing and Urban Development29 Admin Fee Funding Calculations- 2006 Act (3) Fees required for vouchers initially awarded in CY 2005, to provide funding to 12/31/2006 (4) Fee adjustments for transfers in or out of PHA inventory during CY 2005 All the above adjustments were made to the 2005 baseline to establish the 2006 baseline

30. U.S. Department of Housing and Urban Development30 Admin Fee Funding Calculations- 2006 Act Total baseline amounts for all PHAs were totaled and compared to available appropriation to determine the pro- ration factor. Pro-ration factor was applied to each PHA’s 2006 baseline to determine the funding amount

31. U.S. Department of Housing and Urban Development31 Admin Fee Funding Calculations- 2006 Act 2005 Baseline3,450,000 Approved Adjustment 2,400 Partial Year Fees for 2004 New Vouchers 28,156 Partial Year Fees for 2005 New Vouchers 24,912 Fees for Transfers 4,687 2006 Baseline 3,510,155 Pro-ration Factor 1.00797 2006 Funding Amount 3,538,130

32. U.S. Department of Housing and Urban Development32 Admin Fee Funding Calculations- Example Partial Year Fees for 2004 New Vouchers PHA received new increment with term of 8/1/2004 to 7/31/2005, for 93 units. When 2005 base was calculated, renewal fees were provided for the term of 8/1/3005 to 12/31/2005; that amount carried forward in the 2005 base to 2006.

33. U.S. Department of Housing and Urban Development33 Admin Fee Funding Calculations- Example Calculations required to increase fee base for renewing the months of the initial term that were in CY 2005: 1/1/2005 to 7/31/2005 (these are not already in 2005 base) Calculations: per unit fee rate x total units x months to fund = $43.25 x 93 units x 7 months = $28,156 $28,156 is added to the base

34. U.S. Department of Housing and Urban Development34 Admin Fee Funding Calculations- Example Partial Year Fees for 2005 New Vouchers: PHA received new increment with term of 4/1/05 to 3/31/06, for 64 units PHA is funded for fees for these units through 3/31/06 Calculations are required to increase the fee base to provide renewal fees for the months in CY 2006 beyond 3/31/06

35. U.S. Department of Housing and Urban Development35 Admin Fee Funding Calculations- Example Calculations: Per unit fee rate x total units x months to fund = $43.25 x 64 units x 9 months = $24,912 $24,912 is added to the base

36. U.S. Department of Housing and Urban Development36 Admin Fee Funding Calculations- Example PHA received 10 units via transfer from a divesting PHA on 7/1/2005 Calculations are required to increase the fee base to provide renewal fees for 12 months in 2006 Calculations: 2005 Fee Rate of Divesting HA x total units x 12 months = $39.06 x 10 units x 12 months = $4,687 $46.87 is added to the fee base of the receiving PHA and deducted from the fee base of the divesting PHA

37. U.S. Department of Housing and Urban Development37 Admin Fee Funding Calculations- Process Projected Funding Letter issued to each PHA with active voucher programs Attachment details the calculation of the PHA’s projected administrative fee funding for 2006 No response is needed or requested – if problems with new increments or transfers are reported using Attachment A, fee calculations will be corrected and properly reflected in the PHA’s final funding letter

38. U.S. Department of Housing and Urban Development38 Administrative Fee Set-Aside The 2006 Appropriations Act provides for an admin fee set-aside. “…up to $10,000,000 (of the $1.25 billion fee appropriation) shall be available to the Secretary to allocate to public housing agencies that need additional funds to administer their Section 8 programs.” HUD has determined to apply these funds as follows: $2,000,000Homeownership Fees $8,000,000Tenant Protection Admin Fees

39. U.S. Department of Housing and Urban Development39 Administrative Fee Set-Aside Homeownership Fees: --$1,000 fee for each homeownership closing during CY 2006 as reported in PIC --Applies to families participating in the homeownership voucher program,Section 8 Family Self-Sufficiency Program, or the Moving to Work Program --The one-time fee of $5,000 to a PHA for implementing a homeownershipprogram will not be funded in CY 2006

40. U.S. Department of Housing and Urban Development40 Administrative Fee Set-Aside Tenant Protection Fees: --Administrative fees will be provided only for occupied units in the affected project at the time of PHA application for voucher funding --One-time special fee will be $100 per voucher --Administrative and special fees will be provided until the funding is depleted The $10,000,000 set-aside is subject to the Congressionally-mandated 1 percent reduction

41. U.S. Department of Housing and Urban Development41 Set-Aside for Baseline Adjustments The 2006 Appropriations Act provides for a set-aside from the renewal account : “…up to $45,000,000 shall be available only: (1) to adjust the allocations for public housing agencies, after application for an adjustment by a public housing agency and verification by HUD, whose allocations under this heading for contract renewals for the calendar year 2005 funding cycle were based on verified VMS leasing and cost data averaged for the months of May, June and July of 2004 and solely because of temporarily low leasing levels during such 3-month period did not accurately reflect leasing levels

42. U.S. Department of Housing and Urban Development42 Set-Aside for Baseline Adjustments and costs for the 2004 fiscal year of the agencies; and (2(for adjustments for public housing agencies that experienced a significant increase, as determined by the Secretary, in renewal costs resulting from unforeseen circumstances or from the portability under section 8(r) of the United States Housing Act of 1937 of tenant based rental assistance.”

43. U.S. Department of Housing and Urban Development43 Set-Aside for Baseline Adjustments The $45,000,000 set-aside is subject to the Congressionally-mandated 1 percent r eduction PHAs will be considered for these funds based only on requests received by HUD no later than Tuesday, January 31, 2006, per the instructions of Notice PIH 2006-05. HUD will process all requests under the first proviso first; once eligible requests are funded, HUD will process requests under the second proviso

44. U.S. Department of Housing and Urban Development44 Set-Aside for Baseline Adjustments Proviso 1: Temporarily low leasing levels in the May to July 2004 base period: HUD will compare each HA’s validated VMS data for May to July 2004 to the HA’s FY 2004 leasing data to determine if leasing for the May to July 2004 period was lower than the average for HA FY 2004 If the May to July 2004 leasing was lower than the FY 2004 average leasing, the HA’s baseline will be increased for the additional units and the additional funds will be provided from the set-aside.

45. U.S. Department of Housing and Urban Development45 Set-Aside for Baseline Adjustments HUD will not accept revisions to the May to July 2004 baseline VMS data nor to the HA FY 2004 settlement data for purposes of processing a request under this proviso. If eligible HA requests exceed the funds available, HUD may pro-rate the available funds.

46. U.S. Department of Housing and Urban Development46 Set-Aside for Baseline Adjustments Proviso 1 Example: PHA ACC units: 250 PHA average leasing, May to July 2004: 190 PHA leasing, FY 2004:2448 Monthly average: 204 Adjustment: 14 units x 12 months x $384 PUC = $64,512 Adjustment funding will be calculated on the basis of the CY 2006 funded per unit amount

47. U.S. Department of Housing and Urban Development47 Set-Aside for Baseline Adjustments Proviso 2: Significant increase in renewal costs due to unforeseen circumstances or portability To request a baseline increase due to unforeseen circumstances, a PHA must specify the circumstances and submit evidence that its CY 2006 allocation will not suffice to maintain its CY 2005 leasing levels.

48. U.S. Department of Housing and Urban Development48 Set-Aside for Baseline Adjustments Proviso 2 Example (Unforeseen Circumstances) A PHA had set its Payment Standards at 90% of FMR in CY 2005 and maintained full lease-up at that level. Due to a hurricane, rents increased due to demand for housing in its jurisdiction, significantly and quickly, causing the PHA to raise its Payment Standards to 110 % of FMR in order to maintain viability for its program and participants. The PHA should submit documentation of the circumstances and calculations of the impact on its CY 2006 costs.

49. U.S. Department of Housing and Urban Development49 Set-Aside for Baseline Adjustments Proviso 2 Example (Portability) For requests for increases due to portability, HUD will compare a PHA’s portability costs, as reported in PIC, to the PHA’s baseline per unit funding amount for CY 2006 to determine if the PHA is incurring significant cost increases due to portability PHA should submit no documentation

50. U.S. Department of Housing and Urban Development50 Set-Aside for Baseline Adjustments PHA CY 2006 Renewal Funding PUC:$550 Total portable households in PHA’s current PIC data: 20 Average Total HAP and Utility Reimbursement for portable households per current PIC data$625 Baseline Adjustment for 2006: $18,000 (20 units x $75 x 12 months)

51. U.S. Department of Housing and Urban Development51 Moving to Work Program PHAs in the MTW program received a separate letter and attachment to set out the calculation of projected CY 2006 renewal funding, for both MTW units and regular vouchers In addition to reviewing increments and FMR areas, MTW PHAs are asked to review the program designation of their units and advise HUD of any request to move eligible units from the regular voucher program to the MTW program as they are renewed. Regular voucher and MTW funding will be pro-rated in 2006 according to the same factor that is calculated for all PHAs

52. U.S. Department of Housing and Urban Development52 Miscellaneous Provisions The 2006 Appropriations Act prohibits the use of any funds provided under the Act to support a greater number of units than are authorized under a PHA’s contract with HUD (ACC) – over-leasing HUD will measure over-leasing on a calendar year basis and will require and PHA that over-leases to restore the funds to the unrestricted fund balance If an HA is currently over-leased, it must support the excess units only with administrative fee reserves and other funds not appropriated for HAP costs in FYs 2003 through 2006

53. U.S. Department of Housing and Urban Development53 Miscellaneous Provisions HUD will continue to conduct Quality Assurance reviews at PHAs to ensure the integrity of PHA-reported data for the voucher program and compliance with program requirements If a final QA report finds that a PHA mis-reported VMS leasing and cost data for the May to July 2004 base period, such that the PHA received excess renewal funding for CY 2005 and/or 2006, HUD will re-calculate the funding based on accurate data and will recoup the excess amount from the PHA. HUD will monitor the over- and under-utilization of Budget Authority by PHAs, to provide technical assistance where warranted

54. U.S. Department of Housing and Urban Development54 Miscellaneous Provisions The 2006 Appropriations Act states: 1. Incremental vouchers previously made available for family unification shall, to the extent practicable, continue to be provided for family unification. 2. Incremental vouchers previously made available (under the 1 Year Mainstream Program) for non- elderly disabled families, and (under the 5 Year Mainstream Program) for elderly and non-elderly disabled, shall, to the extent practicable, continue to be provided to non-elderly disabled families upon turnover

55. U.S. Department of Housing and Urban Development55 Miscellaneous Provisions Administrative Fees: Administrative fees provided from the 2006 Appropriation may only be used for activities related to the provision of Section 8 tenant-based assistance, including related development activities Any administrative fees from FY 2006, 2005 and 2004, appropriations, that are subsequently moved into the undesignated fund balance at the end of the year may only be used for the same purposes as well.

56. U.S. Department of Housing and Urban Development56 Miscellaneous Provisions Administrative Fees If a PHA has not adequately administered its voucher program, HUD may prohibit the use of funds in the Net Cumulative Administrative Fee Equity account and may direct the PHA to use funds in that account to improve administration of the program or to reimburse ineligible expenses

57. U.S. Department of Housing and Urban Development57 Notice PIH 2006-03 Remaining ACC Reserve balances as of 12/31/2005 will be recaptured PHAs will have access to their calculated one-week reserve balance, where it was available after the 2005 recapture calculations, to support HAP costs through 12/31/2005 for ACC units PHAs do not need to request these funds; they will be calculated and disbursed based on validated VMS data

58. U.S. Department of Housing and Urban Development58 Disaster Voucher Program  Dept of Defense Appropriations Act, 2006, appropriated supplemental funding in the amount of $390 M to HUD for temporary rental voucher assistance for certain families displaced by Hurricanes Katrina and Rita.  Unlike KDHAP funding, the DVP funding under the Supplemental is specifically authorized under section 8(o) of the United States Housing Act of 1937

59. U.S. Department of Housing and Urban Development59 Disaster Voucher Program  The Supplemental provides that HUD may waive the requirements for income eligibility and tenant contribution for up to 18 months.  The Supplemental further provides the family receiving assistance under the DVP shall be eligible to reoccupy their previous assisted housing, if and when it becomes available.

60. U.S. Department of Housing and Urban Development60 Disaster Voucher Program  HUD consulted with the PHAs currently assisting the greatest number of KDHAP families to determine how best to administer the DVP rental assistance provided under the Supplemental.  The consensus of the PHAs was to retain the KDHAP as the delivery model of choice to the greatest extent possible permitted under the law.

61. U.S. Department of Housing and Urban Development61 Disaster Voucher Program  HUD will maintain the same operating requirements of the KDHAP for the DVP wherever possible. To this end, HUD has exercised the statutory waiver authority and waived all requirements related to income eligibility and tenant contribution for families participating under the DVP for the statutory maximum term of 18 months or the end of the DVP, whichever comes first.

62. U.S. Department of Housing and Urban Development62 Disaster Voucher Program  Further, HUD has waived additional housing choice voucher program regulatory requirements to permit key variations from regular voucher program rules in the DVP operating requirements in order to retain the KDHAP delivery model as much as possible.  The FEMA Mission Assignment with HUD under which the KDHAP is funded ends January 31, 2006 for most of the KDHAP families

63. U.S. Department of Housing and Urban Development63 Disaster Voucher Program  PHAs will receive funding appropriated for the new Disaster Voucher Program to cover the February 2006 rental payments for most KDHAP participants.  HUD will post operating requirements and the necessary contracts on the HUD web in the next day or so. HUD will also fax blast this information to the PHAs administering a KDHAP program

64. U.S. Department of Housing and Urban Development64 Disaster Voucher Program  KDHAP families and owners will need to execute addendums to the KDHAP contracts to receive the February housing assistance payment

65. U.S. Department of Housing and Urban Development65 Questions? Any questions arising after this broadcast should be sent to HUD at the following e-mail address: PIH_Financial_Management_Division @hud.gov HUD will post common questions and answers to the Housing Choice Voucher Program web site.