1. IBM Software Group ® Process workflows for the application portfolio management workspace

2. IBM Software Group ® Workflow: Manage the application inventory

3. IBM Software Group | Rational software Use case: Add a portfolio (1/2) The portfolio analyst adds a new portfolio: 1.Click Add > Portfolio. 2.Enter the portfolio information is entered, including the owner. The current user is listed as an owner of the portfolio. 3.Click OK to save the new portfolio. Click the link to assign an owner. Click OK to save the new portfolio.

4. IBM Software Group | Rational software Use case: Add a portfolio (2/2) The portfolio analyst enters the portfolio information: 1.Click Display > My Portfolios. 2.To customize the information on the graph, scroll to the Portfolio Analysis section and click the Edit icon. 3.Click the Save icon to save the information. Click the Edit icon to customize the information on the graph.

5. IBM Software Group | Rational software Use case: Update strategic objective criteria The portfolio analyst updates strategic objective: 1.Click Visualize > Strategic Objective. 2.Select a business strategy to update. 3.Click the Edit icon. 4.Update the information. 5.Click the Save icon to save the information. 6.Click Close to close the window. Click the Edit icon to update the information. Select the strategic objective to edit.

6. IBM Software Group | Rational software Use case: Add strategic objective criteria The portfolio analyst adds a strategic objective: 1.Click Add > Strategic Objective. 2.Enter the strategic objective information, and then click OK.

7. IBM Software Group | Rational software Use case: Add an application (1/2) Any role can submit applications. Applications can be added in two ways:  Add applications one by one  Add multiple applications at the same time To add one application at a time: 1.Click Add > Application. 2.In the form, enter information about the application, and then click OK.

8. IBM Software Group | Rational software Use case: Add an application (2/2) 1.Open the list of applications:  If you are a portfolio analyst, click Display > Applications in My Portfolios.  If you are an application business owner or application architect, click Display > My Applications. 2.Click the application to edit. 3.In the General section, click the Edit icon to update the application information. 4.Set the application lifecycle state to Active (Maintain) and click the Save icon. Click the Edit icon to update information. Make sure that the state is set to Active (Maintain).

9. IBM Software Group | Rational software Use case: Link strategic objectives to an application 1.Open the list of applications:  If you are a portfolio analyst, click Display > Applications in My Portfolios.  If you are an application business owner or application architect, click Display > My Applications. 2.Select an application to link to a business strategy. 3.In the General section, click the Edit icon on for Primary Business Strategy. 4.In the window, click a business strategy to select as the primary business strategy. Click the Edit icon to select a primary business strategy. Click a strategic objective name to select it as the primary business strategy.

10. IBM Software Group | Rational software Use case: Add financials information (1/2) The application business owner adds and updates financials information. To add financials information: 1.Click Display > My Applications. 2.Select an application to add the planned financials information to. 3.Scroll to the Financials section. In the Application Costs section, click To Time Grid editor to add the financials information. Click To Time Grid editor to add financials information.

11. IBM Software Group | Rational software Use case: Add financials information (2/2) 4.Click a tab to open the sheet to add information to. 5.Add the costs and benefits data for each quarter. 6.Click the Save icon. 7.Click Close to close the Time Grid editor. Click the tab to add information to. Double-click in each cell to enter the planned costs. Double-click each cell to enter the planned benefits.

12. IBM Software Group | Rational software Use case: Update financials information (1/2) The application business owner updates the financials information. To update financials information: 1.Click Display > My Applications. 2.Select an application to add the planned financials information to. 3.In the Financials section, click the Edit icon. 4.Optional: If the display type is not Chart, change the display type to Chart. Click the Save icon. 5.Click To Time Grid editor to update the financials information. Make sure that the display type is Chart. Click the Edit icon.

13. IBM Software Group | Rational software Use case: Update financials information (2/2) 6.Click the tab to open the sheet to update information for. 7.Update the costs and benefits data for each quarter. 8.Click the Save icon. 9.Click the Close button to close the Time Grid editor. Click the tab to update information for. Double-click each cell to enter the planned costs. Double-click each cell to enter the planned benefits.

14. IBM Software Group | Rational software Use case: Add applications by using bulk loading 1.Click Add > Application Bulk Loading 2.Click Add Multiple Applications. 3.Select a Microsoft® Excel file to import the data from and select the worksheet that the contains data to import. Restriction: You can import only the attributes that are editable in the view. Click Add Multiple Applications to bulk load applications.

15. IBM Software Group ® Workflow: Assess applications and determine application dispositions

16. IBM Software Group | Rational software Use case: Monitor the application portfolio Members of the steering committee can monitor the application portfolio on the Home page to determine which portfolios and applications to target for assessment.  The Portfolio Summary report shows the overall status of portfolio. The status is indicated by traffic lights. Red traffic lights indicate problems.  The Financial Trends report shows the review plan and actual costs for portfolios, which can be compared to understand the overall financial situation within portfolios.  The Applications Failing SLAs report shows the applications that fail SLAs at level 4 and 5.

17. IBM Software Group | Rational software Use case: Define the scope of an assessment Based on guidance from the steering committee, the portfolio analyst updates the assessment state. To update the assessment state: 1.Click Display > Applications in My Portfolios. 2.Select the Not assessed applications. This filter shows only the applications in your portfolio that are in the Not Assessed state. 3.For the chosen applications, click Assess in the transition area to change the assessment state from Not Assessed to Assess. Select the Not assessed applications filter to display the applications that are in the Not Assessed state. Click Assess to set assessment state to Assess.

18. IBM Software Group | Rational software Use case: Perform a business assessment of an application Application business owners monitor their applications that are selected for assessment. To perform a business assessment: 1.Click Display > My Applications. 2.Select the Assess - Business filter to show only the applications that are in the Assess state. 3.Click an application to assess. 4.Assess the application and record the assessment scores. The scores range from 0, which is unknown to 5, which is very high. 5.Click Save. Select the Assess - Business filter to display the applications that are in the Assess state. Perform the initial business assessment and record the assessment scores.

19. IBM Software Group | Rational software Use case: Perform a technical assessment of an application Application architects monitor their applications that are selected for assessment. To perform a technical assessment: 1.Click Display > My Applications. 2.Select the Assess – Technical filter to show only the applications that are in the Assess state. 3.Click an application to assess. 4.Assess the application and record the assessment scores. The scores range from 0, which is unknown to 5, which is very high. 5.Click Save. Select the Assess - Technical filter to display the applications that are in the Assess state. Perform the technical assessment and record the assessment scores.

20. IBM Software Group | Rational software Use case: Make first-level recommendations (1/2) After the business and technical assessments are performed, the application business owner reviews the assessment results and works with the application architect to make the first-level recommendation. To make a first-level recommendation: 1.Click Display > My Application. 2.Select either the Assess – Business or the Assess - Technical filter. 3.In the Recommendation field, enter the first-level recommendation. Enter the first-level recommendations in the Recommendation field.

21. IBM Software Group | Rational software Use case: Make first-level recommendations (2/2) 4.The application business owner sets the assessment state to Info Gathered by clicking Info Gathered in transition area. The portfolio analyst is informed that the assessment was performed and that the assessment results are ready to validate. In the Transitions area, click Info Gathered to change the assessment state.

22. IBM Software Group | Rational software Use case: Validate that the assessment is complete (1/2) The portfolio analyst validates that the assessment is complete. To review applications to ensure that the assessment is complete: 1.Click Display > Applications for My Action. 2.Select the Initial Info Gathered filter to view the applications that have completed the first-level assessment. 3.For each application, review the assessment results. 4.Enter any additional actions or comments in the following fields:  Action required  Rationale  Recommendation Add additional recommendations and action items, including rationale, in the Governance section.

23. IBM Software Group | Rational software Use case: Validate that the assessment is complete (2/2) The portfolio analyst changes the assessment state in the transition area.  If the assessment results are completed, set the assessment state to Ready for Review (assess).  If more assessment results are required, select More info needed. The state returns to Assess, and the owner or architect of the application must gather more information. Under Transitions, select a state: Click Info Validated to change the assessment state to Ready for Review (assess). Click More info needed to request more assessment information.

24. IBM Software Group | Rational software Use case: Decide which applications warrant in-depth investigation (1/2) The steering committee reviews the report: 1.Click Visualize > Application Improvement Potential. 2.Look for applications that have these characteristics:  High business value  Low IT score, which indicates opportunity for improvement  High cost For X Axis, select Total IT Score (Estimate). For Y Axis, select Total Business Score (Estimate). For Bubble, select Total Annual Cost (Estimate). The view is displayed as an XY chart.

25. IBM Software Group | Rational software Use case: Decide which applications warrant in-depth investigation (2/2) 3.Click the applications that are targeted for in-depth investigation. 4.Change the assessment state to Investigate to flag that the application is going through deep investigation.

26. IBM Software Group | Rational software Use case: Perform an in-depth business investigation The application business owner, monitors the applications that are targeted for in-depth investigation: 1.Display > My Applications. 2.Select the Investigate – Business filter to show only the applications that are in the Investigate state. 3.Click an application to investigate. 4.Perform the business investigation and record the assessment scores in the editable attributes. The scores range from 0, which is unknown, to 5, which is very high. 5.Click Save. Select the Investigate - Business filter to display the applications that are in the Investigation state. Perform the business investigation and record the assessment scores in the editable attributes.

27. IBM Software Group | Rational software Use case: Perform an in-depth technical investigation The application architect monitors the applications that are selected for assessment: 1.Click Display > My Applications. 2.Select the Investigate – Technical filter to show only the applications that are in the Investigate state. 3.Click an application to investigate. 4.Perform the technical assessment and record the assessment scores in editable attributes. The scores range from 0, which is unknown, to 5, which is very high. 5.Click Save. Select the Investigate - Technical filter to display the applications that are in the Assess state. Perform the technical assessment and record the assessment scores in the editable attributes.

28. IBM Software Group | Rational software Use case: Recommend dispositions (1/2) After the in-depth investigation, the application architect works with the enterprise architect to make disposition recommendations. To record the recommendations: 1.Click Display > My Applications. 2.Select the Investigate – Technical filter to show only the applications that are in the Assess state. 3.Click the application to make disposition recommendations for. 4.Scroll to the Recommended Disposition attribute and select one or more disposition methods to recommend. 5.Click Save. Select the disposition methods that you recommend in the Recommended Disposition attribute.

29. IBM Software Group | Rational software Use case: Recommend dispositions (2/2) 6.In the Rationale attribute, enter a comment to defend your disposition setting. 7.After you make recommendations, set the assessment state in the Transitions area. 8.Click Validate In-depth Info. The assessment state changes to Investigation done. Set a new assessment state in the Transitions area.

30. IBM Software Group | Rational software Use case: Validate that the investigation is complete The portfolio analyst views the applications that have completed in- depth investigation: 1.Click Display > Applications for My Action. 2.Select the Investigation done filter to view the applications that have undergone in-depth investigation. 3.For each application, review the investigation results:  If the investigation results are complete and dispositions were recommended, click the Disposition determined transition to set the assessment state to Ready for Review (investigate).  If more investigation is needed, click the More Investigation needed transition to return the state to Investigate so that the owner or architect will perform more investigation. In the Transitions area, set the assessment state: Click Disposition determined to change the assessment state to Ready for Review (investigate). Click More investigation needed to request more assessment information.

31. IBM Software Group | Rational software Use case: Review the disposition recommendations and make a decision (1/5)  On the Home page, review the # of Applications by Proposed Disposition report to learn of the number of applications that warrant having an associated transformation project.

32. IBM Software Group | Rational software Use case: Review the disposition recommendations and make a decision(2/5) 1.Click Visualize > Application Deep Investigation. 2.Review the information in the stacked bar chart view. 3.Clear and select application check boxes to compare the impact of the applications on the business and IT alignments. Clear and select application check boxes to compare the impact of the applications on the business or IT alignments.

33. IBM Software Group | Rational software Use case: Review the disposition recommendations and make a decision (3/5) 4.Change the display to the XY chart to compare the IT scores, business scores, and costs of applications. For X Axis, select Deep IT Score (Estimate). For Y Axis, select Deep Business Value Score (Estimate). For Bubble, select Total Annual Cost (Estimate). Select the XY chart view.

34. IBM Software Group | Rational software Use case: Review the disposition recommendations and make a decision (4/5) 5.Select an application to display its details. Review the assessment values, disposition, and rationale. 6.Click the Edit icon. 7.In the Governance section, select a recommended disposition. Select one recommended disposition.

35. IBM Software Group | Rational software Use case: Review the disposition recommendations and make a decision (5/5) 8.In the General section, set the state to Active (EOL) or Active (Modernize), as appropriate. 9.Set the assessment state to Analysis Complete. 10.Click OK. Set the state and assessment state attributes.

36. IBM Software Group ® Workflow: Manage the investment model

37. IBM Software Group | Rational software Use case: Update the weights that contribute to business efficiency and ability for growth The portfolio analyst updates the weights that contribute to business efficiency and ability for growth: 1.Click Display > Calculation Weightings. 2.In the Business Efficiency Weights section, update the attributes. 3.In the Ability for Growth Weights section, update the attributes. Update the weights that contribute to business efficiency by clicking the Edit icon of an attribute. Update the weights that contribute to ability for growth by clicking the Edit icon of an attribute.

38. IBM Software Group | Rational software Use case: Update the attributes that contribute to business efficiency and ability for growth (1/5) The portfolio analyst creates an attribute to include in the business efficiency or ability for growth scores as a numeric value. The analyst create a Float attribute named M-attribute-name. 1.Click Configure > Attributes > Applications. 2.Click Add Attribute. 3.Click Float to create a float attribute. 4.Enter the attribute information, and then click OK. 5.On the page of views, select None for each view. 6.Click Update Views. Click Add Attribute to add an attribute that has the numeric value to include in the business efficiency or ability for growth scores.

39. IBM Software Group | Rational software Use case: Update the attributes that contribute to business efficiency and ability for growth (2/5) 7.Click Configure > Attributes > Application, and then select the newly added attribute. 8.Click Copy Default Value To All Elements to populate the default value to all of the elements. Click Copy Default Value To All Elements to populate the default value to all of the elements.

40. IBM Software Group | Rational software Use case: Update the attributes that contribute to business efficiency and ability for growth (3/5) 9.Add the attribute to the Weight module. a.Click Configure > Attributes > Weights. b.Click Add Attribute. c.Click Float to create a float attribute. d.Enter the attribute information, and then click OK. e.For all views except Calculation Weightings, select None. For Calculation Weightings, select Editable. f.Click Update Views. Click Add Attribute to add an attribute that contains the weight to include in the business efficiency or ability for growth scores.

41. IBM Software Group | Rational software Use case: Update the attributes that contribute to business efficiency and ability for growth (4/5) 10.Click Configure > Attributes > Weights, and then select the newly added attribute. 11.Click Copy Default Value To All Elements to populate the default value to all of the elements. Click Copy Default Value To All Elements to populate the default value to all of the elements.

42. IBM Software Group | Rational software Use case: Update the attributes that contribute to business efficiency and ability for growth (5/5) 12.Update the formula for the business efficiency or ability for growth scores to include the newly added attribute: a.Click Configure > Attributes > Applications. b.In the Scorecards section, select the attribute to edit. c.Update the formula in the Default Value attribute. d.Click Copy Default Value To All Elements button to populate the default value. Click Copy Default Value To All Elements to populate the default value to all of the elements. Update the formula in the Default Value attribute to include the new attribute.

43. IBM Software Group | Rational software Use case: Determine the appropriate investment levels (1/2) On the Home page, the steering committee reviews several reports.  In the MANAGE-THE- ASSESSMENT-PROCESS section, the committee uses the Invest / Divest Strategy report to review the investment model from last year.  To learn about portfolio performance, the committee reviews the reports in the MANAGE-THE- PORTFOLIO section.

44. IBM Software Group | Rational software Use case: Determine the appropriate investment levels (2/2) The steering committee reviews the investment reports to gather information to support its decisions about investment change: 1.Click Visualize > Investment Assessment. 2.Review the chart to see how each of the applications score for business efficiency and ability for growth. 3.Clear and select applications to compare their impact on the score. 4.Determine the appropriate investment levels. For X Axis, select Business Efficiency Score (Estimate). For Y Axis, select Ability for Growth Score (Estimate). For Bubble, select SLA Compliance (Estimate). Clear and select the applications to compare their impact on the score.

45. IBM Software Group | Rational software Use case: Update the investment model (1/2) The portfolio analyst updates the image that shows the investment quartile to reflect the steering committee’s investment level decisions: 1.Click Display > Investment Quartile Image. 2.Select the image source files to update. Follow the instructions in the files. 3.Click the Edit icon. In the image attribute, upload the updated image. In the Image source file attribute, upload the updated source files. 4.Click OK. Upload the updated image. Upload the image source files.

46. IBM Software Group | Rational software Use case: Update the investment model (2/2) After the portfolio analyst updates the image, the analyst updates the weights for the investment management attributes: 1.Click Display > Calculation Weightings. 2.Click the Edit icon for attributes and adjust the following weights:  Attributes in the Business Efficiency section  Attributes in the Ability for Growth section  Attributes in the Investment Management section 3.Click Save.

47. IBM Software Group ® Workflow: Manage investments in the application portfolio

48. IBM Software Group | Rational software Use case: Determine the scope of an investment on the application level The portfolio analyst determines the assessment scope by setting assessment state of the applications: 1.Click Display > My Portfolios. 2.Select the portfolios to assess for investment. 3.Select each application under the Application attribute, and then update the assessment state:  For the applications to assess, click Assess or Start New Assessment transition to set the assessment state to Assess.  For the applications that will not be assessed, if the assessment state is not in Not Assessed, click Not in Scope for Next Assessment to set the assessment state to Not Assessed. Select the portfolio that is targeted for investment assessment. Select each application under the Applications attribute. In the window that opens, set the assessment state in Transition area.

49. IBM Software Group | Rational software Use case: Set targeted investment levels for portfolios The steering committee set the portfolio financial targets based on the investment model: 1.Click Display > Portfolio Investment. 2.Select the portfolio for which to set the financial targets. 3.In the Portfolio Analysis section, review the financial information. 4.Set the value for Targeted Investment Change (%) by clicking the Edit icon. 5.Click Save. Set the Targeted Investment Change (%) value by clicking the Edit icon.

50. IBM Software Group | Rational software Use case: Perform a business assessment of an application The application business owner monitors the applications that are selected for investment assessment: 1. Click Display > My Applications. 2.Select the Investment review – Business filter to show only the applications that are in the Assess state. 3.Click the application to perform an investment assessment for. 4.Perform the business assessment and record the assessment scores. The scores range from 0, which is unknown, to 5, which is very high. 5.Click Save. Select the Investment review - Business filter to display the applications that are in the Assess state. Perform the initial business assessment and record the assessment scores.

51. IBM Software Group | Rational software Use case: Perform a technical assessment of an application The application architect monitors the applications that are selected for investment assessment: 1.Click Display > My Applications. 2.Select the Investment review – Technical filter to show only the applications that are in the Assess state. 3.Click the application to perform investment assessment for. 4.Perform the technical assessment and record the assessment scores. The scores range from 0, which is unknown, to 5, which is very high. 5.Click Save. Select Investment review - Technical filter to display the applications that are in the Assess state. Perform the technical assessment and record the assessment scores.

52. IBM Software Group | Rational software Use case: Recommend investment levels (1/2) The application business owner recommends investment levels: 1.Click Display > My Applications. 2.Select the Investment review filter, and then click the application to propose the investment change for. 3.Review the results of the business and technical assessments. 4.In the Calculated Investment Change (%) attribute and Calculated Annual Cost attribute, review the suggested percent investment change and annual costs. These values are calculated from the investment model. 5.Determine a new investment change level. 6.Click the Edit icon of the Proposed Investment Change (%) attribute and enter the proposed percent investment change. 7.Observe the difference between Calculated Annual Cost and Proposed Annual Cost. Update the Proposed Investment Change (%) attribute and observe the change of annual cost in the Proposed Annual Cost attribute.

53. IBM Software Group | Rational software Use case: Recommend investment levels (2/2) 8.Optional but recommended: Enter the reasons for the proposed investment changes in the Comments attribute. 9.Set the assessment state to Info Gathered by clicking Info Gathered in the Transitions area. The portfolio analyst can now verify the results of assessment. In the Transitions area, click Info Gathered to change the assessment state.

54. IBM Software Group | Rational software Use case: Consolidate portfolio recommendations (1/3) The portfolio analyst works with the financial analyst to consolidate the proposed application investment changes and adjust the investment changes to line up with the portfolio financial targets: 1.Click Display > My Portfolios. 2.Select the portfolio to review and consolidate the recommendations for. 3.Review the information in the Financial Summary section.

55. IBM Software Group | Rational software Use case: Consolidate portfolio recommendations (2/3) 4.If needed, work with the application business owner to adjust the proposed investment level. 5.Select the application to adjust the proposed investment changes for. 6.Click the Edit icon to adjust the Proposed Investment Change (%) value. 7.Click Save. 8.For the Comments attribute, click the Edit icon to enter a reason for adjusting the proposed investment changes. Click the Edit icon to adjust the Proposed Investment Change (%) value.

56. IBM Software Group | Rational software Use case: Consolidate portfolio recommendations (3/3) 9.For the assessment state attribute, click the Edit icon to set the assessment state:  For applications for which you agree with the proposed investment level, click Ready for Review (assess).  For applications that need more information, Assess. Click the Edit icon to set the assessment state.

57. IBM Software Group | Rational software Use case: Review the investment level recommendations and make a decision (1/2) The steering committee reviews the financial reports for the portfolio on the Home page to find information to support a decision about funding for next year.

58. IBM Software Group | Rational software Use case: Review the investment level recommendations and make a decision (2/2) 1.Click Display > Investment Analysis. 2.Click an application to review. 3.Click the Edit icon for the assessment state attribute to update the assessment state of an application.  If the proposed investment changes for next year are accepted, select Analysis Complete.  If the proposed investment changes for next year need more assessment, select Assess. Click the Edit icon to set the assessment state.

59. IBM Software Group ® Workflow: Manage the transformation

60. IBM Software Group | Rational software Use case: Submit a new transformation project The Project Management Office works with the portfolio analyst to submit a transformation project to align with application dispositions for associated applications. 1.Click Add > Project. 2.Enter information about the project. Be sure to add the following information:  Owner  Primary Business Objectives  Related Applications 3.Click OK.

61. IBM Software Group | Rational software Use case: Add planned financials information to a project (1/2) The Project Management Office provides the planned financials information of a project. The steering committee uses this information when they review the project to make investment decisions. 1.Click Display > My Projects to Detail. 2.Select a project to add financials information to. 3.In the Business Case section, in the Financials-Modernization field, click To Time Grid editor. 4.Select Menu > Investment Analysis. Select Investment Analysis.

62. IBM Software Group | Rational software Use case: Add planned financials information to a project (2/2) 5.Enter the financials information by using one of these methods:  Click on the estimated cost chart for each time period and draw an estimated line for each type of cost stream.  Double-click each cell under the grid table to enter the estimated information. Click the estimated number on the chart to enter the data. Double-click a cell to enter the data.

63. IBM Software Group | Rational software Use case: Decide whether to fund projects (1/3) The steering committee reviews the information about transformation projects from several perspectives to select projects to fund. To learn how well proposed transformation projects align with business drivers: 1.Click Visualize > Project Assessment. 2.Click the Stacked bar chart icon and then select the New Project filter. 3.Clear and select projects to see how they impact business drivers. Clear and select projects to compare their impact on business drivers. Select the New Projects filter. Click the Stacked bar chart icon.

64. IBM Software Group | Rational software Use case: Decide whether to fund projects (2/3) 4.Compare the NPV of projects: a.Click Visualize > Project Bubblechart. b.Select the projects that offer the highest NPV and the best business score with smallest risk. For X Axis, select Total Business Score (Estimate). For Y Axis, select Total Risk Score (Estimate). For Bubble, select NPV (Estimate).

65. IBM Software Group | Rational software Use case: Decide whether to fund projects (3/3) 5.Approve the project to start implementation by clicking the Edit icon and updating the state of project to Accept. 6.Click Save.

66. IBM Software Group | Rational software