Fixed Scope Offering for Implementation of Oracle Financials Cloud

Name: Fixed Scope Offering for Implementation of Oracle Financials Cloud
Uploaded: 2017-07-14T00:14:01+00:00
Duration: PTM35S50
Channel: Rolf Green
Description: Fixed Scope Offering for Implementation of Oracle Financials Cloud

Fixed Scope Offering for Implementation of Oracle Financials Cloud

www.zensar.com | © Zensar Technologies 2015
Executive Summary This is an overview presentation of “Fixed Scope Offering” from Zensar Technologies for Fusion Financial implementation in cloud. “Zensar Technologies” is a certified key partner and Fusion capability building is one of its top corporate priorities and part of Organization strategic objectives to expand its services offering around cloud and related technologies. We have large pool of certified Fusion Financial professionals with strong domain knowledge ,implementation skills and years of delivery experience across the Globe. With strong domain knowledge, application expertise and unique technical skills, Zensar Technologies brings to you the quick ROI at minimum risk for your ERP cloud initiatives. This document provides a quick walkthrough of the fixed scope offering of Fusion Financial implementation that includes Fusion Financial product features, high level scope , timelines , assumptions & dependencies. | © Zensar Technologies 2015

Index Today’s Business Challenges Proposed Solution Fixed Scope Offerings & Timelines Scope - Business Processes & Supporting Features Implementation Methodology, Deliverables Assumptions and Obligations Our References Why Zensar | © Zensar Technologies 2015

Financials Today’s Business Challenges
| © Zensar Technologies 2015

Today’s Generic Business Challenges
Implement a disciplined Financial management environment providing relevant insight and operational rights to users at different levels in the Financials chain and various levels in the organizational hierarchy Integrated processes with accurate record keeping & accounting Comply with global accounting standards and multiple legislative, industry or geographic requirements To have Real Time Reporting & Analysis of the organization's Financial Position To have Transaction Trails, Centralised accounting monitors for easy Period Closing & auditing Maintain the smoothest business operations while keeping maximum controls Streamline the Financials processes and achieve measurable efficiencies Native user experience that allows key functionalities accessible from mobile web browsers of mobile Apps | © Zensar Technologies 2015

The Industry Leading Solution Oracle Financials Cloud

Leading solution from Oracle
Complete and integrated financial management solution Streamlined financial management Processes Best-in-class financial management and operations capabilities | © Zensar Technologies 2015

Built on 100% Open Standards
Standard Tools for Data and Process Integration Lower Cost Integration Large Talent Pool | © Zensar Technologies 2015

Oracle’s Rich History in Cloud Services
In On Demand business since 1999 More than 5.5 million users Second-largest Cloud provider Enterprise-grade availability, performance, and security More than 20,000 Oracle experts around the world Complete portfolio of cloud services | © Zensar Technologies 2015

Option to Move from “Cloud” to “On-Premise”
SAAS Business Needs SINGLE Code Line | © Zensar Technologies 2015

Cloud Security and Data Protection
ISO framework Automation to monitor, correlate, and alert Security health checks Data encryption Compliance services Disaster recovery services SECURITY ENABLERS Privacy protection Protection from intrusion, malicious acts Regulatory compliance Avoidance of adverse legal consequences Business continuity Company valuation and reputation protection BENEFITS | © Zensar Technologies 2015

Most Reliable Platform
More than 99.5% uptime ITIL-based processes Access to Oracle engineers Comprehensive production assessment process High availability via Autonomic monitoring, diagnostics Predictive incident management tool | © Zensar Technologies 2015

Fixed Scope Offerings | © Zensar Technologies 2015

Offerings Package Modules Duration Package 1 Oracle Financials Cloud Essentials • General Ledger • Accounts Payable • Accounts Receivable • Cash Management 16 Weeks Package 2 Fusion Financials Accounting Hub (co-existence) 14 Weeks Package 3 Oracle Financial Cloud Complete Suite • Asset Management • Expense • Collection 20 Weeks | © Zensar Technologies 2015

Package 1 | © Zensar Technologies 2015

Business Processes, Supporting Features Included in Scope

Application Scope Process Activity Ledger Single Ledger will be defined based on reporting requirement Legal Entity Single Legal Entity will be defined based business requirement Chart of Accounts Required COA (with segments, labels and value sets) will be defined based on business requirements, date effective account hierarchies would be defined based on parent child relationship between segment values. Up to seven (7) segments in the CoA structure would be defined Integrations Up to four(4)integrations to be defined( card companies and Bank EFT). Security Specific application roles: Accounts Payable Manager, Accounts Payable Supervisor, Accounts Receivable Manager, Asset Accountant, Asset Accounting Manager, Cash Manager, Collections Agent, Collections Manager, Expense Auditor, Expense Manager, Financial Analyst, Financial Application Administrator, General Accountant, General Accounting Manager, Intercompany Accountant, Tax Accountant, Tax Administrator. One Customer specific data role for each of the implemented application roles | © Zensar Technologies 2015

Application Scope (Contd.)
Process Activity Data Migration •Migration of open balances and open transactions •Migration of Assets •Migration of Trial balance •Migration of Master data like Active Suppliers, Active Customers and Banks •Active Chart of Account Values Note: 1.Data has to be provided in Zensar Template and only open transactions shall be Migrated 2.Migration of historical data is out of scope for the project Reports Development of 5 transactional Reports using BI Publisher Recommended Reports •Customer Account Status Report •Create Customer Statements Execution Report •Payables Negative Supplier Balance Report •Asset Register Report •Trial Balance Report | © Zensar Technologies 2015

Key Processes Setup Activity General Ledger Manage Journals: Manage Journal Entries Manage Recurring / Allocation Journals Manage Intercompany Journals Journal Approvals Budget Journals Account Balance Reporting: Account Balance Translation Account Balances Revaluation Account Balances Multi Reporting Consolidation & Eliminations Account Balance Analysis: Real Time Account balance Analysis through Excel SLA Modifications: Development/modification of 2 SLA events (as per the requirements) •Ledger sets •data access sets •Intercompany Balancing Rules •Journal Approval Rules •Auto Post Criteria Sets •Journal Reversal Criteria Sets •Accounting and Reporting Sequences Allocations and Periodic Entries •Revaluations •Historical Rates •Open First Period | © Zensar Technologies 2015

Key Processes Setup Activity Accounts Payables Suppliers & Supplier Invoice Management: Manage Suppliers Manage Supplier Invoices Invoice Approvals Spreadsheet based invoicing Withholding On invoices Supplier Payments and Prepayments Supplier Single Payments and Batch Payment Payment Printing, Payment Voiding/Hold/Reissue Suppliers: Required supplier data will be created /loaded in the system GL Reconciliation: Payables & GL Reconciliation Configure Procurement Business Function •Procurement Agents and Suppliers •Common Options for Payables and Procurement Distribution Sets •Invoice Tolerances •Disbursement System Options | © Zensar Technologies 2015

Key Processes Setup Activity Accounts Receivable Manage Customers & Customer Invoices: Manage customers Manage customers Invoices Invoice adjustments Credit memo application Advance billing revenue recognition Customer receipt management: Manage customer receipts Automatic customer receipts Credit card receipts processing Receipt reversal/refund Auto receipt Application Customers: Required customer data will be created /loaded in the system GL Reconciliation: Receivables & GL Reconciliation •Receivables System Options •Receivables Activities •Auto Accounting Rules •Remit-to Addresses •Standard Memo Lines •Funds Capture Payment Methods •Funds Capture Process Profiles •Internal Payees •Payment Systems •Receipt Classes and Methods •Lockbox •Transmission Formats for Lockbox •Statement Cycles •Create Customer | © Zensar Technologies 2015

Key Processes Setup Activity Cash Management Bank Reconciliation: Import bank statement Auto/Manual bank reconciliation Reconciliation tolerances Manage External Transaction: Record external transaction Auto transaction creation from bank statement Bank Accounts: Required bank account details shall be created Reconciliations: Cash management & General ledger reconciliation •Payment Methods •Payment Process Profiles •Create Banks •Branches and Accounts in Spreadsheet •Upload Banks, Branches, and Accounts | © Zensar Technologies 2015

Key Processes Setup Activity Asset Management Manage Assets: Manage fixed assets Manage Capital work in progress Asset addition through payables & spreadsheet Manage asset impairment Manage asset retirement Manage Asset details: Manage asset locations Manage asset employee assignments Manage asset category Asset Depreciation: Unplanned asset depreciation Suspend depreciation Asset Books and Categories: Single fixed asset book shall be created with max 10 asset categories •Fixed Assets Flex field Value Sets •Fixed Assets Key Flex fields •System Controls •Fiscal Years •Asset Locations •Asset Calendars •Prorate Conventions •Asset Categories •Asset Books | © Zensar Technologies 2015

Key Processes Setup Activity Expense Management Manage Expense Report: Submit expense reports Integrated Mobile expense report submission Manage expense report audit Expense report approval Manage Employee advances Expenses Reimbursement: Employee expenses reimbursement Corporate card expense payment Expenses System Options •Expense Report Templates •Expense Approval Rules •Conversion Rates and Policies | © Zensar Technologies 2015

Key Processes Setup Activity Common Financial Module Intercompany Organizations: Manage Intercompany Organizations Intercompany Transactions: Intercompany Invoicing Intercompany Journals Intercompany batch Approvals Spreadsheet Based transaction batch Reconciliations: Intercompany reconciliation •Intercompany Balancing Rules and Accounts •Intercompany Accounts •Intercompany Transaction Types •Intercompany Organizations and Security •System Options | © Zensar Technologies 2015

Implementation Methodology Oracle’s Unified Methodology (OUM) (For Cloud Solutions Implementation) | © Zensar Technologies 2015

OUM Cloud Application Services Implementation Approach
The OUM Cloud Approach is specifically designed for implementing Oracle Cloud applications, according to well defined and tested activities and deliverables; it is based on the same principles as Oracle’s Unified Method (OUM) to allow consistent approach across all products. This approach consists of: An efficient approach to Oracle Cloud implementation An easy-to-follow framework of activities, for a step-by-step project implementation centered around few and essential activities and deliverables A Prototype approach based on Fusion Financial standard functionality: customer’s processes are modeled according to Fusion best practice business processes so that customizations are avoided The Oracle Cloud Delivery Toolkit with predefined, value-adding materials: Ready made materials to greatly reduce workload Best practice suggestions for all business decisions to be taken during implementation | © Zensar Technologies 2015

Easy-to-follow framework for activities Short, well-structured implementation cycles Iterative configuration Up to four modules per release cycle Multiple releases are possible to accommodate incremental scope and/or timeline decisions | © Zensar Technologies 2015

Project Design Configure Validate Transition Realization Plan Project Setup Applications Update Setups Migrate Configuration to Production Manage Transition to Steady-state Operations Conduct Kick-off Meeting Validate Configurations Prepare Validation Scripts Migrate Integrations & Extensions to Production Post Go-Live Support Schedule Workshops Load & Validate Data Load & Validate Data Load, Reconcile & Validate Data Loads in Production Handoff to Client Relationship Manager Conduct Functional Design Workshops Build & Validate Integrations Conduct End-to-End Review Conduct Final Validation Review Conduct Technical Design Workshops Gain Acceptance Apply & Validate Extensions and Extensible Items Conduct Design Review Implement Security Prepare For Training Verify Production & Operational Readiness Close Project Develop Security and Validation Strategies & Plans Prepare Cutover Strategy Conduct Train-the-Trainer Workshops Begin Production Use Conduct Implementation Checkpoint Conduct Implementation Checkpoint Conduct Implementation Checkpoint Conduct Implementation Checkpoint Project Management ZENSAR responsibility Shared responsibility Client responsibility | © Zensar Technologies 2014

Deliverables included in scope
Project Deliverables Deliverables included in scope Description Project Work Plan List of high level tasks and associated timelines Configuration Requirement Questionnaire Business Requirement questionnaire for solution design of the to be system Application Configuration Document Summarized configurations based on solution design. Test Plans and scripts Test scenarios& results to test the solution Set up Document Questionnaire to gather requirements Training Material Super user training material | © Zensar Technologies 2015

Assumptions and Obligations

Key Assumptions The standard business flows and Oracle Financials Cloud functionality will serve as the base for the implementation. The implementation is based on the Cloud deployment model, hosted at Oracle In the Cloud deployment model, two project environments are available: A sandbox and a production environment Oracle’s OUM for Cloud Implementation Approach will be used for the implementation A small Project team is formed and empowered to make decisions. All key users of client would be available at common location for all project execution activities including Key User Training and Testing. Data migration to the Fusion instance subject to data provided in the templates provided by Zensar No Customization can be performed in the Fusion Cloud Application, only custom configuration within the standard system is performed Application bug repairs are the responsibility of Oracle Support and are not included in the project scope or estimates. Any change in the scope will follow change control mechanism impacting cost and timelines A comprehensive list of assumptions and final timelines & estimates will be provided after a due diligence study conducted by Zensar | © Zensar Technologies 2015

Scope Exclusion Configuration Details Single Sign On Single Sign On setup is not included in the current scope of work Third Party Integrations Integrations with third party systems (inbound/outbound) is not included in current scope of work Custom Job Roles Configuration of custom job roles would be not considered as part of the project scope Data Extraction and Cleansing Data extraction from third party system is not included in the scope of the project End User Training Zensar would follow the train the trainer approach, and end user training is not included in the scope of the project Change Management Organization change management would be the responsibility of the customer Migration of Historical Data Migration of historical data is out of scope for the project Upgrade Upgrade of Fusion Application during project is out of the scope | © Zensar Technologies 2015

Customer Obligations For the project to be successful Customer must fulfil the following obligations: Financials Cloud environments are available prior to project start Assign a project manager to lead your staff’s efforts Assign experienced and empowered business and IT users to work closely with Zensar's consultants according to project plan (some full-time allocation may be necessary at times). Perform certain project tasks according to project plan such as provide data in format specified, testing, assist data conversions, assist training material preparations, end user training, data validations etc. Arrange for a project executive sponsor and project steering committee | © Zensar Technologies 2015

Jaddarah Workforce Services Company, KSA Effective Workforce Management LIVE Financials Leads and Opportunities Customer Contracts Management General Ledger Accounts Payables Accounts Receivables Expense Management Cash Management Visa Master Purchasing Sourcing Self Service Procurement Supplier Portal Core HCM Time and Labour Recruitment (Taleo) Payroll Payroll Sales Cloud HCM Procurement Recruitment Service Company Overview Challenges Benefits Anticipated Results A Leading work force management Company providing manpower to Industrial and Domestics Customers in Saudi . 26+ Branches 100+ employees, Contractors HQ:: Jubail, Saudi Arabia Partner: Zensar Technologies Industry: Service Manual and paper based processes resulting overall inefficiencies in core function of Business and hindrance the business growth Lack of visibility across business operations Inability to track profitability by customer contracts / Employees Slow response time to meet customer Needs Replacing manual processes and controls into, automated, Integrated processes and controls Ability to Monitor and Control the spend Provides single source of information for it’s business Reduce data, decision and analysis latency or delays Integration with Ajeer, Sadad and other government systems Management Dashboards Ability Source better Work force Improved ability to serve Customers (Responsiveness to meet the customer demand and customer complaints Automated Invoice, Receipt and Payment Processing Scalable platform to support aggressive business expansion plans Improved Regulatory Compliance | © Zensar Technologies 2015

Pandora – Fusion Financial Implementation
General Ledger Accounts Payables Accounts Receivables Cash Management Asset management Expense Management Collection Integration Customer Master sync with SFDC AR Invoice from Slingshot and SFDC Receipt with Bank Lockbox Invoice & Receipt Integration with Forseva Sales force Legacy Financials Procurement Company Overview Challenges Benefits Anticipated Results Pandora Media Inc. (simply known as Pandora) is a music streaming and automated music recommendation service powered by the Music Genome Project. The service plays musical selections of a certain genre based on the user's artist selection. Partner: Zensar Technologies Industry: plays musical selections Historical system strategy defined by Pandora as a small company with minimal $’s available to support G&A Integration to various systems and benefit providers. Manual reconciliation of data across the systems. Finance now uses more than 15 key systems, leading to significant scaling challenges as we surpass $1B in annual revenue and expand internationally. Fully integrated system with Fusion Procurement on Cloud. Streamlined Business processes replacing manual processes making it more reliable and scalable Replacing manual processes and controls into, automated, Integrated processes and controls Reduce data, decision and analysis latency or delays Management Dashboards Integrated system with data integrity across applications l with Financial modules and Procurement to improve user confidence. Global reporting for improving organization wide decisions on various Financials aspects Improved Regulatory Compliance Pandora replaced Financial Force and Coupa legacy systems with Oracle Fusion Cloud Financials and Procurement | © Zensar Technologies 2015

Why Zensar Dedicated Cloud Center of Excellence
Oracle Cloud Certified professionals Fixed Scope Offerings Solution accelerators and utility based upgrade frameworks Cloud Lab (Build Proof of concept and DEMOs) Rich industry and HCM implementation experience Cloud implementation experience Trained Inside Sales team (Lead Generation) | © Zensar Technologies 2015

Next Step… To start your journey towards realizing your HCM vision, please contact us at: Web: | © Zensar Technologies 2015

Fixed Scope Offering for Implementation of Oracle Financials Cloud

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Fixed Scope Offering for Implementation of Oracle Financials Cloud

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