1. Session 2b, 25 November 2015 eChallenges e-2015 Copyright 2015 The National Archives of Estonia Current lack of interoperability among submission information packages and the bright future Tarvo Kärberg The National Archives of Estonia Estonia

2. Session 2b, 25 November 2015 eChallenges e-2015 Copyright 2015 The National Archives of Estonia THE E-ARK PROJECT ISCO-FUNDED BY THE EUROPEAN COMMISSION UNDER THE ICT-PSPPROGRAMME www.eark-project.eu European Archival Records and Knowledge Preservation #earkproject @EARKProject

3. Session 2b, 25 November 2015 eChallenges e-2015 Copyright 2015 The National Archives of Estonia Motivation, problem area A B C Agency A Z Agency B Agency C Data producers Archives Creating submission information packages (SIPs) Different structure, semantic etc.

4. Session 2b, 25 November 2015 eChallenges e-2015 Copyright 2015 The National Archives of Estonia Research Objectives Agency A Z’ Agency B Agency C Data producers Archives A B C Z Z Z Creating common submission information packages (SIPs)

5. Session 2b, 25 November 2015 eChallenges e-2015 Copyright 2015 The National Archives of Estonia Research approach, Methodology Collecting data –desktop research –questionnaire –interviews Analysing the gathered information Presenting results as deliverable Delivering a SIP draft specification Developing content type specific SIP profiles Updating the SIP specification

6. Session 2b, 25 November 2015 eChallenges e-2015 Copyright 2015 The National Archives of Estonia Major Outcomes/Results SIP draft specification in January 2015 SIP revised version in January 2016 final version of a SIP specification in January 2017 We are currently here

7. Session 2b, 25 November 2015 eChallenges e-2015 Copyright 2015 The National Archives of Estonia Report on available best practices Workflows for ingesting digital records –common only at a very high level –similar to PAIMAS (Producer Archive Interface Methodology Abstract Standard) Records export –no common standard for export process –the most used standard is ISO15489-1, followed by MoReq Submission information package (SIP) –influenced by METS standard in several cases –distinction between metadata and content catalogues in SIPs

8. Session 2b, 25 November 2015 eChallenges e-2015 Copyright 2015 The National Archives of Estonia Some principles from the SIP draft specification validation (structure and content) efficient processing (splitting SIPs) addition of new metadata standards addition of new content types separation of different metadata functionality

9. Session 2b, 25 November 2015 eChallenges e-2015 Copyright 2015 The National Archives of Estonia High-level view of the SIP The package submitted to the archive consists of submitted data (content) and metadata. Metadata Data Metadata Data Rep-001 Rep-002 SIP Represen- tations Represen- tations Metadata ? ?

10. Session 2b, 25 November 2015 eChallenges e-2015 Copyright 2015 The National Archives of Estonia SIP content-specific profiles ERMS –Based on MoReq2010 –The extraction part will be supported by the Alfresco Export Module –The SIP creation part will be supported by the ESSArch Tools Relational databases –Based on SIARD 2.0 (harmonised version of SIARD, SIARDDK and DBML) –Will be supported by the open source Database Preservation Toolkit Simple file-based system (SFBS) records –Archival descriptions are based on EAD standard –Is meant for „everything else“

11. Session 2b, 25 November 2015 eChallenges e-2015 Copyright 2015 The National Archives of Estonia Conclusion and outlook E-ARK provides a common SIP specification E-ARK provides the tools to implement the specification SIP standardisation allows individual organisations to save real money Stay tuned – a revised version of the specification is coming in January 2016

12. Session 2b, 25 November 2015 eChallenges e-2015 Copyright 2015 The National Archives of Estonia Thank you! ? Tarvo.Karberg[at]ra.ee