1. Click to edit Master title style Click to edit Master text styles Second level Third level Fourth level Fifth level 1 SI O S Svalbard Integrated Arctic Earth Observing System (SIOS) WP 6 “Data management and utilization plan” Michael Klages Alfred Wegener Institute for Polar and Marine Research Presented during the Kick – off Meeting in Oslo, 14./15. October 2010

2. Click to edit Master title style Click to edit Master text styles Second level Third level Fourth level Fifth level 2 SI O S - A total of 16 SIOS partners will contribute to WP 6 - 64 man months are allocated to this WP - A total of 5 tasks have to be addressed - We have a total of 8 deliverables - We have direct cross-links to 6 other WPs Some facts of SIOS WP 6

3. Click to edit Master title style Click to edit Master text styles Second level Third level Fourth level Fifth level 3 SI O S The goals of SIOS WP 6 The main objective of WP 6 is to build up an effective, easily accessible data management system which is fully compatible with and makes use of existing data handling systems in the thematic fields covered by SIOS. The second major goal is to develop a strategy and propose practical means how to facilitate and promote the utilization of these data in research and other user communities. One of the major problems : Wide spectrum of scientific fields, which, to a large degree, have developed individual solutions of data handling.

4. Click to edit Master title style Click to edit Master text styles Second level Third level Fourth level Fifth level 4 SI O S Task 6.1: Definition of the SIOS data policy Lead PI: AWI A common data policy for SIOS has to be defined. This must contain a definition of SIOS data sets, submission requirements (timeliness, data centres, file formats, documentation etc), potential access and use restrictions as well as potential logging requirements. A first draft will be worked out during the first project year [ Month 9 ] Supported by other major data providers (NPI, NERC, METNO, IMR, SU)

5. Click to edit Master title style Click to edit Master text styles Second level Third level Fourth level Fifth level 5 SI O S Task 6.2: Create an inventory of relevant available and expected data sets Lead PI: NILU Reports from the gap analysis working groups together with information from other data centers will help to get an inventory of relevant SIOS data. Infrastructure providers & potential user community will be addressed using an electronic questionnaire to collect information on potential future SIOS relevant datasets. The meta-information found will be made available online. Supported by full and associated partners representing major discipline branches (IOPAS, AARI, University of Leicester, UNIS, NPI, University of Tromsø)

6. Click to edit Master title style Click to edit Master text styles Second level Third level Fourth level Fifth level 6 SI O S Task 6.3: Utilisation of relevant existing data centres and archives Lead PI: CNR SIOS should cooperate with existing data management systems and link to these. Interoperability technologies applied within European or global interoperability networks, enables SDMS to connect to existing data catalogues. Machine interfaces to relevant data centres and archives will be identified and implemented. The SIOS Data Management System will harvest relevant metadata from existing data centres & archives. Supported by UNIS, AARI, IMR, METNO, EISCAT, and SU

7. Click to edit Master title style Click to edit Master text styles Second level Third level Fourth level Fifth level 7 SI O S

8. Click to edit Master title style Click to edit Master text styles Second level Third level Fourth level Fifth level 8 SI O S

9. Click to edit Master title style Click to edit Master text styles Second level Third level Fourth level Fifth level 9 SI O S Task 6.4: Design the SIOS Data Management System and implementation in the SIOS Knowledge Centre Lead PI: NERSC SDMS will/ must be a truly distributed data management system utilising existing infrastructure and relevant systems, although harvesting the meta-information provided in other systems The SIOS Data Management System (SDMS) will be a functionality-enabling component of the Knowledge Centre, supporting data submission, discovery, access, use and preservation of SIOS relevant data sets It will be assisted by partners with considerable experience in data base work: METNO, AWI, NPI, NILU, UNIS (where most PM were allocated)

10. Click to edit Master title style Click to edit Master text styles Second level Third level Fourth level Fifth level 10 SI O S Task 6.5: SIOS data utilisation plan Lead PI: AWI Supported by (associated) partners with outreach experience (Svalbard Science Forum, Arctic Centre-University of Lapland) and University partners (UNIS, UIB, RUG). Identification of relevant user communities of SIOS datasets  followed by the definition of procedures to make SIOS datasets available to relevant communities, e.g. the Earth System Modelling community ( by, for example, workshops, newsletters, public events, etc.) General guidelines on how project scientists and other interested persons can be assisted in using the SIOS data archive Existing relevant data and meta-information available will be compiled, and mechanisms to harmonize these datasets into common units, accessible formats, and uniform variables will be proposed.

11. Click to edit Master title style Click to edit Master text styles Second level Third level Fourth level Fifth level 11 SI O S Deliverables D6.1 SIOS Preliminary Data Policy (M9) D6.2 SIOS Datasets – Relevant Existing Datasets & expected Datasets (M12) D6.3 SIOS DMS – User Requirements Document (M15) D6.4 SIOS DMS - Requirements & Architectural Design Document (M18) D6.5 Integration with relevant data centres and archives, standards & procedures (M22) D6.6 Distributed SIOS Data Management System, first version (M24) D6.7 SIOS Data Utilisation Plan (M30) D6.8 Distributed SIOS Data Management System and Data Policy, final version (M35) Milestones M6.1 SIOS Preliminary Data Policy defined (Month 10) M6.2 SIOS Expected data catalogue and relevant databases available (Month 22) M6.3 SIOS Data Utilization Plan available (Month 30) M6.4 SIOS Data Management System and final data policy established (Month 36)

12. Click to edit Master title style Click to edit Master text styles Second level Third level Fourth level Fifth level 12 SI O S The next steps We need to know from Lead PIs the name and E-mail contact of the person in charge at NILU, CNR and NERSC AWI Robert Huber ; rhuber at pangaea.de NILUNN CNRNN NERSC Torill Hamre; Torill.Hamre at nersc.no After that we need to know from almost all data archives and centres the name of the contact person, in order to: - Prepare the 1 st draft of a SIOS data policy document - To assess relevant existing datasets & expected datasets