1. Training plan and choosing goals for training Andrej Potočnik Ministry of Agriculture and the Environment, Slovenia Beograd / Belgrade, 28-29 March 2013

2. 2 Standards and legislation - 1 This standard: import and export describes procedures for the inspection of consignments of plants, plant products and other regulated articles at import and export; is focused on the determination of compliance with phytosanitary requirements, based on visual examination, documentary checks, and identity and integrity checks; general and specific requirements Describes general and specific requirements

3. 3 Standards and legislation - 2 ISPM No. 23 – Guidelines for inspection (2005) compliance with import or export requirements - The objective of inspection of consignments is to confirm compliance with import or export requirements relating to quarantine pests or regulated non-quarantine pests. an inspector to decide whether to accept, detain or reject the consignment - The result of inspection should allow an inspector to decide whether to accept, detain or reject the consignment, or whether further analysis is required.

4. 4 Standards and legislation - 3 ISPM No. 23 – Guidelines for inspection (2005) 1.4 Requirements for inspectors: - technical qualifications and competencies, especially in pest detection; - knowledge of /or access to capability in/ identification of pests plants and plants products or other regulated articles

5. 5 Standards and legislation - 4 Plant Health Act (Official Gazette of the Republic of Serbia, No. 41/2009) Article 28: have to be trained and their knowledge have to be examined Phytosanitary, forest inspectors and plant health officials have to be trained and their knowledge have to be examined special programme prepared by the Ministry The trainings and examinations of knowledge are conducted in the frame of special programme prepared by the Ministry responsible for plant health

6. 6 The subjects of training - 1 Depends on tasks for which inspectors are authorised: Inspection at import, export and at the place of production Inspection at import, export and at the place of production Pest detection General and specific procedures Measures Administrative procedures Misdemanour (offence) procedures ….

7. 7 The subjects of training - 2 Depends on tasks for which inspectors are authorised: Inspection of plant seed material Inspection of plant protection products (PPPs) Inspection of the quality of plants and plants products or other regulated articles Inspection of the of non-animal origin food safety team building, General subjects e.g. information topics, rhetoric, team building, the managing with problematic personalities…

8. 8 Selection of the topics Proposals are prepared by: Inspectors Inspectors Officials Officials or experts from plant protection or other administration Experts Experts from diagnostic laboratories or other research and scientific institutions Final decision is approved by directing staff of the phytosanitary inspection. The topics are part of the annual plan The topics are part of the annual plan for the work of the inspectors.

9. 9 Selection of the topics – 1 Inspection objectives and methods – ISPM No. 23 Inspection of the consignements based on the examination of documents, verification of the identity and examination for pests and other requirements e.g. freedom of so il general and special inspection procedures – indenpendence, traceability, transparency /consistency, unity, security, recording/documenting Verification of compliance with phytosanitary import requirements import requirements (Annex IV?????) Verification the effectivenes of phytosanitary measures taken at the exporting country (fumigation, different treatments…) inspection of the performance of the several treatments

10. 10 Selection of the topics – 2 Inspection objectives and methods – ISPM No. 23 Sampling for laboratory testing or verification of pest identity sampling, diagnostic procedures, pests and symptoms caused by them Detection of organisms for which phytosanitary risk has not been analysed review of the EPPO Alert List Inspection based on Pest Risk Assesment PRA as a basic tool for the inspection procedures

11. 11 Selection of the topics - 3 Inspection outcome – ISPM No. 23 Phytosanitary requirements are met consignments for import will be released. Phytosanitary requirements are not met further actions shall be taken: These actions should be determined by the nature of the findings and the circumstances. They should be the minimum necessary to manage the risk identified and consistent with legislation.

12. 12 Selection of the topics – 4 Inspection outcome Administrative errors such as incomplete PCs can be resolved through contacts with the exporting NPPO. Other measures Other measures for non-compliance are described in detail in ISPM 20: detention, sorting and reconfiguring, treatment, rejection, destruction, reshipment When the measures are carried out have to be ensured: Notifications Follow-up measures

13. 13 Frequency of the training - SI experiences There is a long period practise of 2 main 1 or 2 days training per year for all inspectors and some specific short training for all or smaller group of inspectors – a group includes inspectors who deal with the problems which are the subjects of the training in question or who later train the other inspectors with whom they regularly work together

14. 14 Who could be a trainer local The trainers are usually selected from local and foreign experts from: different diagnostic laboratories or other research and scientific institutions; plant protection or other administration and inspectors inspectors

15. 15 The goals of training Training and workshops have to: gain a knowledge and skills (technical qualifications) for the inspection actively involve all inspectors and officials in decision making maximise individuals' commitment and engagement build a team spirit that lasts achieve consensus articulate a shared vision make plans that really happen

16. 16 The goals of training Team building Team building and some of the goals of training have the same purposes “Group behaviour has ranged from total chaos to dramatic success, but it is increasingly evident that groups enjoy their greatest success when they become more productive units called teams” “Group behaviour has ranged from total chaos to dramatic success, but it is increasingly evident that groups enjoy their greatest success when they become more productive units called teams” (Maddux,R.B. 1990) Team building are all activities which lead to transformation from a group to a team.

17. 17 A group becomes a team when - 1 its members feel a sense of ownership for their work and a commitment to commonly established objectives; there is a shared understanding that personal and team goals are best reached with mutual support; there is participative decision making; members can contribute their personal resources, qualities and competencies to the success of the work;

18. 18 A group becomes a team when - 2 there is a climate of trust and encouragement to express ideas, opinions, disagreements, feelings and questions, where members make efforts to understand each other’s point of view; members are encouraged to develop their skills and apply them during the work; Conflict is considered a normal aspect of interaction and is viewed as an opportunity for new ideas, creativity and improvement.

19. 19 Some principles for successful team work -1 : commitment A team can only work effectively if every member wants it to work – each member has to feel a commitment to the team. his or her own role personal resources, qualities and competencies. Each member of a team has his or her own role – atmosphere in the team has to encourage the contributing personal resources, qualities and competencies. Take the time needed to discuss basic approaches and ideas, to evaluate your teamwork and give to feedback to each other.

20. 20 Some principles for successful team work - 2 : basic values and objectives. Act on the basis of commonly established basic values and objectives. Accept yourself and the others. Self-responsibility: Self-responsibility: I am responsible for my own actions and behaviour. Trust in and support each other’s abilities and performance. challenge yourself Be ready to take the risk to do something new, challenge yourself.

21. 21 Some principles for successful team work - 3 : Accept mistakes as a chance for learning. The team is able to improve itself by examining its procedures and practices. Be ready to accept emotions as part of the work process. Have pride Have pride in the accomplishments of the team. Teamwork is also fun - if it isn’t, something is wrong.

22. 22 Team building Each team establish and follow its own: Vision Vision – desires, wishes – more long-term aspect Mission Mission – aims – more short-tem aspect (Fundamental) values (Fundamental) values – basis for the approaching the visions and missions

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