1. Southeast Region Pop Warner
Purpose of the team book
Maintain records of the players
Include parental consents and contact information
Head coaches clinic certificates
Include emergency contact information for players
Presentation of team book
Ensure that all forms are dated 2016
Forms should be placed in a three ring binder
Use sheet protectors to separate information
Team books must be present at every:
Team, Association, League and Regional event including games, practices, fund raisers, competitions, etc
Spot checks should be conducted by association and league officials
Team books can be use in an emergency to access:
1. Parent and emergency contact information
2. Insurance information
3. Any allergies that a child has
Team Book Order
Updated 2016

2. Team Book Order for Book Check
Sleeve 1a. Regional Book Certification (When required)
Sleeve 1b. Empty
Sleeve 2. Certified National Roster
Sleeve 3a. Emergency Action Plan
Sleeve 3b. Player Safety Coach
Sleeve 4. First Aid/CPR card(copy)
Sleeve 5a. Participant ID Card
Sleeve 5b. Participant Proof of age (Birth Certificate)
Sleeve 6a. Participant Physical (Dr. Signature)
Sleeve 6b. Participant Physical (Parents Signature)
Sleeve 7. Participant Contract/Parental Consent
Sleeve 8. Participant Scholastic Information
Sleeve 9. Participant Absentee Forms
Sleeve 10a.Coach Certificates (Order on roster) SER
Sleeve 10b. Certificate YCADA/USA
Final Sleeve. Final Skill Progression Sheet/Head Coach Declaration (Cheer Only)
(Football & Cheer participants should be listed in alphabetical order)
Participant Order in the Book
ALL participants for football and cheer should be listed in alphabetical order. All Older/Lighter football participants should have a RED tab on their ID Card that say O/L for Older Lighter
National Certified Team Rosters
Certified & signed by League official
 “Do Not Use” roster is not acceptable
Coaches/ Assistant coaches certification
Football Staff
ALL staff (including team parent & coach trainees) on the football roster must complete the USA Football Level 1 Coach Certification Course. New coaches take the full USA Football Level 1 Course. Coaches are still required to complete the SE Regional Training. Team Parents are also required to complete the SE Regional Team Parent Training.
Cheer/Dance Staff
ALL staff (including coach trainees and student Demonstrators) on the cheer roster must complete the Youth Cheer & Dance Alliance (YCADA). Coaches are also required to complete the Southeast Region Coaches Clinic. Team parents MUST have YCADA training.
Coach Certification Expirations
USA – 1 year
PSC – 1 Year
YCADA – 2 years
SER Cheer Online Temporary Basic – 1 Year
SER Cheer Advance – 3 years
SER Football Advance – 3 years
SER Football Online Temporary Basic – 1 year
SER Team Parent Live or Online – Forever (subject to change)
SER Tiny Mite Football – Forever (subject to change)
First Aid and CPR Certification
Include a copy of each card holders certification
Student Demonstrators and Coach Trainees have the same paperwork requirement as all other participants.
Coach Trainees & Student Demonstrators
Should be listed as participants, and also should have certificates listed in the back of the book.

3. Sleeve #2 League One Roster This is printed out from League One.
Certified National Roster
Sleeve #2 League One Roster This is printed out from League One.

4. Sleeve #3a This is required to be filled out for every team book
Emergency Action Plan
Insert your Association’s Emergency Action Plan.
Sleeve #3a This is required to be filled out for every team book

5. Association Designated Player Safety Coach
This will either be a USA Certificate or this attestation form. USA may provide the certification but if they do not then use this attestation form.
Sleeve #3b Each park has one trained and certified USA Football Player Safety Coach.  The Player Safety Coach's USA Heads Up Certificate is placed here.

6. CPR Certified Identification Cards
Insert the certificate of the CPR & First Aid
Sleeve #4 There must be a minimum of one adult on each team roster that is CPR certified.  Copies of the CPR certification cards from the certifying company are placed here.

7. Sleeve 1 front, Participant ID card
The color of the ID card should match the color of the division as listed at the top of ID Card (see “card/ink color by division” section)
Current and clear head shot photo attached to card (not older than 2 years (No hats). The picture must be secured to the card. Photo must be in color no black & white photos.
League stamp should be partially on the card and partially on the picture without covering the child’s face.
Initial weight
Enter weight on “initial weight” line;
This weight must be done in conjunction with the first practice; and
Must be within mandatory cut limits (6 over, 3 under).
DOB
Actual Date of Birth
O/L
It needs to be the O/L stamp in red ink (football only)
Medical
Y/N (circle one to verify examination of physical form)
Certified Weight and Date
Taken prior to the first regular season game for the League during the Certification days established by the League
Certification weight can ONLY be done by League official
Cheer Certified Date
Date the cheerleader/dancer is certified
Scholastics
Insert actual GPA or circle SE (Scholastic Eligibility) as applicable
Reclassified Date
Not applicable in the Southeast Region
It has to be signed and dated by the League Certification Official
Game Date Certification
Game Date
Date of Game
Weigh Master’s Certification
League or Association Stamp ( Every game every participant)
P - Pass – Certified to participate that day
F – Fail – Failed to certify to participate that day
DNP – Did Not Participate (Absent, Sick, Injured)
Cheer Only – If a cheer participant is at the game but does not participate – stamp the ID Card in the appropriate box and circle DNP
If a cheer participant is absent from the game do NOT stamp the box – simply write ABSENT in the Weight Master’s Certification box.
Sleeve #5a Front -Official ID card The front of this sleeve must be cut out on the bottom section to allow the card to be stamped without removing the sheet each week.
The Association fills out the top two sections with the exception of the ‘Certified Weight & Date’ (for football) and ‘Cheer Certified Insert Date’. The League Official will be responsible for completing these fields when signing the card to certify the participant.
The League adds the ‘certified weight & date’ for football, for Cheer/Dance the League adds the ‘certified date’. The card is then signed by League Official.

8. Sleeve # 5 between 5a & 5b Waivers/Special information.
All Legal paperwork including:
Examples:
Waivers-(1st)
Name Changes
Guardianship
Adoption papers
Name Changes;
Guardianship paper work;
Court orders; and
Any other relevant documentation.

9. League
Stamp in clear area
Sleeve 1 back Birth Certificate
The stamp verifies comparison with original document to the certified copy.
Stamp in clear area. See arrow examples on PowerPoint. This is verified by a League official. Make sure to check the name of the child & the DOB, not the date filed. A common mistake.
Highlight in YELLOW - Name and DATE OF BIRTH
If you have a foreign language birth certificate - you must attach a notarized document translating the vital information into English.
A certified copy of the birth certificate on file bearing the seal of the
issuing office of the state of birth is the best guarantee of reliability
of claimed date of birth and is form of proof most recommended.
Passports are also reliable. Military ID cards are acceptable. Certified
wallet-size certificates issued by a state or commonwealth are
acceptable. Any other alleged “proof of birth date,” including photo
copies of “originals,” are to be accepted only upon the willingness of
the team administration to have its schedule forfeited should fraudulent
application later be determined. PWLS does not mandate retaining
the originals but verifying them.
Sleeve #5b Back - Birth Certificate (an original certificate or a certified copy)
The League Official should stamp in a clear area on the copy which verifies they have compared the original certified document to the copy.
If the birth certificate is in a foreign language, a notarized document translating the vital information into English should be attached. (Sample translation form on next slide).
Tip: When comparing the birth certificate to the ID card and the roster, make sure to check the spelling of the child's name and verify the date of birth was used instead of the date filed as this is a common mistake.

10. All this area needs to be filled out also
Page 2 front Physical Form
Section II of Medical History (This section must be shown)
Verify the doctors signature in current year on the form from the current year. Stamp by Doctor’s signature. See arrow above. This is verified by a League official.
Only the following can sign a physical- MD’s, DO’s ,PA’s, ARNP’s, CNS’s, DC’s (Chiropractor).
RN, Medical Assistants, LPN, CAN, Athletic Trainers, certified/ registered Chiropractor Assistants ARE NOT allowed to sign this form and it will get rejected.
Required Medical follow-up must be accomplished as specified and/or prior to certification.
Highlight in YELLOW – Form Year, Participant Name, Doc Signature
League
Stamp Here
Sleeve #6a Front- Pop Warner Physical Form- 2nd page Doctors Signature Page
No Whiteout
The League Official should verify the following: the participants name, the physical section is filled out, the Dr. has signed or stamped the form, the Date of Signature is in the current year, the medical profession is on the list of approved degrees (see attached list) and if the Dr. has indicated that follow up is required that there is documentation this has been done. **NOTE: the following professions are not permitted to perform physicals - RN, Medical Assistants (MA), LPN, CAN, Athletic Trainers, Certified or Registered Chiropractor Assistants, Acupuncturists.

11. This is not part of the team book. It is a resource only.

12. Sleeve #6b Back- Pop Warner Physical Form- 1st Page
Sleeve #2 Back- Pop Warner Physical Form- 1st Page
Must be current Physical Fitness & Medical History Form;
Will be found behind page 2 of the physical form in the Team book;
Completed by the parent/legal guardian.
No Whiteout
Sleeve #6b Back- Pop Warner Physical Form- 1st Page
The League Official should verify that the parent or legal guardian has signed and dated the form as well as fully completing the medical history information.

13. Participant/Parental Consent Form
Sleeve 3 Front Page 2 back Participant Contract and Parental Consent
Parent’s or legal guardian’s signature and date is required. This is verified by a league official.
The participants name needs to be filled out. Also the participant needs to sign.
Sleeve #3 Back- Participant/Parental Consent Form
Complete top section
This is important information but will not prevent the child from being certified
Sleeve #7 a & b
The League Official is verifying the following on this form:
The person signing the form is the parent or legal guardian and the form is dated
The participants name is on the form
The participant has signed the form (regardless of how young)

14.  Sleeve 4 Front Scholastic information
Participant must submit report card
Final Report Card from previous school year; OR
Tiny Mite form (SE Region form).
Order-
1. GPA calculation sheet
2. course work sheet
3. report card
Sleeve #8 Front- GPA Spreadsheet with full report card behind the spreadsheet
The names on the GPA Spreadsheet and the report card must match. The report card must include all 4 – 9 week periods or semesters from the previous year.
This sheet can ONLY BE STAMPED by the League Scholastic Coordinator. See above for correct format of stamp.

15. Foreign Language Birth Certificate Sample Translation Form If applicable should be in Sleeve 5b
If the birth certificate is in a foreign language, a notarized document translating the vital information into English should be attached.

16. Absentee Form
Sleeve #9 if a person is absent they are required to have one of these forms for each absence.

17. All Certificates
Starting with Sleeve #10 (Order of the coaches follows the national roster order) (One sleeve per coach, 10 A. Regional Clinic FB or Cheer 10 B. USA/YCADA
Starting with Sleeve #10 (Order of the coaches follows the national roster order) (One sleeve per coach, 10 A. Regional Clinic FB or Cheer 10 B. USA/YCADA

18. Skill Progression Sheet/Head Coach Declaration (Cheer Only)
Final Sleeve