1. Library Committee October 7, 2009

2. The Capital Campaign Momentum!

3. The Capital Campaign May 20 th Pledges $391,300 Cash Gifts $113,125 TOTAL $504,425

4. The Capital Campaign October 7 th Pledges $1,436,300 Cash Gifts$217,772 TOTAL $1,654,072

5. The Capital Campaign October 7 th Library-specific gifts - $364,355 Unrestricted - $1,289,717

6. The Capital Campaign One Third the Way to the Target! Projected Cash Contribution to the Ludington Project in 2010 $400,000

7. The Capital Campaign On September 30, Charlie Bloom announced a million-dollar commitment from a yet-anonymous donor

8. The Capital Campaign The Campaign office has nine private sector foundation proposals in play for over $500,000 Two specific and four open-amount “asks” are pending to individuals for over $500,000

9. The Capital Campaign PR Campaign Launched: “Tell Us Your Library Story” People are encouraged to talk about libraries and their lives Features a web presence & a blog Funded by Suburban Square

10. The Capital Campaign Campaign Committee participation grows System Committee Ludington Committee Bala Committee Momentum!

11. The Ludington Library Renovation Activities Update

12. The Ludington Library Renovation

13. Key Activity Dates: May 20 Library Committee approved sending the project out for bid July 1-8 Construction docs submitted for permit review Aug 14 Permit review completed Sept 10 & 17 Advertisement of the project for bid More 60 bid packages have been purchased to date Oct 5 Over 40 contractors attended the Pre-bid meeting Oct 27 Bid opening (bids due by 11:00 am) Nov 18 Bid review & possible award Nov 19 If bids awarded, Communication Plan initiates Nov 19 – Dec 31 If bids awarded, contract execution January 2010 Construction expected to begin

14. The Ludington Library Renovation Interim Operations - Update In September the State Library approved the Ludington closure Designated Ludington Lite a “Temporary Branch” operation This approval process required by the state

15. The Ludington Library Renovation Interim Operations - Plans Relocate the Ludington collection to: Processing Center Ludington Lite Make Ludington’s collection available by request from the online catalog

16. The Ludington Library Renovation Interim Operations – Plans, continued Relocate the public access computers to Ardmore and Bala Libraries Add story times at Ardmore and Bala Move Ludington reference service to Bala

17. The Ludington Library Renovation Interim Operations Plans, continued Relocate Ludington’s staff to Ardmore, Bala & Belmont Hills Backfill existing vacant positions Staff 7 additional hours at Bala (state standard) Assist with remote storage and RFID tasks at Processing Center

18. The Ludington Library Renovation If Bid Approval - Nov 18 Communication Plan roll out - Nov 19: Brochures Signage Web site info Letters Email on ListServs Press release

19. The Ludington Library Renovation If Bid Approval - Nov 18 Contract execution with bid award winners Contract execution with a regional moving firm specializing in libraries

20. The Ludington Library Renovation Closure of Ludington could begin as early as December 7 th Closure may be phased so that Ludington closes & Ludington Lite opens with minimal public disruption

21. The Ludington Library Renovation Why Ludington? Why Now? Ludington has not been renovated in a quarter century – leading to –Significant deferred maintenance, accessibility & safety upgrade needs –Technology readiness needs –Space constriction Use of the Library is heavy and growing Capital Campaign interest is strong Bid environment is very good

22. The Renovation Project Sequence What’s Next?

23. The Renovation Project Sequence June 24 CIP Workshop the Department of Libraries recommended that the Bala Cynwyd Library Renovation Project be next Why Bala?

24. The Renovation Project Sequence Deferred Maintenance & ADA Upgrades 7 areas require immediate improvement –HVAC replacement (including boiler) –Roof system replacement –Upgrade to fire suppression (sprinklers) 19 recommended long-range improvements –Replace all exterior doors –Replace all window units –Make the building fully ADA accessible

25. The Renovation Project Sequence Safety & Ease of Navigation Create open layout with good sightlines Upgrade fire suppression (sprinklers) Create intuitive integration of space & service points Patrons say finding services is a challenge Nothing in current layout is user-friendly

26. The Renovation Project Sequence Upgrade Library Technology Space “Libraries have undergone tremendous change in the past several decades. The emergence of new technologies has caused libraries to run ‘parallel systems’ of traditional services and new, innovative services. It is important to maintain a careful balance of the new and the traditional.” Rich Bowra, Library Consultant

27. The Renovation Project Sequence Upgrade Library Technology Space Increase space with access to power for laptops & portable devices Secure energy efficient power delivery throughout the building Change from barcodes to RFID for –Security –Inventory –Productivity –Self-checkout

28. The Renovation Project Sequence Relieve Space Constriction Space issues at Bala first discussed 1999 At critical mass now –Service & staff work areas inadequate –No quiet study area for patrons –No space for tutoring –Inadequate space for serving Young Adults –Storage space insufficient & scattered –Inadequate space for book sales & merchandizing

29. The Renovation Project Sequence Sept 16 Bala Walkthrough was scheduled to allow commissioners & staff a first-hand look at Bala facilities issues

30. The Renovation Project Sequence VITETTA design for Bala includes a small 5,777 square foot addition & a complete reorganization of floor-plans and layout to address the issues noted above

31. The Renovation Project Sequence

32. Why Bala? Why Now? Capital Campaign has gained momentum –Allow a solid year of donor work to build momentum toward project initiation The year-long closure would free staff –Continue Remote Storage & RFID tasks –Continue to backfill positions Keystone grant timing Urgency of HVAC & Roof replacement

33. State Budget Impact Funding Reductions Projected

34. State Budget Impact State Budget Impasse has affected many public services, including libraries Most-likely scenario could be a 38% cut For Lower Merion approximately $200,000 2009 LMLS is down $135,000 in state funds

35. State Budget Impact Lower Merion libraries use state funds primarily for Collections Technology Without state funds, local library fund- raising may be called on to plug the gap

36. State Budget Impact LMLS Board of Directors is also considering Fine and Fee increases Charging for holds/reserve requests Reducing loan times (reduces items purchased)

37. State Budget Impact All strategies acknowledge state standards for public libraries which measure Local Government Support Collection expenditure levels Local Financial Effort

38. Library Committee 10.07.09 A waiver application process exists if a library is not able to reach full standards in any category PUBLIC COMMENT