1. Submission doc.: IEEE 802.11-11/1249r1 Slide 1 802.11 WG Editor’s Meeting (Sept ‘11) Date: 2011-09-19 Authors: Peter Ecclesine (Cisco Systems) September 2011

2. Submission doc.: IEEE 802.11-11/1249r1 Abstract This document contains agenda/minutes/actions/status as prepared/recorded at the IEEE 802.11 Editors’ Meeting Slide 2Peter Ecclesine (Cisco Systems) September 2011

3. Submission doc.: IEEE 802.11-11/1249r1 Slide 3 Agenda for 2011-09-20 Roll Call / Contacts / Reflector Go round table and get brief status report ANA Status / Process / What is administered 802.11 Mandatory Draft Coordination before SB Numbering Alignment process / Spreadsheet Amendment Ordering / Draft Snapshots Style Guide for 802.11 MIB style and Frame practices (FrameMaker 10.0) Peter Ecclesine (Cisco Systems) September 2011

4. Submission doc.: IEEE 802.11-11/1249r1 Slide 4 Roll Call – 2011-09-20 802.11 Editor’s Present P802.11mb Amendment (REVmb) – Adrian Stephens P802.11ac Amendment (VHT L6) – Robert Stacey P802.11ad Amendment (VHT60) – Carlos Cordeiro P802.11af Amendment (TVWS) – Peter Ecclesine P802.11ah Amendment (S1G) – Minyoung Park P802.11ai Amendment (FILS) – Tom Siep 802.11 Editor’s Not Present P802.11ae Amendment (QosMan) – Henry Ptasinski P802.11aa Amendment (VTS) – Alex Ashley Also present: IEEE Staff present and always welcome! IEEE Staff not present and always welcome! –Kim Breitfelder – manager publishing, k.breitfelder@ieee.orgk.breitfelder@ieee.org –Tricia Gerdon – our staff liaison, p.gerdon@ieee.orgp.gerdon@ieee.org –Michelle Turner – staff editor for 802, m.turner@ieee.orgm.turner@ieee.org Note: editors request that an IEEE staff member should be present at least during Plenary meetings Peter Ecclesine (Cisco Systems) September 2011

5. Submission doc.: IEEE 802.11-11/1249r1 Slide 5 Volunteer Editor Contacts TGmb – Adrian Stephens – adrian.p.stephens@intel.comadrian.p.stephens@intel.com TGaa – Alex Ashley – alex.ashley@hotmail.co.ukalex.ashley@hotmail.co.uk TGac – Robert Stacey – rjstacey@gmail.comrjstacey@gmail.com TGad – Carlos Cordeiro – carlos.cordeiro@intel.comcarlos.cordeiro@intel.com TGae – Henry Ptasinski – henry@logout.comhenry@logout.com TGaf – Peter Ecclesine – pecclesi@cisco.compecclesi@cisco.com TGah – Minyoung Park – minyoung.park@intel.comminyoung.park@intel.com TGai – Tom Siep – tom.siep@csr.comtom.siep@csr.com Editors Emeritus: –TGk – Joe Kwak– joekwak@sbcglobal.netjoekwak@sbcglobal.net –TGp – Wayne Fisher – –TGr – Bill Marshall – wtm@research.att.comwtm@research.att.com –TGs – Kazuyuki Sakoda – KazuyukiA.Sakoda@jp.sony.comKazuyukiA.Sakoda@jp.sony.com –TGu – Necati Canpolat – necati.canpolat@intel.comnecati.canpolat@intel.com –TGv – Emily Qi – emily.h.qi@intel.comemily.h.qi@intel.com –TGw – Nancy Cam-Winget – ncamwing@cisco.comncamwing@cisco.com –TGz – Menzo Wentink – mwentink@qualcomm.commwentink@qualcomm.com Peter Ecclesine (Cisco Systems) September 2011

6. Submission doc.: IEEE 802.11-11/1249r1 Round table status report REVmb – in Sponsor Ballot comment resolution, hope to recirc 11aa – in Initial Sponsor Ballot 11ac – expect to go to WG LB out of November 11ad – in WG Letter Ballot comment resolution, hope to recirc 11ae – in SB comment resolution 11af – hope to go to WG LB after November meeting 11ah – working on spec framework, hope to have a draft in November, 2012 11ai – processing submissions, hope to start a skeleton draft in November Slide 6Peter Ecclesine (Cisco Systems) September 2011

7. Submission doc.: IEEE 802.11-11/1249r1 Reflector Updates Each editor is expected to be on the reflector and current. If you didn’t receive the meeting notice from the reflector, please send email to adrian.p.stephens@intel.com To be updated: –None Slide 7Peter Ecclesine (Cisco Systems) September 2011

8. Submission doc.: IEEE 802.11-11/1249r1 Slide 8 IEEE Publication Status Publications completed for 802.11k, 802.11n, 802.11p, 802.11r, 802.11u, 802.11v, 802.11w, 802.11y and 802.11z –11k now available with Get802 –11n now available with Get802 –11p now available with Get802 –11r now available with Get802 –11u now available with Get802 –11v now available with Get802 –11w now available with Get802 –11y now available with Get802 Publication of 11s announced September 10th Peter Ecclesine (Cisco Systems) September 2011

9. Submission doc.: IEEE 802.11-11/1249r1 Numbering Alignment Process Update from all published standards. Posted as 11- 11/1149r2 (2011 September 18) By Peter Ecclesine REVmb D10 is numbering baseline. 11ae is the first, then 11aa, 11ad, 11af, 11ac, 11ah, 11ai. TG editor will be responsible for ensuring their column represents their latest draft WG editor will update any “changes pending” columns and summarize status to editors Slide 9 Peter Ecclesine (Cisco Systems) September 2011

10. Submission doc.: IEEE 802.11-11/1249r1 Amendment & other ordering notes Editors define publication order independent of working group public timelines: –Since official timeline is volatile and moves around –Publication order helps provide stability in amendment numbering, figures, clauses and other numbering assignments –Editors are committed to maintain a rational publication order Numbering spreadsheet 11/1149: –Succeeding amendments to do their respective updates –Must match the official timeline after plenaries –We are seeing problems in MIB numbering, and say at end of WG LB, our internal MEC insists that the numbering spreadsheet is correct Slide 10Peter Ecclesine (Cisco Systems) September 2011

11. Submission doc.: IEEE 802.11-11/1249r1 MDR Status 802.11 Working Group MDR 11-11/615r4 documents the process Being written into the 802.11 Operating Manual P802.11aa D5.0 went through Working Group Mandatory Editorial Coordination before July 2011 P802.11ad D4.0 went through Working Group Mandatory Editorial Coordination before July 2011 P802.11ae D4.0 went through Working Group Mandatory Editorial Coordination before July 2011 Slide 11Peter Ecclesine (Cisco Systems) September 2011

12. Submission doc.: IEEE 802.11-11/1249r1 Editors page http://www.ieee802.org/11/editor_resources.html Comments or changes? Volunteers sought to improve this state. September 2011 Peter Ecclesine (Cisco Systems)Slide 12

13. Submission doc.: IEEE 802.11-11/1249r1 802.11 Style Guide See 11-09-1034-03-0000-wg11-style-guide.doc Editor’s responsibility includes checking the 2009 IEEE Standards Style Manual when creating or updating drafts. Submissions with draft text should conform to both the WG11 Style Guide and IEEE Standards Style Manual Note that the Stle Guide evolves with our practice Slide 13Peter Ecclesine (Cisco Systems) September 2011

14. Submission doc.: IEEE 802.11-11/1249r1 Slide 14 Editor Amendment Ordering Amendment NumberTask GroupREVCOM Date 802.11 Amendment 8TGvFeb 2011 802.11 Amendment 9TGuFeb 2011 802.11 Amendment 10TGsSept 2011 802.11 Revision802.11mbMar 2012*est. 802.11-2011 Amendment 1TGaeJun 2012 802.11-2011 Amendment 2TGaaJun 2012 802.11-2011 Amendment 3TGadDec 2012 802.11-2011 Amendment 4TGafMar 2013 802.11-2011 Amendment 5TGacDec 2013 802.11-2011 Amendment 6TGahJuly 2013 802.11-2011 Amendment 7TGaiSept 2013 Data as of Sept 2011 See http://grouper.ieee.org/groups/802/11/Reports/802.11_Timelines.htmhttp://grouper.ieee.org/groups/802/11/Reports/802.11_Timelines.htm Amendment numbering is editorial! No need to make ballot comments on these dynamic numbers! Peter Ecclesine (Cisco Systems) September 2011

15. Submission doc.: IEEE 802.11-11/1249r1 Slide 15 Email Your Draft Status Updates Each editor, please send update for next page via the editor’s reflector no later than Thursday am2 to update table on next page! Peter Ecclesine (Cisco Systems) September 2011

16. Submission doc.: IEEE 802.11-11/1249r1 Most current doc shaded green. TGPublished or Draft Baseline Documents SourceMEC Style GuideEditor Snapshot Date Publi shed smbaeaaadafacahai sYFrame 8.0Yes2009Kazuyuki Sakoda19-Jul mbY10.1Frame 9.0Yes2009Adrian Stephens21-Sep aeY12.09.05.0OpenOffic e 3.2 Yes2009Henry Ptasinski19-Jul aaY11.09.03.06.0WordYes2009Alex Ashley19-Jul adY10.05.06.05.0WordYes2009Carlos Cordero21-Sep afY10.05.06.04.01.03Frame 9.0No2009Peter Ecclesine22-Sep acY12.09.04.05.03.01.0 Frame 9.0No2009Robert Stacey19-Jul ahNo2009Minyoung Park19-Jul aiFrame 10.0 No2009Tom Siep22-Sep Changes from last report shown in red. Slide 16 Sept 2011 Draft Development Snapshot Slide 16Peter Ecclesine (Cisco Systems) September 2011

17. Submission doc.: IEEE 802.11-11/1249r1 MIB style, Visio and Frame practices I’m going to suggest going forward we use a single style with appropriately set tabs, and use leading Tabs to distinguish the syntax and description parts. (Adrian Stephens Feb 9, 2010) Keep embedded figures using visio as long as possible –Near the end of sponsor ballot, turn these all into.wmf (windows meta file) format files (you can do this from visio using “save as”). Keep separate files for the.vsd source and the.wmf file that is linked to from frame. Frame templates for 11aa, 11ac, 11ad, 11af September 2011 Peter Ecclesine (Cisco Systems)Slide 17

18. Submission doc.: IEEE 802.11-11/1249r1 Conference Calls Are they of any value? Next Meeting: November 6-11 Atlanta, GA Any need for conference calls? Slide 18Peter Ecclesine (Cisco Systems) September 2011

19. Submission doc.: IEEE 802.11-11/1249r1 Two Technical Editors Peter Ecclesine will run the face to face meetings Adrian Stephens will run the publication process Adrian Stephens is the ANA administrator All are on the Editor’s email list. September 2011 Peter Ecclesine (Cisco Systems)Slide 19

20. Submission doc.: IEEE 802.11-11/1249r1 Reference Material Slide 20Peter Ecclesine (Cisco Systems) September 2011

21. Submission doc.: IEEE 802.11-11/1249r1 Slide 21 Editorial Streamlining Focus is on consistency across all TGs: –Completed Streamlined ANA processes – 07/0827r0 Consistent format for REDLINE contributions across TGs – 07/0788r0 Consistent process for editorial comment resolution across TGs (WG & Sponsor) – 07/2050r0 –Guideline for technical vs. editorial, sample editorial comment responses Format for comment reporting across TGs (WG & Sponsor) – 07/1990r0 (tool in 07/2116r0) Stable numbering method (See 07/2810r0) Consistent naming of redlines (See 07/2810r0) Draft templates for FRAME (no Word) to help train new editors more rapidly –Under Construction (in priority order) 1.Revise the editor’s guideline – comments on 09/1034? 2.Mentoring program – Name a mentor for each new editor 3.MIB element numbering and compiling – publish a rolled-up MIB of k/r/y 4.Guideline on non-technical front matter 5.Guideline describing expected editorial development and maturity of draft through stages in 802.11 for consistency across TGs 6.Guidelines for primitives – ARC to consider Peter Ecclesine (Cisco Systems) July 2011

22. Submission doc.: IEEE 802.11-11/1249r1 Numbering of Annexes and Clauses Proposal: TGMb will fix the ordering of annexes –Ample bad precedent set by 11k –Bibliography should be the first or final annex per IEEE Standards Style Guide Clause numbering has similar issue during rollup –TGn clause 3a, 11r clause 11a, 11y clause 11.9a REVmb numbering will stay using “Amendment style” numbering until the very last possible moment before going to Sponsor Ballot. Slide 22Peter Ecclesine (Cisco Systems) July 2011

23. Submission doc.: IEEE 802.11-11/1249r1 Draft naming convention Drafts and redlines are.pdf files Syntax: Draft _ [Redline [Compared to _ ]].pdf Examples: Draft P802.11n_D8.0.pdf Draft P802.11n_D8.0 Redline.pdf Draft P802.11n_D7.04 Redline Compared to P802.11n_D7.03.pdf Please use this convention for all drafts posted on the 802.11 website. Slide 23Peter Ecclesine (Cisco Systems) July 2011

24. Submission doc.: IEEE 802.11-11/1249r1 Lessons Learned from RevCom During Sponsor ballot… (see 09/1058r1) Minimise cross references (“disagree – see CID 1234”) –Because not all CIDs are included in the “unsatisfied comments” listing, so this may end up a dangling reference. –Copy resolution + add (“same as resoution for CID 1234”) Provide full URLs for doc references –Because some members of RevCom and the Sponsor Pool may not be familiar with how to get to Mentor Minimise use of doc references –Cut and paste from reference doc, where-ever possible. This minimises work for sponsor ballot members getting reference documents. –Easier to audit process Slide 24Peter Ecclesine (Cisco Systems) July 2011

25. Submission doc.: IEEE 802.11-11/1249r1 Publication Work Plan Note: to be included in the editor’s operations manual Here is the workflow we have used for a number of years with IEEE staff on publication of 802.11 publications: 1.Editors provide FRAME source and any freestanding graphics (Powerpoint, Visio. TIF) to staff at time of REVCOM submission. 2.Editors provide a list of requests editorial corrections no later than REVCOM approval date. 3.Staff prepares a publication draft and highlights changes they have made and questions they need addressed or confirmed. This draft is sent to Task Group Editor and the Working Group Technical Editor (me). This typically occurs about 2-3 weeks after approval for publication, since the preparation work is usually (but not always) begun ahead of approval. This is also typically the draft peer reviewed by IEEE staff. 4.The Task Group Editor responds to all questions on domain specific questions, with copy to Working Group editor (me). This typically takes about 3-5 days. 5.The Working Group Technical Editor reviews responses from the Task Group editor, completes any responses, and provides a list of WG officers and voting members valid for the document as of the opening day of the Sponsor ballot. This typically only takes one additional day from the prior step as most of the work is done in parallel by the two editors. 6.Final draft is submitted by the IEEE staff to Working Group Technical Editor and Task Group Editor for sign-off. Any changes from the responses or IEEE peer review are highlighted and explained. This typically takes only one or two days more after the responses are received from the editors. 7.Task Group Editor gives final approval. No changes are expected. This usually occurs within 24 hours. 8.Working Group Technical Editor signs off and provides draft to Working Group Chair. No changes are expected. This usually occurs within 24 hours and in parallel with the previous step. 9.Working Group Chair sends email to sponsor and IEEE staff letting them know the Working Group has signed off on the publication process. Slide 25Peter Ecclesine (Cisco Systems) July 2011

26. Submission doc.: IEEE 802.11-11/1249r1 Terry Cole on Changes to MIB elements You can incrementally add to a MIB element without deprecation at any level. That is, add new values and meaning pairs. You can change the description of a MIB element without deprecation at any level. That is add new text clarifying or even changing the meaning of the element to keep up with the standard. I would advise deprecation when changing the definition of some value of a MIB from one thing to another. However, I don't know of any rules requiring this. Slide 26Peter Ecclesine (Cisco Systems) July 2011

27. Submission doc.: IEEE 802.11-11/1249r1 Publications: lessons learned When quoting baseline text inaccurately, the baseline text is changed whether or not the changes were marked. The IEEE staff will actually do the appropriate changes as if the task group had actually intended to change the baseline. –Drafts can minimally quote baseline text to minimize such changes –Should revisit the decision to include full context during insertion Full Annex titles have to be shown in the amendment; more importantly included “normative” vs. “informative” –TGk inadvertently changed Annex A to be fully informative –TGr battled to fix Annex A but caused ripples –TGy 08-1215r1 has brief review of significant things changed for publication –In editor’s operations manual and during balloting, should comment that Annexes should be fully titled with good reason to vote “No” in balloting Slide 27 Peter Ecclesine (Cisco Systems) July 2011

28. Submission doc.: IEEE 802.11-11/1249r1 Publications: lessons learned (cont’d) Acronym rules are inconsistent –Styleguide doesn’t include definitions –Every document is treated as standalone, thus first acronym reference must be spelled out. Even though, other amendments or baseline may have defined and used the acronym earlier. –Goal should be to have as few changes between the final balloted amendment and final published amendment. How do we deal with subjective decisions made by the IEEE copy editors as their styles vary? Booleans should be capitalized: TRUE and FALSE –when “set to” Booleans should be lower case: is true and is false (raise the issue with Style Guide update) Slide 28 Peter Ecclesine (Cisco Systems) July 2011

29. Submission doc.: IEEE 802.11-11/1249r1 Pre-RevCom IEEE-SA Review Adrian: not sure we need this slide Possibly near the end of Working Group Letter Ballot (3 rd recirc or 4 th recirc), we will offer the draft to the publications editor for review. This allows ambiguities and errors to be addressed in Sponsor Ballot by comments, rather than discover the ambiguities and errors after RevCom. It appears that during MEC is the least risky time for a publication editor’s review. TGs Draft 7.0 went to LB166 out of July plenary, and by agreement with ExCom and IEEE SA staff, went for professional editing for ~50 days, after which Draft 8.0 will be available for recirculation Sponsor Ballot. Our experience with this process led us to have an 802.11 MEC by our 802.11 Technical Editor July 2011 Peter Ecclesine (Cisco Systems)Slide 29