1. Grad Organizational Meeting February 12 5:00 pm Open Area Hum

2. Outcomes of our Meeting  Provide Information on what grads have decided so far  Define  Commencement-afternoon  Grad- evening /banquet  Dry grad-no school involvement Jerel Peters Parents needed-name to Fessler  Safe grad- no school involvement Parents needed  Outline process  Gather support for requirements of graduation  Organize/Secure parent volunteers Outline roles

3. Why grad?  Celebration of years of work  Recognition of student and teacher effort  Great celebration of student learning and accomplishment  The best celebrations are those that include community, school, parents and students…all people must partake in organization and celebration for events like this to be successful.

4. GRAD THEME / SONG  Student voted  Students will be deciding theme  Theme and song will go together

5. Staff  Involvement of Staff Celebration of successes!  Concern of past Staff were involved in organization/coordination and monitoring  Last year  Staff be an integral part of grad  They celebrate with the students  They are recognized for their contribution as well.  Staff are presented as faculty at Commencement(Friday) and are part of the formal event in its entirety

6. Grad Committee  In Place-Large group, almost 50 meet each Monday  Need for Small leadership group5-8 for decorating and such Name to Fessler They will report to larger group who will make the final decisions or take it to the larger group

7. Location  Why no gym? Space concerns/mezz Decorating options-looks better than our gym and much cooler Can’t see grads as they go behind stage Arena\Curling Rink  Commencement Bleachers/Video/Chairs(football)/Backdrop(part of committee) Staff seating/gowns Diagram Will light up speakers/walk in Voting for speakers etc –during TA Banquet  Set up/Video/Chairs moved Sat morning  We need support of all parents and students during those 2 days prior to. We will forward details to you and ask for your help to get set up.

8. Grad Pictures  Done  Retakes-To be Done Must be taken for yearbook  Let us know if problem  NEED SLIDESHOW PICTURES!

9. #’s  Arena holds 1000  ~155- grads to date  Please try to limit to 8 total INCLUDING grad…request to Holly if more Grad plus 7 guests

10. Costs  50 dollars Grad fee paid Caps/tassels Diploma cases Pictures/certs Dry cleaning Gown rentals Commencement activities Decorations Facility rental  At about $30 per ticket for banquet Food costs Sound costs If difficulty then call me  Fundraising Grads have discussed some ideas(car wash, bake sales, evening entertainment)

11. Format and Date  2 days based on success of last 5 years  Event and student responsibility. Responsible behaviour and parental support of processes put in place. Understand this is a school function Friday is a formal event, Saturday, while more of a celebration ….is still a school event and all school rules must apply! ANY STUDENTS SUSPECTED OF BEING UNDER THE INFLUENCE OF DRUGS OR ALCOHOL WILL NOT BE ABLE TO PARTICIPATE. Handout-look at timelines

12. Who gets to attend?  Walking Across MUST mean something  Banquet- Even if students can not participate in Commencement, they can fully participate in the Banquet  Commencement Have 100 credits and all grad requirement in agenda by June 30 th ( Students must be “On Track”) Be passing by April 15  If student is not, they would be called in by admin/guidance All DL and Correspondence courses must be completed by May 30 th  Fessler and Admin are ensuring this occurs

13. Dance  Students opted for no dance the past 5 years Voted upon I Support it…reason, school looses control Students want to move on by that time and most often falls flat. We will however offer a few dances to celebrate the evening. Comments?

14. Valedictorian  Students want Valedictorian at grad/not awards. Process  Highest average as of Midterm Other possibility was a vote by…people did not like the popularity piece.

15. Volunteer check  5-8 dedicated parents to join 3 dedicated staff on arranging and meeting with decorating girls and (one or 2 guys) to design, decide, budget etc  Gathered from your kids  Clarity around this Feel as if we need a solid group of 5 Work with 4 staff  Myself  Fessler-main contact  Slater- Parent checker  Chart made-Fessler

16. Thank you  Web Page from here on out Wendy Fessler-main contact Ian-Admin stuff Holly-Ticket stuff/budgets Ron Rarick- Commencement