1. Top 10 Ways to Expedite Design Reviews & Inspections

2. 1)Submit complete drawings & specifications No missing drawings; complete details; specifications edited; all applicable spec sections provided Minimizes number of re-submittals required 2)Get the basics correct Appropriate Use, Construction Type, occupant loads Proper accessibility elements Proper fire assemblies, shafts, dampers 3)Assure documents are coordinated Between sheets Between disciplines Between packages

3. 4)Consult with BCOM technical staff Use BCOM Lead Reviewer as primary point of contact Utilize BCOM staff’s broad Code & technical expertise 5)Use current forms & formats Current General Conditions (CO-7, 7CM, 7DB) Current Instructions to Bidders (CO-7a) Current Contracts (CO-9, 9CM, 9DB) Other current forms (See DGS-30-000 on the DGS Forms Center) 6)Understand and adhere to CPSM requirements Technical requirements Procurement requirements Special requirements Take advantage of CPSM & VCCO training offerings

4. 7)For applicable projects, follow the Pool Funding Process Understand the Pool Funding Process Assure scope and funding requests are consistent with, and meet the intent of, the Pool Funding Process Consult with BCOM Cost Reviewers as needed Submit required project cost documentation forms (e.g., CR-2, Building Cost Summary) in timely fashion 8)Assure changes during construction are properly approved and communicated Code impact Cost impact Schedule impact

5. 9) Ready the project for substantial completion inspection Remove debris Provide correct exit signage & exit discharge Provide proper labeling of equipment, panels, & piping Pre-check systems before inspection (e.g., fans, GFCIs, locking devices, HVAC controls, etc.) Pre-check for proper installation of accessibility elements 10) Provide complete close-out documentation Certificates of Completion (A/E, Contractor) SFMO Inspection Report Checklist for Occupancy Structural & special Inspections Certification Potable Water Report Elevator Inspection Report

6. 2012 Edition CPSM - Rev 1 ( DEB Notice 041513 ) Summary of Changes

7. 2012 Edition CPSM - Rev 1 ( DEB Notice 041513 )

11. Recent CPSM Form Changes

12. Pool Funding Process

13. Pool Funding Process Spring 2013 Databases & Comps Cost Review Process Cost Overrun Process Trends

14. T I M E L I N E Need Established In PB Legislative Process Cost Review Pools Established Project Funding Authorized Preliminary Design Cost Review Schematic Design Cost Target Conf. @ Schematic Cost Review 6-PAC Acts to Fund Proj. Pool Funding Timeline Cost Target Est. @ Det. Plng.

15. Pool Project Construction Cost Target A summary of the Virginia Building Construction Cost Database is located on BCOM’s web site and contains average construction costs (Equal to a Design Efficiency Rating of 3) for various building types. Project costs that differ significantly from the amounts in the database require justification for the variance in the Project Narrative. The intent of the Pool Process is to encourage the best balance between design and cost.

16. BCOM: Free Databases

17. 1.Pool Projects utilize GC Pay; a web-based pay-application form processor. 2.GC Pay mirrors Form CO-12 Schedule of Values and Certificate for Payment. 3.Form CO-12 uses Uniformat II cost structure 4.Uniformat II is organized into systems rather than materials. 5.System costs from GC Pay are fed into the Virginia Building Construction Cost Database. Cost Data Collection

18. Substantiating Cost A.) $232 Average Cost For Building Type + B.) $50 For Unique Site Requirements = C.) $282 Justified Request Over Average

19. C-1 / S-1 Comps Table

20. Tradeline: http://www.tradelineinc.com/projectprofiles/ Free Databases

21. Expanded Comp Query From BITS

22. Pool Project Submittal Requirements Pool Project Submittal Requirements: (For Capital projects, that are funded whole or in-part, by Pool funds) Phase A/E Cost Estimate * CR-2 Form DGS-30-198 Cost Review Questionnaire * Drawings & Project Narrative * Independent Cost Estimate * VE Study or CM Value Analysis * Schematic Preliminary * As required by CPSM (2004: 806.0 & 807.0, 2012: 5.6 & 5.7)

23. Pool Project Funding Process

24. CR-2 Questionnaire Detail Break-outs: (Typ.)

25. Uniformat Estimating Spreadsheet http://www.uniformat.com/index.php/component/hikashop/product/1-astm- e1557-uniformat-ii-excel-elemental-estimating-spreadsheet-

26. RS Means’ Example of Uniformat II Cost-Structure

27. Form DGS-30-224 (BCS) Example of Uniformat II Cost-Structure A – G are expanded in the form to allow for more detail.

28. Pool Project Cost-Overrun Process VE / Reduce Extent / Scope Project Over Budget Add Funds From: Agency Legislature Pool Balanced Budget

30. National Construction Trend: Building Construction Index (BCI) The BCI is a composite of skilled labor hours for various trades plus a fixed amount of common building materials spread over twenty cities. 2.27% Average Escalation Per Year For This 4 Year 4 Month Period

31. Pool Formation: $ 2008 20122010 BCOM Agency Market Pools Created From PB Reviews Competition in Virginia Remains High