1. Calculation and Submission of Operating Subsidy Training June, July and August 2006 Forms HUD-52722 and HUD-52723

2. Training Modules Module 1 – Introduction Module 1 – Introduction Module 2 – Unit and Unit Months Module 2 – Unit and Unit Months Module 3 – UEL (Utility Expense Level) Module 3 – UEL (Utility Expense Level) Module 4 – Other Formula Expenses (Add-ons) Module 4 – Other Formula Expenses (Add-ons) Module 5 – Formula Income Module 5 – Formula Income Module 6 – Transition Policy/Completion of Form Module 6 – Transition Policy/Completion of Form Module 7 – Deleted Units and Asset Repositioning Fee Module 7 – Deleted Units and Asset Repositioning Fee Module 8 – New Units Module 8 – New Units

3. Module 1: Introduction Calculation and Submission of Operating Subsidy Training

4. Training Objectives Understand Final Operating Fund Formula (“the Formula”) Understand Final Operating Fund Formula (“the Formula”) Complete Revised HUD-52722 and HUD-52723 Forms Complete Revised HUD-52722 and HUD-52723 Forms Emphasize Complex Parts of Formula and Forms Emphasize Complex Parts of Formula and Forms

5. Historical Background Quality Housing and Work Responsibility Act of 1998 (“QHWRA”) Quality Housing and Work Responsibility Act of 1998 (“QHWRA”) Negotiated Rulemaking 1999 Negotiated Rulemaking 1999 Harvard Cost Study Harvard Cost Study Negotiated Rulemaking 2004 Negotiated Rulemaking 2004 Revision of 24 CFR Part 990 (“the Rule”) Revision of 24 CFR Part 990 (“the Rule”)

6. Reference Materials Final Rule (Sep. 19, 2005) Final Rule (Sep. 19, 2005) PIH 2005-34 (Nov. 2, 2005) – General Information PIH 2005-34 (Nov. 2, 2005) – General Information FR-5016-N-02 (Jan. 5, 2006) – Calculation of PEL FR-5016-N-02 (Jan. 5, 2006) – Calculation of PEL PIH 2006-10 (Feb. 3, 2006) – Guidelines to Identify AMPs PIH 2006-10 (Feb. 3, 2006) – Guidelines to Identify AMPs PIH 2006-14 (Mar. 22, 2006) – Transition Calculation and Asset Management Compliance PIH 2006-14 (Mar. 22, 2006) – Transition Calculation and Asset Management Compliance

7. Consequences of Final Rule Project-Based Funding Project-Based Funding Direct funding of asset management propertiesDirect funding of asset management properties Project-Based Budgeting and Accounting Project-Based Budgeting and Accounting Training in the FallTraining in the Fall Asset Management Asset Management Primer Webcast AvailablePrimer Webcast Available

8. Funding Shift PHA to Property FY 2006 – PHA-Level Funding FY 2006 – PHA-Level Funding Interim Funding Formula (AEL)Interim Funding Formula (AEL) FY 2007 – PHA-Level Funding FY 2007 – PHA-Level Funding Final Funding Formula (WAPEL)Final Funding Formula (WAPEL) FY 2008 – Property-Level Funding FY 2008 – Property-Level Funding Final Funding Formula (PEL)Final Funding Formula (PEL)

9. Funding Method Comparison Interim Rule Operating FundPublic Housing Authority

10. Funding Method Comparison Final Rule Operating FundAMPs Public Housing Authority

11. Revised Funding Forms for FY 2007 Funding HUD-52723: Operating Fund Calculation of Operating Subsidy HUD-52723: Operating Fund Calculation of Operating Subsidy HUD-52722: Operating Fund Calculation of Utilities Expense Level HUD-52722: Operating Fund Calculation of Utilities Expense Level

12. Eliminated Funding Forms HUD-52722a: Calculation of Allowable Utilities Expense HUD-52722a: Calculation of Allowable Utilities Expense HUD-52722b: Adjustment for Utility Consumption and Rates HUD-52722b: Adjustment for Utility Consumption and Rates HUD-52720a: Formula Data Collection HUD-52720a: Formula Data Collection HUD-52720b: Calculation of Formula and Delta HUD-52720b: Calculation of Formula and Delta HUD-52720c: Range Test and Determination of Base Year Expense Level HUD-52720c: Range Test and Determination of Base Year Expense Level HUD-52728: HA Calculation of Occupancy Percentage for a Requested Budget Year (RBY) HUD-52728: HA Calculation of Occupancy Percentage for a Requested Budget Year (RBY)

13. Other Required Forms SF-424 Application for Federal Assistance SF-424 Application for Federal Assistance HUD-50071 Certification of Payments to Influence Federal Transactions HUD-50071 Certification of Payments to Influence Federal Transactions

14. Operating Fund Submission Timeline Calculation and Submission of Operating Subsidy Training June 9 to August 15, 2006 Asset Management Properties (AMPs) Approved June 23, 2006 Weighted Average PEL (WAPEL) issued August 5, 2006 HUD-52723 and 52722 Submission Deadline to Field Office September 15, 2006 Field Office Review Completion Date Deliver to HUD October 31, 2006 FY 2007 Obligation January 1, 2007 HUD-52723 Revisions Deadline July 15, 2007

15. Types of Revisions PHA Error PHA Error New/Deleted Units New/Deleted Units Transition/Stop Loss Transition/Stop Loss Extenuating Circumstances Extenuating Circumstances

16. Final Operating Subsidy Formula – Major Components EUM – Eligible Unit Months EUM – Eligible Unit Months PEL – Project Expense Level PEL – Project Expense Level UEL – Utility Expense Level UEL – Utility Expense Level Add-ons – Non PEL/UEL expenses Add-ons – Non PEL/UEL expenses Formula Income – Rental Income Formula Income – Rental Income k

17. Operating Subsidy Formula Interim Rule Operating Subsidy = [(AEL + UEL) x UMA] + Add-ons minus [Formula Income x UMA]

18. Operating Subsidy Formula Final Rule Operating Subsidy = [(PEL + UEL) x EUM] + Add-ons minus [Formula Income x EUM]

19. Operating Subsidy Formula Relationships PEL Subsidy

20. EUM Subsidy

21. UEL Subsidy

22. Add-ons Subsidy

23. Income Subsidy

24. HUD-52723 Format Hard Copy Submission Hard Copy Submission Signed copySigned copy Mailed to HUDMailed to HUD Excel Tool Excel Tool Auto-populated dataAuto-populated data Auto-calculationAuto-calculation Submitted electronicallySubmitted electronically Provides Historical DataProvides Historical Data

25. Form HUD-52723 – Section 1 Name and Address/ACC Number/DUNS Name and Address/ACC Number/DUNS Auto-populated in Excel Tool Auto-populated in Excel Tool Please Verify Information Please Verify Information

26. Form HUD-52723 – Section 1 Type of Submission: Original vs. Revision Type of Submission: Original vs. Revision Original submission due Sept. 15, 2006 Original submission due Sept. 15, 2006 Final Revision Due July 15, 2007 Final Revision Due July 15, 2007

27. Form HUD-52723 – Section 1 Funding Period Funding Period Funding Period Not Linked to PHA FYE Funding Period Not Linked to PHA FYE FY 2007 = 01/01/2007 to 12/31/2007 FY 2007 = 01/01/2007 to 12/31/2007

28. Form HUD-52723 – Section 1 PHA Fiscal Year End PHA Fiscal Year End Not in Operating Fund Calculation - Data Purposes Only Not in Operating Fund Calculation - Data Purposes Only

29. Form HUD-52723 – Section 1 Operating Fund Project Number Operating Fund Project Number Use existing PHA Project Number Use existing PHA Project Number

30. Section 3, Part A, Lines 01 through 04 Section 3, Part A, Lines 01 through 04 Formula Expense LineSource PUM project expense level (PEL) 01 HUD Provided Inflation Factor 02 HUD Provided PUM Inflated PEL 03Calculated PEL04Calculated In FY 2007 PEL will be replaced by WAPEL In FY 2007 PEL will be replaced by WAPEL

31. WAPEL Weighted Average PEL Weighted Average PEL FY 2007 Only FY 2007 Only Weighted by Asset Management Property Units Weighted by Asset Management Property Units Form HUD-52723 will not change for FY 2007 Form HUD-52723 will not change for FY 2007

32. Section 3, Line 01 – PUM Project Expense Level Calculation Method – 990.165 Calculation Method – 990.165 FY 2006 PEL (WAPEL) FY 2006 PEL (WAPEL) Provided by HUD Provided by HUD

33. Line 02 - Inflation Factor Weighted Average – Local Government Wages and Non-Wage Expenses Weighted Average – Local Government Wages and Non-Wage Expenses Provided by HUD Provided by HUD

34. Line 03 – PUM Inflated PEL FY 2007 PEL (WAPEL) FY 2007 PEL (WAPEL) Calculated Automatically Calculated Automatically

35. Line 04 – PEL PUM PEL x EUM PUM PEL x EUM Calculated Automatically Calculated Automatically

36. Module 2: Units and Unit Months Calculation and Submission of Operating Subsidy Training

37. Funding Period January 1 to December 31 of a given year January 1 to December 31 of a given year Example: For FFY 2007, it is Jan. 1, 2007 to Dec. 31, 2007Example: For FFY 2007, it is Jan. 1, 2007 to Dec. 31, 2007 All PHAs will be funded for the same period, regardless of PHA fiscal year end All PHAs will be funded for the same period, regardless of PHA fiscal year end

38. Reporting Period 12-month period from July 1 to June 30 12-month period from July 1 to June 30 Ends six months prior to the first day of the funding period Ends six months prior to the first day of the funding period Example: For FFY 2007, it is Jul 1, 2005 to Jun 30, 2006Example: For FFY 2007, it is Jul 1, 2005 to Jun 30, 2006 Time period used to report unit information Time period used to report unit information

39. Section 2, ACC Units ACC Units on 7/1/__ (7/1/05) ACC Units on 7/1/__ (7/1/05) Units Added to ACC Units Added to ACC Units Deleted from ACC Units Deleted from ACC ACC Units on 6/30/__ (6/30/06) ACC Units on 6/30/__ (6/30/06)

40. Section 2, Lines 01 through 17

41. ACC Unit Categorization Calculate the number of months a unit meets the criteria for a particular category Calculate the number of months a unit meets the criteria for a particular category Two-Step Process: Two-Step Process: 1.Identify under which category unit was classified 2.Determine number of months unit was classified in that category during the reporting period

42. Unit Categorization – First or Last Day of Month PHA must choose first or last day PHA must choose first or last day Method must be consistent Method must be consistent Example: Unit was vacant on Jul. 1, 2005. Unit was approved for special use on Sep. 20, 2005. PHA uses first day of month.Example: Unit was vacant on Jul. 1, 2005. Unit was approved for special use on Sep. 20, 2005. PHA uses first day of month. Sep. 1 – VacantSep. 1 – Vacant Oct. 1 – Special UseOct. 1 – Special Use

43. Section 2, Column A Unit Months Unit Months Includes all ACC units Includes all ACC units Used to determine: Used to determine: Asset management and IT fee add-onsAsset management and IT fee add-ons

44. Section 2 – Occupied Unit Categories LineCategory 01 Occupied dwelling units – by public housing eligible family under lease 02 Occupied dwelling units – by PHA employee, police officer, or other security personnel who is not otherwise eligible for public housing 03 New units – eligible to receive subsidy during the Funding Period but not included on Line 01 of this section 04 New units – eligible to receive subsidy from 10/1 to 12/31 of previous funding period but not included on previous Calculation of Operating Subsidy

45. Section 2, Line 01 01 – Occupied dwelling units – by public housing eligible Family 01 – Occupied dwelling units – by public housing eligible Family Occupied by public housing eligible family under leaseOccupied by public housing eligible family under lease Residents meet the income/eligibility qualifications for public housingResidents meet the income/eligibility qualifications for public housing 990.140990.140

46. Section 2, Line 02 02 – Occupied dwelling units – by PHA Employees, police officers 02 – Occupied dwelling units – by PHA Employees, police officers Occupied by PHA employee, police officer, or other security personnel who is not otherwise eligible for public housingOccupied by PHA employee, police officer, or other security personnel who is not otherwise eligible for public housing If these individuals are eligible for public housing, report on Line 01If these individuals are eligible for public housing, report on Line 01 990.190(e)990.190(e)

47. Section 2, Line 03 03 – New units 03 – New units Eligible to receive subsidy during the funding period but not included on Lines 01, 02, or 05-13 of this sectionEligible to receive subsidy during the funding period but not included on Lines 01, 02, or 05-13 of this section Discussed during “New Units” moduleDiscussed during “New Units” module 990.155(a)(1) and (b)(1)990.155(a)(1) and (b)(1)

48. Section 2, Line 04 04 – New units 04 – New units Eligible to receive subsidy from 10/1 to 12/31 of previous funding period but not included on previous Calculation of Operating SubsidyEligible to receive subsidy from 10/1 to 12/31 of previous funding period but not included on previous Calculation of Operating Subsidy Discussed during “New Units” moduleDiscussed during “New Units” module 990.155(a)(1) and (b)(1)990.155(a)(1) and (b)(1)

49. Section 2, Vacant Unit Categories LineCategory 05 Units undergoing modernization 06 Special use units 07 Units vacant due to litigation 08 Units vacant due to disasters 09 Units vacant due to casualty losses 10 Units vacant due to changing market conditions 11 Units vacant and not categorized above

50. HUD-Approved Vacancies Vacancies approved by the HUD field office Vacancies approved by the HUD field office Approval is limited to the time period agreed to by the field office Approval is limited to the time period agreed to by the field office PHA must request renewal every two years PHA must request renewal every two years

51. Section 2, Line 05 05 – Units undergoing modernization 05 – Units undergoing modernization Two possible scenarios Two possible scenarios Scenario 1 conditions Scenario 1 conditions 1.Modernization contract awarded or force account work started; 2.Construction on schedule according to HUD-approved PHA Annual Plan; and 3.Unit is vacant to perform work.

52. Section 2, Line 05 Scenario 2 conditions Scenario 2 conditions 1.PHA treats unit as undergoing modernization in HUD-approved PHA Annual Plan; 2.Time period for placing unit under construction not yet expired; and 3.Unit is vacant to perform work. 990.145(a)(1) 990.145(a)(1)

53. Section 2, Line 06 06 – Special use units 06 – Special use units Resident servicesResident services Resident organization officesResident organization offices Related activities, such as self-sufficiency and anti-crime initiativesRelated activities, such as self-sufficiency and anti-crime initiatives Eligibility conditions apply Eligibility conditions apply 990.145(a)(2) and Notice PIH 94-71 (HA) 990.145(a)(2) and Notice PIH 94-71 (HA)

54. Section 2, Line 07 07 – Units vacant due to litigation 07 – Units vacant due to litigation Legally enforceable court order or settlement agreementLegally enforceable court order or settlement agreement Regulatory and statutory requirements to avoid potential litigationRegulatory and statutory requirements to avoid potential litigation Voluntary compliance agreements with HUD or acceptable to HUDVoluntary compliance agreements with HUD or acceptable to HUD 990.145(b)(1)990.145(b)(1)

55. Section 2, Lines 08 and 09 08 – Units vacant due to disasters 08 – Units vacant due to disasters Federally-declared, state-declared, and other-declaredFederally-declared, state-declared, and other-declared 990.145(b)(2)990.145(b)(2) 09 – Units vacant due to casualty losses 09 – Units vacant due to casualty losses Delays in settling insurance claimsDelays in settling insurance claims 990.145(b)(3)990.145(b)(3)

56. Section 2, Line 10 10 – Units vacant due to changing market conditions 10 – Units vacant due to changing market conditions External reason for changing market conditionsExternal reason for changing market conditions PHA has taken aggressive marketing and outreach measuresPHA has taken aggressive marketing and outreach measures HUD-approved vacancy through appeal processHUD-approved vacancy through appeal process 990.145(c)990.145(c)

57. Section 2, Line 11 11 – Units vacant and not categorized above 11 – Units vacant and not categorized above VacantVacant Available for occupancyAvailable for occupancy Not included on Lines 01 through 10 aboveNot included on Lines 01 through 10 above

58. Section 2, Other ACC Unit Categories LineCategory 12 Units eligible for asset repositioning fee and still on ACC (occupied or vacant) 13 All other ACC units not categorized above

59. Section 2, Line 12 12 – Units eligible for asset repositioning fee and still on ACC (occupied or vacant) 12 – Units eligible for asset repositioning fee and still on ACC (occupied or vacant) Discussed during “Deleted Units” moduleDiscussed during “Deleted Units” module 990.190(h)990.190(h)

60. Section 2, Line 13 13 – All other ACC units not categorized above 13 – All other ACC units not categorized above Not eligible, but still on ACCNot eligible, but still on ACC Not included on Lines 01 through 12Not included on Lines 01 through 12

61. Section 2, Column A, Line 15 Total Unit Months Total Unit Months Sum of Section 2, Column A, Sum of Section 2, Column A, Lines 01 through 04Lines 01 through 04 Lines 05 through 11Lines 05 through 11 Lines 12 through 13Lines 12 through 13

62. Section 2, Column B Eligible Unit Months (EUMs) Eligible Unit Months (EUMs) Used to determine: Used to determine: Project Expense Level (PEL)Project Expense Level (PEL) Utilities Expense Level (UEL)Utilities Expense Level (UEL) Formula IncomeFormula Income

63. Section 2, Line 06a 06a – Units on Line 02 that are occupied by police officers and that also qualify as special use units 06a – Units on Line 02 that are occupied by police officers and that also qualify as special use units Included in eligible unit months (EUMs)Included in eligible unit months (EUMs) Special Use UnitSpecial Use Unit

64. Section 2, Line 14 14 – Limited vacancies 14 – Limited vacancies Used in column BUsed in column B PHAs with more than 100 units PHAs with more than 100 units May receive subsidy for vacant units up to 3% of total unit monthsMay receive subsidy for vacant units up to 3% of total unit months Calculation is lesser of:Calculation is lesser of: 3% of Section 2, Column A, Line 15; or 3% of Section 2, Column A, Line 15; or Section 2, Column A, Line 11 Section 2, Column A, Line 11

65. Section 2, Line 14 14 – Limited vacancies (continued) 14 – Limited vacancies (continued) PHAs with 100 or less units PHAs with 100 or less units May receive subsidy for up to five vacant unitsMay receive subsidy for up to five vacant units Calculation is lesser of:Calculation is lesser of: 60 unit months; or 60 unit months; or Section 2, Column A, Line 11 Section 2, Column A, Line 11 990.150990.150

66. Section 2, Column B, Line 15 Total Unit Months (Eligible Unit Months) Total Unit Months (Eligible Unit Months) Sum of Section 2, Column B, Sum of Section 2, Column B, Line 1Line 1 Lines 3 through 4Lines 3 through 4 Lines 5 through 10Lines 5 through 10 Line 14Line 14

67. Section 2, Column C Resident Participation Unit Months Resident Participation Unit Months Used to determine funding for resident participation activities add-on Used to determine funding for resident participation activities add-on

68. Section 2, Column C, Line 15 Total Unit Months (Resident Participation Unit Months) Total Unit Months (Resident Participation Unit Months) Sum of Section 2, Column C, Sum of Section 2, Column C, Line 1 through 4Line 1 through 4

69. Section 2, Line 16 Units eligible for funding for resident participation activities = Units eligible for funding for resident participation activities = [Total Unit Months] ÷[12] Section 2, Column C, Line 16 = Section 2, Column C, Line 16 = [Section 2, Column C, Line 15] ÷ [12] Only in Column C Only in Column C

70. Section 2, Line 17 Unit months for which the actual consumption is included in Line 01 of form HUD-52722 and that were removed from Lines 01 through 11, above, because of removal from inventory, including eligibility for the asset repositioning fee Unit months for which the actual consumption is included in Line 01 of form HUD-52722 and that were removed from Lines 01 through 11, above, because of removal from inventory, including eligibility for the asset repositioning fee Discussed during “Deleted Units” moduleDiscussed during “Deleted Units” module Only in Column BOnly in Column B

71. Exercise 1a and 1b Refer to “Units and Unit Months – Exercise 1a” and form HUD-52723, Operating Fund Calculation of Operating Subsidy Refer to “Units and Unit Months – Exercise 1a” and form HUD-52723, Operating Fund Calculation of Operating Subsidy Refer to “Units and Unit Months – Exercise 1b” and form HUD-52723, Operating Fund Calculation of Operating Subsidy Refer to “Units and Unit Months – Exercise 1b” and form HUD-52723, Operating Fund Calculation of Operating Subsidy

72. Module 3: Utilities Expense Level (UEL) Calculation and Submission of Operating Subsidy Training

73. UEL Summary Utility expense level (UEL) is based on: Utility expense level (UEL) is based on: PHA’s consumption of its utilitiesPHA’s consumption of its utilities Actual average utility rates for each utilityActual average utility rates for each utility Inflation/deflation factorInflation/deflation factor

74. UEL Summary (Continued) Sum of consumption of many utilities Sum of consumption of many utilities Historical utility data Historical utility data Utility consumption incentive Utility consumption incentive Same reporting period as HUD-52723 Same reporting period as HUD-52723

75. Consolidated UEL Forms New Form HUD-52722 Eliminated Form HUD-52722 A Form HUD-52722 B

76. Section 1 – General Information Name of Public Housing Agency Name of Public Housing Agency ACC Number ACC Number Operating Fund Project Number Operating Fund Project Number DUNS Number DUNS Number

77. Section 1 – General Information Funding Period Funding Period Type of Submission Type of Submission Fiscal Year End Fiscal Year End

78. Section 1 – General Information Unit Change Indicator Unit Change Indicator Frozen Rolling Base Frozen Rolling Base Rate Reduction Incentive Rate Reduction Incentive

79. Section 2 – Lines 01 and 01a 01 – Actual consumption 01 – Actual consumption By type of utilityBy type of utility For reporting period (7/1/__ to 6/30/__)For reporting period (7/1/__ to 6/30/__) 01a – Unit of consumption 01a – Unit of consumption Unit of measurement for each type of utility in Line 01Unit of measurement for each type of utility in Line 01

80. Section 3 – Lines 02, 03 and 04 02, 03 and 04 – Rolling base year 1, 2, and 3 - actual consumption 02, 03 and 04 – Rolling base year 1, 2, and 3 - actual consumption For 12-month period ending June 30 th that is 18, 30, and 42 months prior to the first day of the funding periodFor 12-month period ending June 30 th that is 18, 30, and 42 months prior to the first day of the funding period Jan. 1 st minus 18 months Jan. 1 st minus 30 months Jan. 1 st minus 42 months

81. Section 3 – Line 05 05 – Total consumption during 3-year rolling base period 05 – Total consumption during 3-year rolling base period [Rolling base year 1, Line 02] + [Rolling base year 2, Line 03] + [Rolling base year 3, Line 04]

82. Section 3 – Line 06 06 – Average rolling base consumption 06 – Average rolling base consumption [Total consumption during 3-year rolling base, Line 05] ÷[3]

83. Section 3 – Lines 07 and 08 07 – Actual consumption for new units 07 – Actual consumption for new units Only if PHA has added units to ACCOnly if PHA has added units to ACC 08 – Rolling base consumption 08 – Rolling base consumption [Average rolling base consumption, Line 06] + [Actual consumption for new units, Line 07]

84. Section 4 – Line 09 09 – Base Consumption 09 – Base Consumption Lesser of:Lesser of: [Actual Consumption, Line 01] or [Rolling Base Consumption, Line 08]

85. Section 5 – Line 10 10 – Actual consumption > rolling base 10 – Actual consumption > rolling base If [Actual consumption, Line 01] is greater than [Rolling base consumption, Line 08], enter difference as positive If not, enter zero

86. Section 5 – Line 11 11 – Actual consumption < rolling base 11 – Actual consumption < rolling base If [Actual consumption, Line 01] is less than [Rolling base consumption, Line 08], enter difference as positive If not, enter zero

87. Section 5 – Line 12 12 – 75%/25% Split 12 – 75%/25% Split Consumption increasedConsumption increased [Actual consumption > rolling base, Line 10] x[0.25]

88. Section 5 – Line 13 13 – 75%/25% Split 13 – 75%/25% Split Consumption decreased Consumption decreased [Actual consumption < rolling base, Line 11] x[0.75]

89. Section 6 – Line 14 14 – Annualization of consumption for new units 14 – Annualization of consumption for new units Only if PHA added new units to ACC that are eligible for subsidy during funding periodOnly if PHA added new units to ACC that are eligible for subsidy during funding period

90. Section 6 – Line 15 15 – Payable consumption 15 – Payable consumption [Base consumption, Line 09] + [75%/25% Split, Line 12] [75%/25% Split, Line 12]+ [75%/25% Split, Line 13] [75%/25% Split, Line 13]+ [Annualization of consumption for new units, Line 14] [Annualization of consumption for new units, Line 14]

91. Utility Consumption Incentive – Example Consumption (in gallons) LineDescriptionIncrease 01 Actual consumption 100 08 Rolling base consumption 90 09 Base consumption 90 10 Actual consumption > rolling 10 11 Actual consumption < rolling 0 12 75%/25% Split (.25) 2.50 13 75%/25% Split (.75) 0 15 Payable consumption 92.50

92. Utility Consumption Incentive – Example Consumption (in gallons) LineDescriptionDecrease 01 Actual consumption 90 08 Rolling base consumption 100 09 Base consumption 90 10 Actual consumption > rolling 0 11 Actual consumption < rolling 10 12 75%/25% Split (.25) 0 13 75%/25% Split (.75) 7.50 15 Payable consumption 97.50

93. Section 7 – Lines 16 and 17 16 – Actual utility costs 16 – Actual utility costs For consumption in Line 01For consumption in Line 01 17 – Actual average utility rate 17 – Actual average utility rate [Actual average utility costs, Line 16] ÷ [Actual consumption, Line 01]

94. Section 8 – Lines 18 and 19 18 – Base utilities expense level 18 – Base utilities expense level [Payable consumption, Line 15] x [Actual average utility rate, Line 17] 19 – Surcharges for excess consumption 19 – Surcharges for excess consumption

95. Surcharges for Excess Consumption PHA collects surcharges from tenants for excess utility consumption PHA collects surcharges from tenants for excess utility consumption Surcharges are treated as “income” Surcharges are treated as “income” Surcharges are subtracted from base utilities expense level, resulting in less UEL Surcharges are subtracted from base utilities expense level, resulting in less UEL

96. Section 8 – Lines 20 and 21 20 – Base utilities expense minus surcharges 20 – Base utilities expense minus surcharges [Base utilities expense level, Line 18] minus [Surcharges, Line 19] 21 – Utilities inflation/deflation factor 21 – Utilities inflation/deflation factor

97. Section 9 – Line 22 22 – Utilities expense level adjusted for inflation/deflation 22 – Utilities expense level adjusted for inflation/deflation [Base utilities expense level, Line 20] x [Utilities inflation/deflation factor, Line 21]

98. Section 9 – Line 23 23 – Energy rate incentive 23 – Energy rate incentive PHA gets funding for 50% of the rate savings due to incentive PHA gets funding for 50% of the rate savings due to incentive Documentation to support rate savings required Documentation to support rate savings required

99. Section 9 – Line 24 24 – Utilities expense level – whole dollars 24 – Utilities expense level – whole dollars [Utilities expense level adjusted for inflation/deflation, Line 22] + [Energy rate incentive, Line 23]

100. Section 9 – Line 25 25 – Eligible unit months, from Form HUD- 52723, Column B 25 – Eligible unit months, from Form HUD- 52723, Column B [Total Unit Months, Line 15] + [Unit months for which actual consumption is included in Line 01 of form…, Line 17] minus [New units – eligible to receive subsidy from 10/1 to 12/31…, Line 04]

101. Section 9 – Line 26 26 – Utilities Expense Level – PUM 26 – Utilities Expense Level – PUM [Utilities expense level – whole dollars, Line 24] ÷ [Eligible unit months, Line 25]

102. Form HUD-52723, Part A, Line 05 Enter PUM Utilities Expense Level on Line 05

103. Avoid Distortion of Rolling Base Consumption Level A PHA shall report its rolling base consumption so as not to materially distort the rolling base period A PHA shall report its rolling base consumption so as not to materially distort the rolling base period

104. Situations Requiring Adjustments to Avoid Distortion of the Rolling Base Consumption Level Conversion from one utility type to another type Conversion from one utility type to another type Switch of utilities from resident-purchased to PHA-supplied, or vice versa Switch of utilities from resident-purchased to PHA-supplied, or vice versa Interruptible service Interruptible service Unoccupied projects and units Unoccupied projects and units

105. Frozen Rolling Base PHA freezes rolling base at level prior to energy conservation measures PHA freezes rolling base at level prior to energy conservation measures Rolling base remains frozen for length of energy conservation measure contract Rolling base remains frozen for length of energy conservation measure contract

106. Frozen Rolling Base (Continued) Benefit: Benefit: One time consumption decrease will benefit the PHA over the length of the contract rather than only for three yearsOne time consumption decrease will benefit the PHA over the length of the contract rather than only for three years PHA is funded for 100% of consumption savings rather than only 75% of consumption savingsPHA is funded for 100% of consumption savings rather than only 75% of consumption savings

107. Frozen Rolling Base (Continued) PHA must prepare separate forms for projects and utilities involved PHA must prepare separate forms for projects and utilities involved Follow specific frozen rolling base instructions on form HUD-52722, pages 6 and 7 Follow specific frozen rolling base instructions on form HUD-52722, pages 6 and 7 990.185(1) 990.185(1)

108. Exercise 2 Refer to “Utilities Expense Level – Exercise 2” and form HUD-52722, Operating Fund Calculation of Utilities Expense Level Refer to “Utilities Expense Level – Exercise 2” and form HUD-52722, Operating Fund Calculation of Utilities Expense Level

109. Module 4: Other Formula Expenses (Add-Ons) Calculation and Submission of Operating Subsidy Training

110. Section 3, Part A, Lines 07 through 15 Add-OnLineSource Self-sufficiency07 PHA Reported Energy loan amortization 08 PHA Reported Payment in lieu of taxes (PILOT) 09 HUD Provided/FASS Cost of independent audit 10 HUD Provided/FASS Funding for resident participation activities 11Auto-calculated Asset management fee 12Auto-calculated Information technology fee 13Auto-calculated Asset repositioning fee 14 PHA Reported Costs attributable to changes in federal law, regulation, or economy 15 Not Applicable

111. Line 07 – Self-sufficiency Elderly/Disabled Service Coordinator (EDSC) Program only (no other ROSS programs) Elderly/Disabled Service Coordinator (EDSC) Program only (no other ROSS programs) Only applies to 1995 grant recipients Only applies to 1995 grant recipients Based on allowable amount in FY 2004, adjusted for inflation Based on allowable amount in FY 2004, adjusted for inflation

112. Line 07 – Self-sufficiency (continued) For reasonable cost of salary, fringe benefits, and related administrative costs For reasonable cost of salary, fringe benefits, and related administrative costs Supporting documentation must be provided in Section 4, Remarks Supporting documentation must be provided in Section 4, Remarks 990.190(a) 990.190(a)

113. Line 08 – Energy loan amortization Must be HUD-approved Must be HUD-approved Includes the following costs accrued during the funding period: Includes the following costs accrued during the funding period: Principal and interest for the energy conservation measuresPrincipal and interest for the energy conservation measures Other direct costs related to the energy projectOther direct costs related to the energy project 990.185(a)(3) 990.185(a)(3)

114. Line 09 – Payment in lieu of taxes PILOT = 10% of shelter rent PILOT = 10% of shelter rent Shelter rent = Shelter rent = [Net Tenant Rental Revenue, FDS Line 703] minus [Utility Costs, Financial Data Schedule Lines 931 + 932 + 933 + 934 + 935 + 937 + 938]

115. Line 09 – Payment in lieu of taxes (continued) PHA receives 10% of shelter rent even if it has cooperation agreement with locality to pay less PHA receives 10% of shelter rent even if it has cooperation agreement with locality to pay less If shelter rent is a negative number, PHA receives $0 for PILOT If shelter rent is a negative number, PHA receives $0 for PILOT

116. Line 10 – Cost of an independent audit Most recent actual audit costs from FDS submitted in FASS-PH Most recent actual audit costs from FDS submitted in FASS-PH From FDS, Line 912, Auditing fees From FDS, Line 912, Auditing fees Operating Fund portion only Operating Fund portion only

117. Line 10 – Cost of an independent audit (continued) If PHA does not intend to have audit for the period, must enter zero If PHA does not intend to have audit for the period, must enter zero If PHA intends to have audit for the period, but has no recent actual audit cost in FASS- PH, PHA must work with FO to establish audit cost If PHA intends to have audit for the period, but has no recent actual audit cost in FASS- PH, PHA must work with FO to establish audit cost If funding for audit is requested, audit must be completed If funding for audit is requested, audit must be completed 990.190(d) 990.190(d)

118. Line 11 – Funding for resident participation activities $25 per unit $25 per unit Based on units occupied by: Based on units occupied by: Public housing residentPublic housing resident PHA employee, police officer, or other security personnel not otherwise eligible for public housingPHA employee, police officer, or other security personnel not otherwise eligible for public housing

119. Line 12 – Asset management fee Based on total ACC unit months Based on total ACC unit months PHAs with at least 250 units: PHAs with at least 250 units: $4 per unit month$4 per unit month PHAs with fewer than 250 units: PHAs with fewer than 250 units: Must transition to asset management to receive add-onMust transition to asset management to receive add-on $2 per unit month$2 per unit month

120. Line 12 – Asset management fee (continued) Asset management fee = Asset management fee = [Total Unit Months] x [$2 or $4] Section 3, Part A, Line 12 = Section 3, Part A, Line 12 = [Section 2, Column A, Line 15] x [$2 or $4]

121. Line 13 – Information technology fee Based on total ACC unit months Based on total ACC unit months $2 per unit month $2 per unit month Information technology fee = Information technology fee = [Total Unit Months] x[$2]

122. Line 14 – Asset repositioning fee Discussed in “Deleted Units” module Discussed in “Deleted Units” module

123. Line 15 – Costs attributable to changes in Federal law, regulation, or economy No amount permitted at this time No amount permitted at this time Bookmark for future use Bookmark for future use

124. Line 16 – Total Add-Ons Sum of Part A, Lines 07 through 15 Sum of Part A, Lines 07 through 15 Total Add-Ons auto-calculated on Line 16

125. Line 17 – Total Formula Expenses Sum of Part A, Lines 04, 06, and 16 Sum of Part A, Lines 04, 06, and 16 Total Formula Expenses auto-calculated on Line 17

126. Exercise 3 Refer to “Other Formula Expenses (Add-Ons) – Exercise 3” and form HUD- 52723, Operating Fund Calculation of Operating Subsidy Refer to “Other Formula Expenses (Add-Ons) – Exercise 3” and form HUD- 52723, Operating Fund Calculation of Operating Subsidy

127. Module 5: Formula Income Calculation and Submission of Operating Subsidy Training

128. Formula Income Summary Formula income is based on: Formula income is based on: Rent charged to tenantsRent charged to tenants Unit months leasedUnit months leased Data obtained from PHA’s 2004 audited financial information in the FDS submitted in FASS-PH Data obtained from PHA’s 2004 audited financial information in the FDS submitted in FASS-PH

129. Frozen at 2004 Level Formula income frozen at 2004 level Formula income frozen at 2004 level Not recalculated for FFY 2007 through 2009Not recalculated for FFY 2007 through 2009 Exceptions: Exceptions: Appeal for severe local economic hardshipAppeal for severe local economic hardship Adjustment for changes in tenant utility allowancesAdjustment for changes in tenant utility allowances

130. Line 01 – PUM formula income [Rent charged to tenants, 2004] (from FDS Line 703, Net tenant rental revenue) ÷ [Unit months leased, 2004] (from FDS Line 1121, Number of unit months leased)

131. Line 01 – PUM formula income PUM formula income auto-populated by HUD on Line 01

132. Adjustments in Rental Income Changes in Tenant Utility Allowances Rent collections and rental income will change as tenant utility allowances increase or decrease Rent collections and rental income will change as tenant utility allowances increase or decrease Frozen FY 2004 income level needs to be adjusted Frozen FY 2004 income level needs to be adjusted Exception: Exception: If PHA is HUD-approved to freeze the tenant utility allowance base as the result of energy conservation measures, then the PHA should not report the allowance in HUD-52723If PHA is HUD-approved to freeze the tenant utility allowance base as the result of energy conservation measures, then the PHA should not report the allowance in HUD-52723

133. Changes in Tenant Utility Allowances Tenant Utility Allowances Rental Income Operating Subsidy Results In:

134. Changes in Tenant Utility Allowances Tenant Utility Allowances Rental Income Operating Subsidy Results In:

135. Line 02 – PUM change in utility allowances Decrease over 2004 entered as positive Decrease over 2004 entered as positive Increase over 2004 entered as negative in brackets Increase over 2004 entered as negative in brackets Enter PUM change in utility allowances on Line 02

136. Calculation of Change in Utility Allowances Step 1 PUM Tenant utility allowances, 2004 = PUM Tenant utility allowances, 2004 = [Tenant utility allowances, 2004] (from PHA records) ÷ [Unit months leased, 2004] (from FDS line 1121, Number of unit months leased)

137. PUM Tenant utility allowances, RP = PUM Tenant utility allowances, RP = [ Tenant utility allowances, reporting period] (from PHA records) ÷ [Unit months leased, reporting period] (from PHA records) Calculation of Change in Utility Allowances Step 2

138. PUM Change in utility allowances = PUM Change in utility allowances = [PUM tenant utility allowances, 2004] (Step 1) minus [PUM tenant utility allowances, reporting period] (Step 2) Calculation of Change in Utility Allowances Step 3

139. Line 03 – PUM adjusted formula income [PUM formula income] (Line 01) + PUM change in utility allowances (Line 02)

140. Line 03 – PUM adjusted formula income PUM adjusted formula income is auto-calculated on Line 03

141. Line 04 – Total Formula Income [PUM adjusted formula income] (Section 3, Part B, Line 03) x [Total eligible unit months] (Section 2, Line 15, Column B)

142. Line 04 – Total Formula Income Total Formula Income auto-calculated on Line 04

143. Exercise 4 Refer to “Formula Income – Exercise 4” and form HUD-52723, Operating Fund Calculation of Operating Subsidy Refer to “Formula Income – Exercise 4” and form HUD-52723, Operating Fund Calculation of Operating Subsidy

144. Module 6: Transition Policy and Completion of Form Calculation and Submission of Operating Subsidy Training

145. Objectives Review Transition Schedule/Transition Funding Review Transition Schedule/Transition Funding Explain Stop Loss Provision Explain Stop Loss Provision Finalize HUD-52723 Form Finalize HUD-52723 Form

146. Transition Policy Subpart F Subpart F Sections 990.220 – 990.235Sections 990.220 – 990.235 Notice PIH 2006-14 Notice PIH 2006-14 Detailed guidance on calculation of PUM Transition AmountDetailed guidance on calculation of PUM Transition Amount Includes seven criteria for asset management complianceIncludes seven criteria for asset management compliance

147. Transition Funding Transition Funding Transition Funding Transition Funding is similar to “Add-on” Transition Funding is similar to “Add-on” EUM x PUM Transition Amount EUM x PUM Transition Amount

148. PUM Transition Amount (Final Rule Subsidy Level) - (Interim Rule Subsidy Level) (Final Rule Subsidy Level) - (Interim Rule Subsidy Level) Use FY 2004 Data for Calculation Use FY 2004 Data for Calculation Calculated on a PUM Basis Calculated on a PUM Basis Modified Final Rule Formula Modified Final Rule Formula

149. Transition Schedule - Decliners Year 1 - 24% of PUM transition (FFY 2007) Year 1 - 24% of PUM transition (FFY 2007) Year 2 - 43% of PUM transition (FFY 2008) Year 2 - 43% of PUM transition (FFY 2008) Year 3 - 62% of PUM transition (FFY 2009) Year 3 - 62% of PUM transition (FFY 2009) Year 4 - 81% of PUM transition (FFY 2010) Year 4 - 81% of PUM transition (FFY 2010) Year 5 - 100% of PUM transition (FFY 2011) or Normal Funding under Final Rule Year 5 - 100% of PUM transition (FFY 2011) or Normal Funding under Final Rule

150. Transition Schedule - Gainers Year 1 - 50% of PUM transition (FFY 2007) Year 1 - 50% of PUM transition (FFY 2007) Year 2 - 100% of PUM transition (FFY 2008) or Normal Funding under Final Rule Year 2 - 100% of PUM transition (FFY 2008) or Normal Funding under Final Rule

151. Transition Schedule - Decliners Example Transition Amount – Decline of $100 PUM (Eligible Unit Months = 100) % Realized % Realized % Unrealized Realized Decrease Unrealized Decrease 2007 Year 1 24%76% $24 PUM $76 PUM 2008 Year 2 43%57% $43 PUM $57 PUM 2009 Year 3 62%38% $62 PUM $38 PUM 2010 Year 4 81%19% $81 PUM $19 PUM 2011 Year 5 Normal Funding Under Final Rule

152. Transition Schedule - Decliners Example Transition Amount – Decline of $100 PUM (Eligible Unit Months = 100) Unrealized Decrease Eligible Unit Months* Total Transition Funding 2007 Year 1 $76 PUM 100$7,600 2008 Year 2 $57 PUM 100$5,700 2009 Year 3 $38 PUM 100$3,800 2010 Year 4 $19 PUM 100$1,900 2011 Year 5 Normal Funding under Final Rule *Will vary year to year.

153. Transition Policy – Gainers Example Transition Amount – Gain of $50 PUM ( (Eligible Unit Months = 100) % Realized % Unrealized Realized Increase Unrealized Increase 2007 Year 1 50%50% $25 PUM 2008 Year 2 Full Funding

154. Transition Policy – Gainers Example Transition Amount – Gain of $50 PUM (Eligible Unit Months = 100) Unrealized Decrease Eligible Unit Months Total Transition Funding 2007 Year 1 $25 PUM 100-$2,500* 2008 Year 2 Full Funding *Value is negative because the PHA’s operating subsidy is reduced by transition policy.

155. Stop Loss Subpart H Subpart H Opportunity to limit funding reduction Opportunity to limit funding reduction PHAs must be Asset Management Compliant PHAs must be Asset Management Compliant Calculation based on PUM transition amount Calculation based on PUM transition amount

156. Stop Loss – Asset Management Compliance Schedule Compliance Date Stop LossEffective As Of October 1, 20065% of PUM Transition Amount CY 2007 October 1, 200724% of PUM Transition Amount CY 2008 October 1, 200843% of PUM Transition Amount CY 2009 October 1, 200962% of PUM Transition Amount CY 2010 October 1, 201081% of PUM Transition Amount CY 2011

157. Stop Loss Example Transition Amount – Decline of $200 PUM (Eligible Unit Months = 100) Compliance Date Stop Loss Stop Loss Unrealized Reduction Incremental PUM Stop Loss Amount October 1, 20065%95%$190$19,000 October 1, 200724%76%$152$15,200 October 1, 200843%57%$114$11,400 October 1, 200962%38%$76$7,600 October 1, 201081%19%$38$3,800

158. Moving-to-Work (MTW) Moving-to-Work (MTW) – Part C Line 1 Moving-to-Work (MTW) – Part C Line 1 990.165 990.165

159. Moving-to-Work (MTW) PHAs Block Grant PHAs Block Grant PHAs Receive an operating subsidy as provided in Attachment A of MTW AgreementsReceive an operating subsidy as provided in Attachment A of MTW Agreements Continue to have the right to request extensions of, or modifications to, MTW AgreementsContinue to have the right to request extensions of, or modifications to, MTW Agreements 990.165 990.165

160. Part D Calculation of Formula Amount Formula Calculation Formula Calculation Part A – Part B + Part C Part A – Part B + Part C (Formula Expenses) – (Formula Income) + (Other Formula Provisions) (Formula Expenses) – (Formula Income) + (Other Formula Provisions)

161. Part D Calculation of Formula Amount Cost of Independent Audit Cost of Independent Audit Same as Line 10 in Part A Same as Line 10 in Part A

162. Part D Calculation of Formula Amount Formula amount Formula amount Greater of Formula Calculation or Audit Greater of Formula Calculation or Audit

163. Part E Calculation of Operating Subsidy Subpart E Subpart E Use of HUD Databases to Calculate Formula Use of HUD Databases to Calculate Formula PHA’s Responsibility to Submit Timely Data PHA’s Responsibility to Submit Timely Data

164. Part E Calculation of Operating Subsidy Formula amount Formula amount Not Necessarily the Subsidy Amount Not Necessarily the Subsidy Amount Completed by HUD Completed by HUD

165. Part E Calculation of Operating Subsidy Adjustments due to availability funds Adjustments due to availability funds Based on Proration of Formula Amount Based on Proration of Formula Amount (Formula Amount) x (Proration %) (Formula Amount) x (Proration %)

166. Part E Calculation of Operating Subsidy HUD discretionary adjustments HUD discretionary adjustments Will vary by PHA Will vary by PHA

167. Part E Calculation of Operating Subsidy Funds Obligated for Period Funds Obligated for Period (Formula Amount) – (Appropriations Adjustment) – (HUD Adjustment) (Formula Amount) – (Appropriations Adjustment) – (HUD Adjustment)

168. Module 7: Deleted Units Calculation and Submission of Operating Subsidy Training

169. Objectives Define Deleted Unit Define Deleted Unit Correctly Remove Deleted Unit Data from Reporting Period in HUD-52723 Correctly Remove Deleted Unit Data from Reporting Period in HUD-52723 Understand Implications of Deleted Units on HUD-52722 Understand Implications of Deleted Units on HUD-52722 Review Asset Repositioning Fee Review Asset Repositioning Fee

170. Definition 990.155 990.155 All units in a project or an entire building in a project which are eligible for Asset Repositioning Fee All units in a project or an entire building in a project which are eligible for Asset Repositioning Fee Units removed from ACC without Asset Repositioning Fee Units removed from ACC without Asset Repositioning Fee

171. Asset Repositioning Fee 990.190 990.190 Applications for Demolition or Disposition must be HUD Approved to receive Asset Repositioning Fee Applications for Demolition or Disposition must be HUD Approved to receive Asset Repositioning Fee Supplements Demolition and Disposition Costs Supplements Demolition and Disposition Costs Asset Repositioning Fee replaces Operating Subsidy Asset Repositioning Fee replaces Operating Subsidy

172. Asset Repositioning Fee Expenses Administration and Management Administration and Management Tenant Relocation Tenant Relocation Minimum Protection and Services Minimum Protection and Services

173. Asset Repositioning Fee Schedule Demolition Units 75% of PEL for first 12 months 75% of PEL for first 12 months 50% of PEL for second 12 months 50% of PEL for second 12 months 25% of PEL for third 12 months 25% of PEL for third 12 months

174. Asset Repositioning Fee Schedule Disposition Units 75% of PEL for first 12 months 75% of PEL for first 12 months 50% of PEL for second 12 months 50% of PEL for second 12 months

175. Asset Repositioning Fee Funding Continues Despite Actual Expenses Continues Despite Actual Expenses Continues Despite Actual Disposition or Demolition Schedule Continues Despite Actual Disposition or Demolition Schedule Continues Despite Replacement Vouchers or New ACC Units Continues Despite Replacement Vouchers or New ACC Units

176. Replacement of Prior Add-ons Costs Attributable to Deprogrammed Units Costs Attributable to Deprogrammed Units Phase Down for Demolitions Phase Down for Demolitions Determine Remaining Asset Repositioning Schedule as of Jan 1, 2007Determine Remaining Asset Repositioning Schedule as of Jan 1, 2007

177. Asset Repositioning Fee Timeline “Fee begins on the first day of the next quarter six months after the date the first unit becomes vacant after the relocation date included in the approved relocation plan.”

178. Asset Repositioning Fee Timeline (continued) HUD-approval of demolition or disposition with tenant relocation plan HUD-approval of demolition or disposition with tenant relocation plan Date of first vacancy Date of first vacancy Add six months to vacancy date and determine the next quarter start date Add six months to vacancy date and determine the next quarter start date Asset repositioning can only begin on 1/1, 4/1, 7/1, or 10/1 Asset repositioning can only begin on 1/1, 4/1, 7/1, or 10/1

179. Asset Repositioning Units Impact on HUD-52723 Units no longer eligible for Operating Subsidy due to Asset Repositioning Units no longer eligible for Operating Subsidy due to Asset Repositioning Must “Delete” Data in Reporting Period from Lines 01 to 11 Must “Delete” Data in Reporting Period from Lines 01 to 11 “Deleted” Units Reported on Line 12 - Units Eligible for Asset Repositioning Fee “Deleted” Units Reported on Line 12 - Units Eligible for Asset Repositioning Fee

180. Section 2 - Lines 01 through 11 Unit Month Category LineSource Occupied Dwelling Units…. 01 PHA Provided Occupied Dwelling Units – (Security)… 02 PHA Provided Unit undergoing modernization 05 PHA Provided Special Use Units 06/6a PHA Provided Units vacant due to litigation 07 PHA Provided Units vacant due to disasters 08 PHA Provided Units vacant due to casualty losses 09 PHA Provided Units vacant due to changing market conditions 10 PHA Provided Units vacant and not categorized above 11 PHA Provided

181. Categorization of Unit Months Delete Unit Month Data by Categorization Delete Unit Month Data by Categorization Use Reporting Period Data Use Reporting Period Data Delete based on Asset Repositioning Date Delete based on Asset Repositioning Date

182. Asset Repositioning Unit Months Line 12 – Units eligible for asset repositioning Line 12 – Units eligible for asset repositioning Unit months removed from Lines 01 to 11 should be reported on Line 12 Unit months removed from Lines 01 to 11 should be reported on Line 12

183. Categorization Chart of Deleted Units Asset Repositioning Begins # of Months Reported in Line 12 # of Months Removed from Lines 01 to 11 Months Deleted 10/1/200593Jul to Sep 1/1/200666Jul to Dec 4/1/200639Jul to Mar 7/1/2006012Jul to Jun 10/1/2006012Jul to Jun 1/1/2007012Jul to Jun 4/1/200709Oct to Jun 7/1/200706Jan to Jun 10/1/200703Apr to Jun

184. How to Identify Unit Month Category Funding PeriodJanFebMarAprMayJunJulAugSepOctNovDec Reporting PeriodJulAugSepOctNovDecJanFebMarAprMayJun Crosswalk – Alignment of Reporting and Funding Period Crosswalk – Alignment of Reporting and Funding Period Category in Reporting Period Determines Line to Remove Category in Reporting Period Determines Line to Remove

185. Asset Repositioning Fee Impact on HUD-52722 Actual Consumption (Reporting Period) Actual Consumption (Reporting Period) Actual Utility Costs (Reporting Period) Actual Utility Costs (Reporting Period) Rolling Base Rolling Base Multi-Year Impact Multi-Year Impact

186. HUD-52722 Impacted Line Items Formula Expense Line Impact by Year Actual Consumption…. 01 Year 2 Rolling Base Year 1… 02 Year 2 to 3 Rolling Base Year 2… 03 Year 2 to 4 Rolling Base Year 3… 04 Year 2 to 5 Actual Utility Costs… 16 Year 2

187. Asset Repositioning Fee Deletion of Consumption Data Based on First Vacancy Date after HUD Approved Relocation Date Based on First Vacancy Date after HUD Approved Relocation Date Scenario #1 Scenario #1 12 Months of Utility Data in Line 1 – Actual Consumption12 Months of Utility Data in Line 1 – Actual Consumption Scenario #2 Scenario #2 Less than 12 Months of Utility Data in Line 1 – Actual ConsumptionLess than 12 Months of Utility Data in Line 1 – Actual Consumption

188. Deletion of Consumption Data Example First unit in a project approved for asset repositioning vacated on 1/1/2007 First unit in a project approved for asset repositioning vacated on 1/1/2007 Unit generated 100 kwh of electricity consumption annually Unit generated 100 kwh of electricity consumption annually Unit kwh consumption cost $100 annually Unit kwh consumption cost $100 annually

189. Asset Repositioning Fee Deletion of Consumption Data Actual Consumption of Deleted Unit Line Item FY 2007 (7/1/05 to 6/30/06) FY 2008FY 2009FY 2010FY 2011 Line 1 - Actual Consumption10050000 Line 2 - Rolling Base Year 1100 5000 Line 3 - Rolling Base Year 2100 500 Line 4 - Rolling Base Year 3100 50 Line 16 – Actual Utility Costs $100$50$0 Partial Year of Data Full Year of Data

190. Asset Repositioning Fee Deletion of Consumption Data Adjustments in Consumption Data of Deleted Unit Line Item FY 2007 (7/1/05 to 6/30/06) FY 2008FY 2009FY 2010FY 2011 Line 1 - Actual Consumption100-50000 Line 2 - Rolling Base Year 1100-100-5000 Line 3 - Rolling Base Year 2100-100 -500 Line 4 - Rolling Base Year 3100-100 -50 Line 16 – Actual Utility Costs $100-$50$0 Adjustment Full Year of Data

191. Special Provision for Calculation of UEL Unit Months for which actual consumption is included….. Unit Months for which actual consumption is included….. Reinserts deleted units into Eligible Unit Months calculation for HUD-52722 Reinserts deleted units into Eligible Unit Months calculation for HUD-52722 Units reported in Line 17 still include consumption data in HUD-52722 Units reported in Line 17 still include consumption data in HUD-52722 j

192. Other Criteria for “Deleted Unit” Rolling Base Adjustment Units removed from ACC without Asset Repositioning Fee Units removed from ACC without Asset Repositioning Fee Switch from PHA Paid to Tenant Paid Utilities Switch from PHA Paid to Tenant Paid Utilities

193. Demolition and Disposition Units Adjustment to Rolling Base If less than 10% of Units in a Building are Demolished/Disposed If less than 10% of Units in a Building are Demolished/Disposed No Adjustment to 52722No Adjustment to 52722 If less than 5 Units in a Building are Demolished/Dispose If less than 5 Units in a Building are Demolished/Dispose No Adjustment to 52722No Adjustment to 52722 Consumption data flows through Rolling Base Consumption data flows through Rolling Base

194. Exercise 5 Refer to “Deleted Units – Exercise 5” and forms HUD-52723 and HUD-52722 Refer to “Deleted Units – Exercise 5” and forms HUD-52723 and HUD-52722

195. Module 8: New Units Calculation and Submission of Operating Subsidy Training

196. Objectives Define New Unit Define New Unit Correctly Place New Unit Data on Form HUD-52723 Correctly Place New Unit Data on Form HUD-52723 Understand Implications of New Units on HUD-52722 – (Rolling Base) Understand Implications of New Units on HUD-52722 – (Rolling Base)

197. Definition 990.155 990.155 Unit Added to ACC Unit Added to ACC Occupied by Eligible Family Occupied by Eligible Family Added During or After Reporting Period Added During or After Reporting Period

198. New Unit Status First Day of Month First Day of Month Last Day of Month Last Day of Month Consistency – Same for Both New Units and Unit Categorization Consistency – Same for Both New Units and Unit Categorization Assumed to be Fully Occupied for Funding Period Assumed to be Fully Occupied for Funding Period

199. Impact on HUD-52723 Eligible Unit Months Eligible Unit Months Resident Participation Resident Participation Asset Management Fee Asset Management Fee IT Fee IT Fee UEL/PEL/Formula Income UEL/PEL/Formula Income

200. Section 2, Lines 01 through 04 Unit Category LineSource Occupied Dwelling Units….. 01 PHA Provided New Units – Eligible to Receive Subsidy During the Funding Period….. 03 PHA Provided New Units – Eligible to Receive Subsidy from 10/1 to 12/31 of Previous Funding Period….. 04 PHA Provided

201. Impact on Line 01 – Occupied Dwelling Units Occupied Dwelling Units Occupied Dwelling Units Includes Only Partial Year of New Unit Data Includes Only Partial Year of New Unit Data 0 to 12 Unit Months per Unit 0 to 12 Unit Months per Unit

202. Impact on Line 03 – New Units New Units – Eligible in FY 2007 New Units – Eligible in FY 2007 Eligible for Funding but Not Reported Eligible for Funding but Not Reported Eligible for 0 to 12 Unit Months per Unit Eligible for 0 to 12 Unit Months per Unit

203. Impact on Line 04 – New Units New Units – Eligible in FY 2006 New Units – Eligible in FY 2006 Not Included in FY 2006 Funding Not Included in FY 2006 Funding Eligible for 0 to 3 Unit Months per Unit Eligible for 0 to 3 Unit Months per Unit

204. New Unit Categories Category #1: Units Added During Reporting Period (7/1/2005 to 6/30/2006) Category #1: Units Added During Reporting Period (7/1/2005 to 6/30/2006) Category #2: Units Added After Reporting Period but Before FY 2006 Final Revision (7/1/2006 to 7/15/2006) Category #2: Units Added After Reporting Period but Before FY 2006 Final Revision (7/1/2006 to 7/15/2006) Category #3: Units Added After Reporting Period and After FY 2006 Final Revision in CY 2006 (7/16/2006 to 12/31/2006) Category #3: Units Added After Reporting Period and After FY 2006 Final Revision in CY 2006 (7/16/2006 to 12/31/2006) Category #4: Units Added in Funding Period (1/1/2007 to 7/15/2007) Category #4: Units Added in Funding Period (1/1/2007 to 7/15/2007)

205. Category #1: Units Added During Reporting Period

206. Category #2: Units After Reporting Period Prior to FY 2006 Final Revision

207. Category #3: Units Added After Reporting Period and After FY 2006 Final Revision

208. Category #4: Units Added During Funding Period

209. Impact on HUD-52722 Need to Annualize New Unit Consumption Need to Annualize New Unit Consumption Rolling Base Changes Rolling Base Changes Multi-Year Impact Multi-Year Impact

210. Impact on HUD-52722 New Unit Revisions No Changes to HUD-52722 Due to New Unit Revisions No Changes to HUD-52722 Due to New Unit Revisions New Units Added After Reporting Period do not require update to UEL Calculation New Units Added After Reporting Period do not require update to UEL Calculation UEL is PUM Base, Utility Expense Funded through EUM Increase UEL is PUM Base, Utility Expense Funded through EUM Increase

211. Section 1 – General Information Unit Change Indicator Box Unit Change Indicator Box

212. HUD-52722 Impacted Line Items Line Item Line Impact by Year Actual Consumption…. 01 Year 1 to Year 5 Actual Consumption for New Units….. 07 Year 1 and Year 2 Annualization of Consumption for New Units 14 Year 1 Only Rolling Base Year 1….. 02 Year 2 to 5 Rolling Base Year 2….. 03 Year 3 to 5 Rolling Base Year 3….. 04 Year 3 to 5

213. Section 2 – Current Consumption Line 1 – Actual Consumption Line 1 – Actual Consumption Matches Reporting Period (7/1/2005 to 6/30/2006) Matches Reporting Period (7/1/2005 to 6/30/2006) Includes New and Existing Unit Consumption Data Includes New and Existing Unit Consumption Data

214. Section 3 – Rolling Base Consumption Line 7 – Actual Consumption for New Units Line 7 – Actual Consumption for New Units New Consumption Data is added to Rolling Base New Consumption Data is added to Rolling Base

215. Section 6 – Payable Consumption Line 14 – Annualization of Consumption for New Units Line 14 – Annualization of Consumption for New Units Estimates missing new unit consumption data from reporting period Estimates missing new unit consumption data from reporting period Line 7 + Line 14 should equal 12 months of consumption Line 7 + Line 14 should equal 12 months of consumption

216. HUD-52722 Additional Reporting Requirements Consumption Data attached with HUD- 52722 Consumption Data attached with HUD- 52722 Consumption Estimate Methodology attached with HUD-52722 Consumption Estimate Methodology attached with HUD-52722

217. Section 3 – Rolling Base Consumption Does not include New Unit Utility Consumption Data Does not include New Unit Utility Consumption Data

218. Impact on Rolling Base Year 1 - New Units Added No New Unit Consumption Data reported in Rolling base No New Unit Consumption Data reported in Rolling base Use Line 07 – Actual Consumption for New Units Use Line 07 – Actual Consumption for New Units

219. Impact on Rolling Base Years 2 to 5 After New Units Added Line 2 (Rolling base year 1) = Partial Year Data Line 2 (Rolling base year 1) = Partial Year Data Report zero in rolling base year 1Report zero in rolling base year 1 Use Line 7 – Actual Consumption for New UnitsUse Line 7 – Actual Consumption for New Units Line 2 (Rolling base year 1) = Full Year Data Line 2 (Rolling base year 1) = Full Year Data Rolling base year 1 as reportedRolling base year 1 as reported Rolling base year 2 or 3 as reported or previous rolling base yearRolling base year 2 or 3 as reported or previous rolling base year Line 7 equals 0Line 7 equals 0

220. Adjustment of Consumption Data Example Unit is added to the ACC and occupied by an eligible family on February 1, 2006 Unit is added to the ACC and occupied by an eligible family on February 1, 2006 Unit consumed 50 kwh of electricity consumption during reporting period Unit consumed 50 kwh of electricity consumption during reporting period Unit is expected to consume 120 kwh of electricity consumption annually Unit is expected to consume 120 kwh of electricity consumption annually

221. Adjustments to HUD-52722 New Unit Consumption Data Line Item FY 2007 (7/1/05 to 6/30/06)FY 2008FY 2009FY 2010FY 2011 Line 1 - Actual Consumption50115130140150 Line 2 - Rolling Base Year 100115130140 Line 3 - Rolling Base Year 200115 130 Line 4 - Rolling Base Year 300115 Line 7 - Actual Consumption for New Units50115000 Line 14 - Annualization of Consumption for New Units700000 Full Year of Data Partial Year of Data Adjustment

222. Exercise 6 Refer to “New Units – Exercise 6” and forms HUD-52723 and HUD-52722 Refer to “New Units – Exercise 6” and forms HUD-52723 and HUD-52722