1. Overhauling Your Alumni Council Jay McClymont Director of Alumni & Parent Relations Messiah College

2. Who are you and why this workshop? Your name and the name of your institution How effective is your alumni council? – Scale of 1-5 – 1 Dysfunctional, 3 Average, 5 Perfect What are you hoping to get out of this workshop?

3. Agenda for this workshop History of alumni councils Messiah College’s Alumni Council Overhauling our alumni council Reflections on the change Q&A / Time to share

4. Alumni Boards: Retrospective Historically volunteer driven & self appointed Often operated outside of institution Well intended & dedicated Minimal institutional support At times adversarial Responsible for concept of lifelong connection to alumni Slide used with permission from Gary Olsen Associate Vice President & Executive Director Villanova University Alumni Association

5. Defining the Role of the Board Governing Fiduciary Advisory Constituent Ceremonial Slide used with permission from Gary Olsen Associate Vice President & Executive Director Villanova University Alumni Association

6. Building the Organization Diversity Factors Skills and Talents Values and Qualities Mission and Vision Slide used with permission from Gary Olsen Associate Vice President & Executive Director Villanova University Alumni Association

7. Overhauling our alumni council “Houston, we have a problem.” – Right council, wrong purpose Insanity: doing the same thing over and over again and expecting different results – Albert Einstein If you always do, what you have always done, you will always get, what you have always gotten.

8. Three most critical factors for a successful transition Proper timing is important Mission & Vision are crucial “Buy in” is essential

9. Proper Timing Create a timeline for the transition – Create plenty of time to gain support – Let the council decrease in size, don’t recruit new members – Recommend a final meeting of the former council in the spring, new council starts up in the fall

10. Mission, Vision, Values Mission: Why we exist; our purpose for being Vision: Where we want to be Values: How we treat one another All activity built on mission, vision & values

11. New Model for Messiah’s Alumni Council Alumni Council *led by the council chair Recent Alumni Less than 10 years out General Alumni 11 years out to age 64 Golden Grads Alumni Age 65 and better

12. Creating “Buy In” Start internally within your own office Get support from your VP and the rest of the Advancement Division – You will need their help to be successful – Might need to create other campus partnerships Make your case to the Alumni Council Leadership Get the blessing from the whole Alumni Council

13. Reflections on the change New recruiting and interview process was very effective Having campus leaders partner with us on managing our committees was critical to our success New council is full of energy and ideas, highly motivated

14. Q & A What ideas or suggestions do you have that would be helpful for others here today?