1. S 1 CT1/CT3 meeting 22-23 April 2013 Data policy for CT1 and CT3 data Katrin Latarius NACLIM data manager UHAM katrin.latarius@zmaw.de

2. CT1 NACLIM Meeting 22-23 April 2013, Hamburg The data policy (deliverable 6.5) described: how we want to guarantee the data exchange between the individual NACLIM groups and between NACLIM and other projects or individuals what kind of access to the data we give to projects and individuals outside NACLIM With the delivery end of January 2013 to the commission we provide a general policy document meeting the basic requirements. Now every CT has to specify how CT data will be handled and made available. This specific CT policies will become annexes to the deliverable 6.5 and shall be available latest by begin. Oct 2013 to the EC.

3. CT1 NACLIM Meeting 22-23 April 2013, Hamburg DATA POLICY FOR CT1 DATA Access to data 1 Access to data 2 Notice for an authorisation on dissemination/publications of data NACLIM partners (including CNRS) Free 30 days Consortium Agreement, Clause 8.3.1 Affiliated European projects (List) ? ?? Other projects of individuals ? ?? European Union bodies and institutions Free None discussion and decision

4. CT1 NACLIM Meeting 22-23 April 2013, Hamburg Access to CT1 data: Questions to discuss for decision making 1.Which kind of data will be available? 2.Affiliated European projects to NACLIM CT1: which ones? Provide list, we need to name them. These could be projects you/your team already take part in for instance… 3.How shall affiliated projects/other projects and individuals get access to the data? Free; free on demand..? 3.Who shall be responsible for the data management within CT1? This person takes care of quality control; provides NACLIM data manager with list of available data; makes contact between CT and end-user

5. CT1 NACLIM Meeting 22-23 April 2013, Hamburg Discussion and decision about: Who shall be responsible for the data management within CT1? Project data manager: Katrin Information flow Contact persons for CT specific data CT1: Contact person name? CT2: Katrin Latarius CT3: Contact person name? CT4: Contact person name? CT5: Contact person name?

6. CT1 NACLIM Meeting 22-23 April 2013, Hamburg The data from model runs and model intercomparisons will be listed on the NACLIM web site. The data are stored locally and an OPENDAP data transfer will be established on the server.

7. The research leading to these results has received funding from the European Union 7th Framework Programme (FP7 2007-2013), under grant agreement n.308299 NACLIM www.naclim.eu

8. CT1 NACLIM Meeting 22-23 April 2013, Hamburg CT2 Example: Guidelines for using NACLIM data for publications NACLIM partners grant access to data, but do not transfer ownership of foreground. The ownership stays with the NACLIM consortium. Those demanding access to data products and sets for dissemination/publication purposes will have to follow some guidelines, available on the NACLIM website, related to: 1. Instructions for acknowledging the use of NACLIM data products and data sets correctly, including mandatory reference to the NACLIM scientists, the NACLIM project, the European Commission and the Framework Programme 7. 2. Information about the scientist(s) to be contacted, prior to using NACLIM data, for checking if updates of the data are available. 3. Notification to be sent to the NACLIM data manager AND the person in charge of the data when a publication including/referring to NACLIM data is submitted.