1. Introduction to the 2 nd Cycle of the Periodic Reporting Exercise Principles, objectives and timetable Anna Sidorenko Focal Point CESEE Europe and North America Unit UNESCO World Heritage Centre Workshop of National Focal Points of Central, South- East and Eastern European Countries Second Cycle of the Periodic Reporting Exercise Tbilisi, Georgia, 14 – 16 November 2012

2. What is Periodic Reporting? Report from the State Parties on the application of the World Heritage Convention Including the state of conservation of the World Heritage properties located on their territories Every six years for each region Article 29 of the World Heritage Convention

3. What is Periodic Reporting? The three pillars of Periodic Reporting Retrospective Inventory Retrospective Statements of OUV Questionnaires Sites inscribed from 1978 to 1998 Sites inscribed from 1978 to 2006 Sites inscribed before 1998 (1 st Cycle) All sites until 2012 (2 nd Cycle)

4. Why Periodic Reporting? Paragraph 201 of the Operational Guidelines Four main purposes: –to provide an assessment of the application of the World Heritage Convention by the State Party; –to provide an assessment as to whether the values of the World Heritage properties for which they are inscribed on the List are being maintained over time; –to provide up-dated information about the World Heritage properties and to record the changing circumstances and state of conservation of the properties; –to provide a mechanism for regional co-operation and exchange of information and experiences between States Parties concerning the implementation of the Convention and World Heritage conservation.

5. Focal Points and Site Managers Fully involved in the process from the beginning to the end Site Manager Checks prefilled information Fills fill in Section II of the questionnaire. Focal Point Bridge between the World Heritage Centre/Advisory Bodies and national institutions and Site Managers Checks prefilled information Fills Section I of the questionnaire, validate it and submit to the WHC Checks Section(s) II of the questionnaire Validate Section II of the questionnaire and submit it to the WHC Gathers and transmits all the information regarding the three pillars of the Periodic Reporting © Yvon Fruneau Source: http://whc.unesco.org/en/list/946/gallery/

6. Cycles of Periodic Reporting RegionRetrospectiv e Inventory Launching of 2 nd Cycle of PR Session to report to the World Heritage Committee Year of Examination by Committee Arab States 2006/20072008/201034 th sessionJune-July 2010 Africa2007/20082009/201135 th sessionJune-July 2011 Asia- Pacific 2008/20092010/201236 th sessionJune-July 2012 Latin America and the Caribbean 2011/20122011/201337 th sessionJune-July 2013 Europe- North America 2005/2006 (Europe) 2012/2013 (N. America) 2012/201539 th sessionJune-July 2015

7. Years of reflection Two years of reflection (July 2006 - July 2008) about the 1 st Cycle of Periodic Reporting Exercise to review outcomes of first cycle of Periodic Reporting exercise; to develop strategic direction for PR form and format; to ensure effective links between PR, SoC reports, nominations & retrospective inventory; to identify training & capacity development priorities; to identify international cooperation priorities; to prepare of the next Cycle.

8. Results of the 1st Cycle: Positive aspects International cooperation strengthened Raised awareness at all levels about the WH Convention Helped in collection of data concerning World Heritage properties Clearer picture of strengths and weaknesses of World Heritage conservation in the region/sub-regions Assessed State of conservation of many properties for the first time Enhanced regional cooperation and exchange amongst profesionnals Promoted the creation of buffer zones for many properties

9. Results of the 1st Cycle: Trends and Challenges Planning legislation specific to World Heritage - 60% of European States Parties do not have planning legislation developed specifically to protect World Heritage; - 63% of site managers would like improvements to their management systems; Lack of a follow-up programme for more than 50% of sites Lack of understanding or interpretation of the management plan concept and implementation Lack of institutional memory Inadequate funding and capacity-building Gaps in conservation techniques and skills Divisions between local and central governments

10. Results of the 1st Cycle: Trends and Challenges Management Plans/Systems

11. Results of the 1st Cycle: Needs identified Need for better understanding of heritage concepts Need for more integration between cultural and natural heritage legislation and management Need for more partnership activities, professional training, and training coordination

12. Conclusions of the reflection meetings 1st Cycle of the Periodic Reporting Exercise Lack of preparation Site Managers not involved in the exercise Too many elements of information/data requested from SP Difficult access to the data Reliability of data Lack of coordination No link with other processes of World Heritage Difficulty to compare them (different questionnaires) Time consuming and costly exercise for States Parties

13. 2 nd Cycle Principles Good practice Build on lessons learned from previous PR cycle and from experience/good practice in monitoring and assessment; Encourage good practice in WH property management, encourage participation of stakeholders in PR process and information-sharing with other partners.

14. 2 nd Cycle Principles Efficiency Data pre-filled by WH Centre for verification of accuracy rather than data collection; Easier & quicker to complete; Easier for WH Centre to access/assess results; Guides States Parties through logical steps to undertake assessment of the State of Conservation & management of Property.

15. 2 nd Cycle Principles Utility Useful for different audiences: Site Managers, States Parties, WH Committee, WH Centre and the Advisory Bodies; Consistent with other World Heritage processes (Nomination, reactive monitoring…); Harmonized with reporting for other Conventions.

16. 2 nd Cycle Principles Sustainability Developed for long-term use Capable of providing clear trends & providing continuity for future cycles of PR Consistent for use across regions Flexible to accommodate future development of the WH processes

17. Second Cycle of the Periodic Reporting Exercise Sub-regional grouping of States Parties in Europe (for the First PR Cycle (2005) & the Second Cycle 2012 Nordic and Baltic European sub-region Western European sub-region Mediterranean European sub-region Central and South- Eastern European sub-region Eastern European sub-region Denmark, Estonia, Finland, Iceland, Norway, Latvia, Lithuania, Sweden Austria, Germany, Switzerland Andorra, Portugal, Spain Albania, Bosnia & Herzegovina, Bulgaria, Croatia, Czech Republic, Former Yugoslav Rep. of Macedonia, Hungary, Poland, Romania, Serbia, Montenegro, Slovakia, Slovenia Armenia, Azerbaijan, Belarus, Georgia, Republic of Moldova, Russian Federation, Ukraine Belgium, France, Ireland, Luxemburg, the Netherlands, Monaco, United Kingdom Cyprus, Greece, Holy See, Italy, Israel, Malta, San Marino, Turkey 8 States Parties10 States Parties11 States Parties13 States Parties7 States Parties 5 Sub-Regional Synthesis Reports 48 States Parties

18. Distribution 2nd Cycle of the Periodic Reporting exercise North America 34 sites Nordic & Baltic 36 Eastern 38 Western 137 Central & South- Eastern 75 Mediterranean 143 207* 256* *Approximated - The transboundary sites are included on each of the sub-regions concerned *Approximatif - Les sites transfrontaliers sont inclus dans chacune des sous-régions concernées SitesSP 20 31

19. Second Cycle of the Periodic Reporting Exercise Workshop of National Focal Points of Central, South-East and Eastern European Countries on the Preparation of Periodical Monitoring Reports on the Implementation of the World Heritage Convention Prague, Czech Republic, 26-27 May 2011 http://whc.unesco.org/en/events/745

20. The meeting included a capacity-building component on the management of cultural World Heritage properties. It was hosted by the Romanian authorities and co-organized with the World Heritage Centre and ICCROM. Workshop on the Periodic Reporting process for World Heritage Site Managers of the South-Eastern Europe Region Sibiu, Romania, 15-17 May 2012 Second Cycle of the Periodic Reporting Exercise

21. Workshop on the Periodic Reporting process for World Heritage Site Managers of the South-Eastern Europe Region Sibiu, Romania, 15-17 May 2012 -An opportunity to share experience and discuss challenges in the day-to-day management of sites in the region and excellent network building opportunity. -Such direct trainings on World Heritage procedures were considered important for the proper management of the World Heritage properties, above all by providing concrete examples for World Heritage processes such as paragraph 172 and the Heritage Impact Assessments. -Participants presented case studies showing the link between the retrospective Statements of Outstanding Universal Value they drafted and their management strategies. -Participants were trained on the principles and modalities of implementation of the Second Cycle of Periodic and the revised Periodic Reporting questionnaire (Section I and II) was introduced with Q&A sessions. -Presence of the Advisory Bodies (ICCROM and ICOMOS International) was welcomed as a chance to receive live feedback. Second Cycle of the Periodic Reporting Exercise

22. Periodic Reporting Meeting for Nordic, Baltic, Western and Mediterranean Europe and German Site Managers Berlin, Germany 24-26 September 2012 The aim of the meeting was to prepare the National Focal Points (Group A) for the organization of national workshops and to be able to act as trainers in further seminars with national authorities and Site Managers to facilitate the completion of the Periodic Reporting online questionnaire, thereby ensuring capacity-building and involvement of stakeholders at national level.

23. Second Cycle of the Periodic Reporting Exercise Periodic Reporting Meeting for Nordic, Baltic, Western and Mediterranean Europe and German Site Managers Berlin, Germany 24-26 September 2012 Statements of Outstanding Universal Value lie at the core of the management and the conservation of each World Heritage site. The Periodic Reporting exercise is an excellent opportunity for the exchange of information between stakeholders. The exercise is not an individual one, but is based on participation. The wide dissemination (and translation) of the “Periodic Reporting Handbook for Site Managers” is strongly recommended. The existing Road Map is still being followed. Additional financial support for the implementation of the Second Cycle of the Periodic Reporting exercise is very welcome. Outreach to broader communities was proposed as a possibility to address the urgent need for fundraising. It was suggested to produce an easy-to-understand document addressing follow-up actions to the Periodic Reporting exercise suitable for Site Managers‘ daily context.

24. State of Boundary Clarifications in CESEE as of 9 Novemebr 2012 World Heritage properties in CESEE: 115 Transboundary/Transnational: 9 Boundary Clarifications have been expected for 50 properties in CESEE inscribed before 1998 Boundaries were clarified for 40 properties in CESEE inscribed before 1998 Boundary Clarifications are still expected for 10 properties

25. State of Draft Retrospective Statements of OUV in CESEE as of 9 Novemebr 2012 World Heritage properties in CESEE: 115 Transboundary/Transnational: 9 Retrospective SOUVs expected by 1 st February 2012: 92 Retrospective SOUVs received: 66 Complete: 47 Incomplete: 18 Still expected: 26

26. Road Map Sept 2012Launch of Questionnaire Group A 24-26 Sept 2012Periodic Reporting meeting of National Focal Points of Western, Nordic- Baltic and Mediterranean Europe (Berlin, Germany) 14-16 Nov 2012Periodic Reporting meeting of National Focal Points of Central, Eastern and South-Eastern Europe (Tbilisi, Georgia) Autumn 2012Training workshops by Focal Points (Group A) on national level Winter 2012/13Deadline for Site Managers (Group A) for completion of section II 31 Jul 2013Group A to submit sections I and II September 2013Launch of Questionnaire Group B September 2013Periodic Reporting meeting of National Focal Points of Mediterranean Europe (Florence, Italy) Autumn 2013 Periodic Reporting meeting of National Focal Points of Central, Eastern and South-Eastern Europe (Azerbaijan) Training workshops by Focal Points (Group B) on national level GA Nov 2013Group A: ”Debriefing meeting” / pre-analysis 31 July 2014Group B to submit sections I and II Jun/Jul 2014Results of the 2nd Cycle of the Periodic Reporting exercise (North America) and Action Plan will be presented to the World Heritage Committee Nov 2014Group B: ”Debriefing meeting” / pre-analysis (tbc) Jan 2015Final Europe Meeting (tbc) Feb 2015Compilation of regional report Europe Jun/Jul 2015Results of the 2nd Cycle of the Periodic Reporting exercise (Europe) and Action Plan will be presented to the World Heritage Committee GA Nov 2015Final harmonization meeting on Action Plan(s)

27. Online Platform Online Periodic Reporting platform at the World Heritage Centre website http://whc.unesco.org/en/15 developed with support of The Government of Andorra

28. Frequently asked questions What if a National Focal Point or Site Manager changes during the 2nd Cycle of the Periodic Reporting Exercise? Who has access to the completed questionnaires? What language is used to fill in the questionnaire? How to deal with serial properties? How to deal with transboundary and transnational properties? How long will it take to complete the questionnaire? See responses at http://whc.unesco.org/uploads/pages/documents/documen t-153-12.pdf http://whc.unesco.org/uploads/pages/documents/documen t-153-12.pdf

29. Periodic Reporting Handbook for Site Managers Handbook for Site Managers prepared by the World Heritage Centre in collaboration with the Nordic World Heritage Foundation (NWHF) and with support of Monaco.

30. Periodic Reporting - Specific expected results PREPARE Retrospective Statements of Outstanding Universal Value CLARIFY boundaries of the 1978-1998 properties IMPROVE / PREPARE management plans / management systems HARMONIZE tentative Lists ENHANCE regional cooperation programmes ENSURE new partnerships and funding

31. Periodic Reporting: The end result Implementation of Regional Action Plans From National Programmes to a World Heritage Programming approach

32. Periodic Reporting Exercise : Follow-up –This is a substantial peace of work, and it will consume a lot of our time and resources. What’s in it for you? Unique opportunity to lift issues on the international arena The future action plan will be based on your input Be proactive: establish and use national and regional networks to work specifically on the common issues of your countries, sub-regions and across site typologies –Follow-up is a State Party responsibility –Follow-up should ideally be included in national planning and budgets before the Final Report is adopted in 2015

33. Periodic Reporting Exercise : Questions for discussion How should the data analyzed and utilized? How to best ensure involvement of States Parties in the analysis? How to effectively use this exercise by the States Parties in view of undertaking a national analysis or elaborating a World Heritage programme? What should be the methodology for drafting the Action Plan? Will your country undertake a national analysis of the data and/or elaborate a national strategy/programme? If yes, how would you like ideas from your National programme to be fed into the Regional programme? How to best ensure cross-cutting transnational, regional and sub-regional cooperation and networks?

34. Thank you!