1. Leave Travel Allowance Month – September 2012

2. Revision History Document Change Template and Change Log Version No. DatePrepared by / Modified by Significant Changes 0.1126 th June 2012Pooja AroraMade presentation 0.1217 th Sep. 2012Pooja AroraModified presentation

3. Objective The objective is to understand: Overview of the application Stakeholders involved Eligibility criteria Process flow of the system And Business rules associated

4. Overview To have an online LTA claim application to avoid the manual intervention from employee and from the EHS. Leave Travel Allowance (LTA) is a system which caters to taxable and non-taxable claims related to travel. The LTA amount declared as a reimbursement in Flexi declaration can be claimed through LTA application at the end of cycle. Employee can view unclaimed LTA amount in this application and can also view previous LTA claim details. LTA as an application also displays the readily available current status at each stage.

5. Process Flow

6. Business Rules LTA claim can be raised as taxable/non-taxable for one or more cycle. – In case employee has not claimed for last two cycles, employee can raise separate request for each cycle Employee cannot claim non taxable claim more than 2 times in one block period (Jan-2010 to Dec-2013). Application caters to –Tech / Infra / Bserv audience. New joinee can raise LTA request after completing one year. Leave details will be validated from LMS. Claim request can be submitted only when below conditions are true: – Leave dates should fall between travel start date and end date – Count of leaves during travel period should be at least 3 days In case the claim amount is less than the entitled amount the remaining amount will be paid as taxable. – For example: If the employee is entitled for INR 30,000 as LTA but he/ she claims for INR 20,000 as expenses then the balance INR 10,000 will be treated as taxable.

7. LTA - Taxable For Taxable LTA request: – No leave details are required – No proof is required Once the claim is submitted it goes to EHS for approval who after doing the same, disburses the payment.

8. LTA – Non Taxable For Non-taxable LTA request: – Employee should be on leave for a minimum period of 3 days which may includes weekends, Company holidays, RH, Annual Leaves. – Employee has to provide Leave details Travel dates, travel dates should fall between leave dates Family details also can be added If the employee has used LTA with the previous employer, then needs to mention the same. For non-taxable request, it is mandatory to upload at least one document.

9. Role wise Description Employee raises Taxable or non-taxable request For non-taxable claim, employee submits supporting documents to EHS Employee Receives the documents Validates the request submitted by employees Approves and disburse the payments EHS

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