1. 1 EGI-InSPIRE Project Management Catherine Gater CAO, EGI.eu EGI-InSPIRE EGI-InSPIRE RI- 261323www.egi.eu

2. 2 PPT is the CERN timesheet reporting tool (Project Progress Tracking). EGI-InSPIRE will use this to record monthly hours for each project partner Reminders issued to all reporting individuals, 9 day deadline to validate and submit timesheets Data needed: SSO user name, partner shortname, WP name, task no, role, PM, supervisor, deputy supervisor. WP name depends on the task you are doing – Management, EGI Global task, NGI international task, General Task. PPT – Staff effort reporting EGI-InSPIRE RI- 261323www.egi.eu

3. 3 PPT – Staff effort reporting EGI-InSPIRE RI- 261323www.egi.eu Work PackageTask TypePPT Name WP1 (NA1)ManagementWP1-M WP1 (NA1)EGI GlobalWP1-E WP2 (NA2)EGI GlobalWP2-E WP2 (NA2)NGI InternationalWP2-N WP3 (NA3)EGI GlobalWP3-E WP3 (NA3)NGI InternationalWP3-N WP4 (SA1)EGI GlobalWP4-E WP4 (SA1)NGI InternationalWP4-N WP5 (SA2)EGI GlobalWP5-E WP6 (SA3)GeneralWP6-G WP7 (JRA1)EGI GlobalWP7-E WP7 (JRA1)GeneralWP7-G

4. 4 PPT reporting for May will go live in mid- June. This means that all the data must be added to PPT and synch-ed with SSO LDAP by 14 June. 2 weeks later ie end of the month PPT will prompt for June’s timesheets with a 9 day deadline for submission and validation...and so on… PPT – Staff effort reporting EGI-InSPIRE RI- 261323www.egi.eu

5. 5 PPT – Staff effort reporting EGI-InSPIRE RI- 261323www.egi.eu

6. 6 Activity Management Board (AMB) PPT timesheets Quarterly Reports (Project Milestones) Periodic Reporting Reporting timelines EGI-InSPIRE RI- 261323www.egi.eu Weekly to fortnightly – brief summary from Activity Managers for AMB meetings. Task leaders should report to Activity leaders Monthly - with 9 day deadline after the end of the month. Quarterly (eg PM1 to 3) – template for Activity Managers to complete will be released soon Annual – QR1, QR2, QR3 + Periodic Report in PM12 (which includes all four quarters) etc. EC Template. Final project report. SUMMARISE

7. 7 Activity summary Major tasks, products and services Issues and mitigation Status of deliverables and milestones Plans for next quarter Metrics (reportable to EC) Events attended / organised Publications Quarterly Report Template EGI-InSPIRE RI- 261323www.egi.eu

8. 8 Deliverables EGI-InSPIRE RI- 261323www.egi.eu No.Deliverable TitleDate D1.1Quality Plan and Project Metrics2 D2.1EGI-InSPIRE Presentation1 D2.2Dissemination Plan3 D3.1User Community Support Process3 D5.1UMD Roadmap3 ToC at PM – 6 weeks First full draft (internally reviewed) PM – 4 weeks AMB-led review at PM – 2 weeks AMB + PMB final review at PM – 1 week Submission to EC at end of PM Process tracked by AMB and RT Documents uploaded to Document Server with updated status AM-led review = 1 Moderator (AMB member) + 1 Reviewer (Operations) + 1 Reviewer (Policy) + 1 Reviewer (Community) BREVITY!

9. 9 Milestones EGI-InSPIRE RI- 261323www.egi.eu No.Milestone TitleDate MS101QA website with document templates and processes1 MS102Execution plan2 MS103Quarterly report template2 MS104External advisory board3 MS105Quarterly report3 MS201Basic website with key collaborative tools1 MS202Project presentation template1 MS203Dissemination handbook2 MS204EGI Newsletter3 MS205Establishing the policy area of the website3 MS206Terms of reference and initial composition of policy related groups with EGI.eu3

10. 10 Milestones EGI-InSPIRE RI- 261323www.egi.eu No.Milestone TitleDate MS301User support contacts1 MS302Training website2 MS303Ported applications website2 MS304User support metrics3 MS401Operational tools regionalisation status1 MS402Deploying software into the EGI production infrastructure2 MS403EGI helpdesk and the NGI Support Units2 MS404Operational Level Agreements within the EGI production infrastructure2 MS405Operational security procedures3 MS501Establishment of the EGI software repository and associated support tools1 MS502Deployed Middleware Support Unit operations procedures2 MS503Software provisioning process2 MS504EGI software repository – architecture and plans3

11. 11 Milestones EGI-InSPIRE RI- 261323www.egi.eu No.Milestone TitleDate MS601HUC contact points and the support model1 MS701CIC Operations Portal work plan1 MS702Establishing the Operational Tool product teams1 MS703Operational Tools regionalisation work plan2 MS704Roadmap for maintenance and development of deployed operational tools3 ToC at PM – 6 weeks First full draft (internally reviewed) PM – 4 weeks AMB-led review at PM – 2 weeks AMB + PMB final review at PM – 1 week Submission to EC at end of PM Process tracked by AMB and RT Documents uploaded to Document Server with updated status AM-led review = 1 Moderator (AMB member) + 1 Reviewer (as appropriate)

12. 12 Online tools EGI-InSPIRE RI- 261323www.egi.eu 420+ accounts All EGI mailing lists must be here Official documents including D&M “Static” formal content Dynamic content

13. 13 Project Metrics EGI-InSPIRE RI- 261323www.egi.eu No.Deliverable TitleDate D1.1Quality Plan and Project Metrics2 D2.1EGI-InSPIRE Presentation1 D2.2Dissemination Plan3 D3.1User Community Support Process3 D5.1UMD Roadmap3 Activity and task level metrics Different types of metrics –“Internal” for measuring project progress –“Publishable” for external consumption –“Official” for EC How should these be gathered? Minimal effort When should they be tracked? Targets?

14. 14 Execution plan EGI-InSPIRE RI- 261323www.egi.eu No.Milestone TitleDate MS101QA website with document templates and processes1 MS102Execution plan2 MS103Quarterly report template2 MS104External advisory board3 MS105Quarterly report3 Data needed: SSO user name, partner shortname, WP name, task no, role, PM, supervisor, deputy supervisor. Will feed into Execution Plan as well as PPT.