1. Managing ITS Assets using GIS in Silicon-Valley City of San Jose, CA Kenneth Salvail, P.E. ITE District 6 Annual Meeting July 2007, Portland Oregon

2. Managing ITS Assets using GIS in Silicon-Valley 2 Topics  What is GIS  Asset Management System  Gather & Verify ITS Network Data  Planning/Designing an ITS Network  Maintenance/Restoration of an ITS Network  Conclusion  Additional Info

3. Managing ITS Assets using GIS in Silicon-Valley 3 What is GIS  Acronym for Geographic Information Systems.  GIS manages “ spatial information ” like other data management systems and relational databases.  Because GIS is able to store or show the location of it ’ s representative features it can be used to create scale models and maps of the real world. “ GIS is not limited to the software alone that performs the task of mapping but includes the individuals and organizations that run, need and use it. ” (interpreted from USGS)

4. Managing ITS Assets using GIS in Silicon-Valley 4 What is GIS There are 3 fundamental types of GIS Data  Vector data consists of Points, Lines, and Polygons. These are most commonly used to represent similar real world features.  Raster data uses grid cells to represent a surface of the earth. Aerial imagery is most common, but there are types that represent continuous surfaces, as well as elevation models.  Tabular ( “ attribute ” ) data is used to store related information of features and allows features to be symbolized or classified based on their characteristics or attributes.

5. Managing ITS Assets using GIS in Silicon-Valley 5 What is GIS Vector Data Points Lines TMC Polygons Cameras Maintenance Area Conduit / Fiber

6. Managing ITS Assets using GIS in Silicon-Valley 6 SPAN_IDCountCONDUIT_ID 532496458 532396459 What is GIS Tabular Data Points Lines TMC Polygons Cameras Maintenance Area Conduit / Fiber Attributes for Fiber Attributes for Camera LOC_IDCOORDCONDITION 5L42314, 32out Known Construction Permit Prompts Investigation of Conduit 459

7. Managing ITS Assets using GIS in Silicon-Valley 7 Asset Management System Core Principals  Policy-Driven that includes well-defined & explicitly stated set of policy goals & objectives reflecting desired system condition, level of service, safety, and typically tied to economic, community, and environmental goals as well.  Performance-Based with system performance measures that are used for day-to-day and strategic management.  Analysis of Options and Tradeoffs including how different allocations will impact achievement of policy objectives that selects the best method based on cost and impacts on performance measures.  Decisions Based on Quality Information where options are evaluated using credible and current data and decision support tools e.g. simulation, scenario & life cycle cost analysis are used.  Monitoring to Provide Clear Accountability and Feedback where performance results are monitored and reported for impacts and effectiveness, and feedback used to indicate progress toward goals & objectives.

8. Managing ITS Assets using GIS in Silicon-Valley 8 Asset Management System Architecture based on 3 different aspects  Physical equipment that is deployed.  Systems that connect, control, and manage the equipment.  Personal that maintain and operate the equipment, keep if functioning well, and respond to problems.

9. Managing ITS Assets using GIS in Silicon-Valley 9 Asset Management System Architecture Components Deficiency Identification Process Preservation & Improvements Options Evaluation Process Resource Allocation Budgeting Recommended Mix of Work Maint Mgt Deficiency Analysis Statistical Analysis Resources Personnel Equipment Performance Monitoring Life Cycle Costing Performance Impact Analysis Needs Status Info Trouble Reports Planned Work List of Deficiencies Immediate Corrective Actions Performance Standards Performance Models Cost Models Preservation & Improvement Options - Costs Preservation & Improvement Options – Impacts & Benefits Project Cost Estimates Work Work Orders Accomplish Work History Perf Measures Failure Rates Down Time Throughput. Inventory ITS Equipment Systems Operating Par Guidelines, Practices, Available Options Resource Allocation & Budgeting Process Daily Operations & Management

10. Managing ITS Assets using GIS in Silicon-Valley 10 Gather & Verify ITS Network Data  Gather date using record drawings for initial collection  Perform field investigation to verify  Create documentation system to ensure consistent information is collected  Define data naming convention  Verify using system/network administrator and built-in tools

11. Managing ITS Assets using GIS in Silicon-Valley 11 Planning/Design an ITS Network  Perform capacity analysis of existing fiber network to determine if a there is dark fiber available between two end points.  Analyze expansion scenarios to determine most efficient design.  Manage leasing of fibers to take advantage of revenue opportunities.

12. Managing ITS Assets using GIS in Silicon-Valley 12 Maintenance/Restoration of an ITS Network  View fault locations by typing in the length to a fault.  Produce a report describing all affected facilities.  Find end points to determine locations for testing.  Reference test data such as OTDR traces and view them in their native files and add loss values.  Add digital photographs, CADD drawings, documents, etc  Take data to the field to trace a fiber, find a fault, and view it on a map; and search for network assets and get related information.

13. Managing ITS Assets using GIS in Silicon-Valley 13 Conclusion GIS can be used as a network mapping, modeling and management solution, that lets you perform sophisticated and detailed data analysis to increase revenue, lower costs, boost efficiency and improve service with network asset and design intelligence.

14. Managing ITS Assets using GIS in Silicon-Valley 14 Presentation, and Web resource links available at: http://web.mac.com/ken.salvail/csj Session E6 – Poster Session, 10:30-12:00 PM Using GIS for Traffic Operations Management William Harmon, City of San Jose Asdditional Info