1. Martin Kollman

2.  $3,918,868.56 in Perkins funds for secondary  Year 7 of Perkins IV grant  262 districts applied for Perkins funds ◦ Up 4 districts from FY14  12 consortiums participating  Application & Review process altered slightly  Peer Reviewers Key to Application Process  11 Perkins Reserve Grants ◦ Benefiting over 200 teachers

3.  Only current year equipment & supplies  Full narrative  Digital signatures accepted  Signatures can be kept locally if signed  Electronic only forms/applications  Distribute to reviewer teams 2 weeks prior to review  Team Review Application Review  Digital resubmission for approval

4.  Make sure $ amounts match across the application  Most electronics under $500 are considered supplies rather than equipment  Budget items support “WHAT” (pathway)  Data Worksheet is completed and matches Action Plan for Improvement  Narrative is quality rather than quantity, but don’t skimp on quality!

5. Narrative:  Identify goals and activities that align with pathway improvement plans in district.  Look at initiatives that include the entire district  Use SMART Goals – Specific, Measureable, Achievable, Realistic, Timely

6. Required Use of Funds:  Performance – End Result  Programmatic – How it will be done  Data/Deliverables – How to measure results of programmatic  Goal/Indicator – Item or action to show the result has been met  Core Indicators – 1 or more are met  List all funds and resources for support

7.  Identify meetings, minutes, and groups  Signatures can be digital or typed if a signed copy is kept locally  Send application to KSDE in a MSWord document or PDF  Keep it as 1 document and if signatures are scanned, send separately of application file  Talk to other districts and consortiums on how they complete their applications.

8.  ***Documentation of Processes*** (KEY) The one new thing is that you MUST have written documentation of ALL your processes that involve Perkins or other Federal grants. (Electronic or Paper)  Risk Assessment (Monitoring) will be based on applications, performance reports, expenditures, and goals met to identify risk.  Earned Income from use of Perkins equipment should be reinvested in program, but could impact future funding.  No encumbering of funds

9.  All computers and associated equipment (under $3,000) are now supplies. ◦ Associated Equipment Examples: printers, scanners, monitors, 3D printer, CNC, virtual welder, etc.  If hosting an event, food is allowable if it is a working meal at the event.  Data is key to future Perkins V and review by the state. ◦ Use SMART goals in narrative ◦ Key track of number of students impacted ◦ Use regional workforce data ◦ Identify goals met and percentage achieved in reports

10.  Small & low cost items are often better suited for.5 funding (keyboards, pliers, baking sheets)  No consumables or less than 1 year lifespan  Software Annual Licenses – Fully Funded Every Year with Perkins Funds  Perkins supports new, enhanced, industry standards, current practice, and professional development to operate  Keep records of all Perkins equipment, if it has been transferred and its location  Over $5,000 requires a state sticker from KSDE – Jessie Cornejo jcornejo@ksde.orgjcornejo@ksde.org

11.  $3,000 or less no bid is needed  $3,000 - $150,000 (small purchase) requires a minimum of 3 bids and online is acceptable  Bids need to be kept on file for equipment over $3,000 (electronically) and noted in application to KSDE  Contact Martin Kollman at KSDE if you are unsure what is allowable at KSDE or what the process needs to be. mkollman@ksde.orgmkollman@ksde.org

12.  Contact KSDE & Send Disposition Form - http://www.ksde.org/LinkClick.aspx?fileticket= 5K7kUXQN0q4%3d&tabid=654&portalid=0&mi d=1779 http://www.ksde.org/LinkClick.aspx?fileticket= 5K7kUXQN0q4%3d&tabid=654&portalid=0&mi d=1779  (a) Equipment with a unit acquisition cost of less than $5,000 and equipment with no further use value: The equipment may be retained, sold or otherwise disposed of, with no further obligation to the federal government. Funds maybe used to purchase new equipment.  (b) All other equipment, $5,000 or over: The equipment may be retained or sold, and funds maybe used to purchase new equipment.

13.  Using Perkins funds where General funds had been or could be used  Flip-flopping between General,.5, or Perkins funds  Prove you would loose the service, resource, person, or item if Perkins funds were not used  Ask KSDE when in doubt!

14.  Nov1 st - Progress Reports Due  Nov 12 th - Perkins Monitoring Training Webinar (For Identified Districts/Consortiums)  Nov 15 th – Pathways Applications /Maintenance Opens (Deadline March 16 th )  Dec 1 st - deadline for equipment to be purchased or encumbered

15.  Desk Audit with option of Site Visit – Consultants may visit any Perkins recipient during the school year to view activities, equipment, or financial records.  Monitoring Sites: Review of 2014 Funds ◦ 233 Olathe428 Great Bend ◦ 250 Pittsburg465 Winfield ◦ 262 Valley Center 503 Parsons ◦ 402 Augusta622 ESSDACK ◦ 415 Wolf River  Monitoring Process - http://www.ksde.org/LinkClick.aspx?fileticket=ned bal57OYA%3d&tabid=602&portalid=0&mid=1548 http://www.ksde.org/LinkClick.aspx?fileticket=ned bal57OYA%3d&tabid=602&portalid=0&mid=1548

16. General Reminders:  Advisory committee meetings (2 per year)  Business & Industry involvement  Submit for FY15 budget changes via email  June 30 th, 2015 is last day to spend FY15 Perkins funds (Use it or Lose it)  Wish list for unspent funds – short list to spend $200, $500, $1,000…. Etc.

17.  Perkins IV of 2006 is a 5 year plan that is continuing under same model  No changes expected under this current federal session, but expected to after.  Possible changes in non-traditional  Emphasis on partnerships with B&I, PS, non-CTE teachers, & community  Emphasis on stackable classes, certifications, and industry skill sets  Emphasis on data, outcomes, and accomplishments

18.  KSDE Conference – Oct 20-22 @ Wichita Hyatt Regency  ACTE Conference – Nov 19-21 @ Las Nashville, TN  February CTE Conference – Feb 9-11 @ Manhattan Conference Center & Hilton Garden Inn  National Association of Career & Technical Education Information – May 11-14 @ San Antonio, TX  Model Schools Conference – June 28 – July 1 @ Alanta, GA

19.  Martin Kollman – mkollman@ksde.orgmkollman@ksde.org  Peggy Torrens – ptorrens@ksde.orgptorrens@ksde.org