1. Green Impact “Final workshop of the year! Submitting the workbook and what to expect from audits” Peter Lumb, Environmental Coordinator Jess Naylor, Sustainability Project Officer

2. Green Impact at the University of Cambridge Spotlight on Energy Month in February 30 teams taking part Average of 18 actions per team 569 actions in total (416 from Oct-Jan!) MRC Epidemiology team winners with 76 actions!

3. Green Impact at the University of Cambridge What’s been happening? O&G breakfast and pledges Library bird boxes Clare waste intervention CISL garden POLIS bike event

4. Green Impact at the University of Cambridge What’s been happening? Student events at Emmanuel Psychiatry recycling Academic approach at Downing ‘Leap into a jumper’ @MML

5. Spotlight on Travel month Website updates – New page on how to get involved.New page Resources – See websitewebsite cycle safety and security, cyclescheme, car sharing posters leaflets new set of travel maps for each site. bike seat covers! Events – Cyclescheme, Dr Bike, EVs, police Travel roadshow - Run an energy event of your own? E&E can run a small number (let us know!) otherwise we can supply prizes and resources for you to run your own…

6. Spotlight on Travel month – Bronze Actions Promote the University's Travel Plan measures to staff. (B013 – 5 points) Proactively promote the use of teleconferencing facilities, video-conference facilities and/or Skype to relevant staff as an alternative to travelling to meetings. (B014 – 6 points)

7. Spotlight on Travel month – Silver Actions Proactively advise visitors on how they can get to meetings, lectures, seminars or conferences via public transport, walking, cycling or car sharing. (S013 – 5 points)

8. Spotlight on Travel month – Gold Actions Carry out at least one travel awareness activity or event, ideally during Spotlight on Travel month. (G061 - 9 points) Promote the following to staff: CamShare; Uni4; The University’s interest-free loan scheme for rail travel; the various options for cycling in Cambridge (G038 – 4 points) Bring in a pool bicycle system, to allow staff to use a pool bike to get to and from meetings. (G043 - 3 points)

9. Spotlight on Travel month – Colleges Actions The College informs all its staff and students where their nearest cycle parking and shower facilities are. (CT064 - 2 points) The College proactively advises the majority of external visitors how they can get to meetings and other events via public transport, walking, cycling or car sharing. (CT065 - 6 points) The College provides cycle pumps and tools along with details of public transport links, and cycle repair services. (CT066 - 4 points) The College has provisions for electric vehicle charge points on site (CT067 - 5 points) EITHER the College does not have any College-owned, or fleet cars OR if it does, at least 25% are in Vehicle Excise Duty bands A or B. (CT068 - 6 points)

10. Preparing for your audit

11. Workshop objectives How to be prepared for your audit Understand what the audit process looks like Know how to work with your auditor

12. Timeline 22 nd April Workbook submission date 5 th May Audits 2 nd June Awards ceremony

13. Workbook submission and audits How close are you to achieving what you would like to by the submission dates? What are your challenges? Any solutions?

14. Audits

15. Why we audit in Green Impact The Green Impact audits is a supportive process to give credibility to the work you’ve done so you can feel proud of your accreditation, as well as… Providing you with ideas for improvements Gathering best practice from across the organisation Identifying common challenges Informing programme development We’re not there to catch you out, and the auditors will be fully trained to ensure they conduct the visit in a positive, friendly manner.

16. Preparation – top tips 1.Ensure your workbook is up to date. 2.Press Submit on the homepage of the workbook to ensure you receive and audit to verify your accreditation. 3.Inform your colleagues of when the visit will be taking place and let them know the auditor will be touring the office and may ask them questions- use this as an opportunity for them to ask you anything they’re uncertain of!

17. Preparation – top tips 4. Be flexible when it comes to scheduling in your audit- there may be several audits for one team of auditors to complete, so they may arrive slightly earlier or later than planned. (the whole audit will take between 30mins-1hour) 5. Think about all the positive changes you have made - this is your opportunity to show off! Make sure you’re sharing all the best bits of your Green Impact year, big or small.

18. And finally… Please don’t worry!

19. Audit day Audits will take place during the afternoon May 5 th Conducted by 2 student volunteers Should take no longer than an hour You will be given a choice of slots in the afternoon Please make sure a member of your team is free to meet the auditors

20. Student involvement Students receive half day training on Green Impact and how to conduct an environmental audit. Building professional skills and increasing understanding of practice sustainability application within a workplace. The training and practical audit is IEMA approved training. S002 - Embedding & Communication The Department has actively encouraged students to be involved in Green Impact.

21. How the audit will be conducted Before the visit 1.Auditors will review uploaded evidence and comments made to the workbook During the visit 1.Auditors will finalise the desktop audit with you in front of your pc- any additional documentary evidence can be shown. 2.Auditors will then ask to tour the office, speaking to relevant members of staff

22. Qualitative questions At the end of the visit your auditors will ask some qualitative questions, have a think about your answers. What have you enjoyed the most about taking part in Green Impact? What change has had the greatest impact? What are you going to focus on next?

23. What next…Further Evidence Requests Sometimes necessary when: -documentary evidence couldn’t be shown on the day -you have misinterpreted the action and you need another attempt to complete -you’re 1 or 2 actions away from the next accreditation level to try and boost you up Further evidence needs to be sent through within a prescribed number of days

24. Special Awards A chance to go beyond the Green Impact toolkit criteria and showcase the great things happening within your departments! Winners from the University of Cambridge and national winners! 300 words

25. What next… special awards Special award submissions won’t be specifically audited on May 5 th, however if you would like to enter any of the categories, please do so around the time of your audit.

26. Special Awards Environmental Hero Who is the exceptional person within your or another department (including yourself!), who has really become your environmental hero! Environmental Improvement An innovative environmental improvement or initiative you have put in place to make a real impact in your department, team or across the organisation. What have you done that is above and beyond the normal workbook criteria? What impacts have you seen? Student Leadership Award How one exceptional student within your team or department (or yourself if you are a student!) has been leading change within and beyond their/your Green Impact team or role. What role have they/you taken, how have they/you built skills and knowledge, and what impacts have been seen as a result of their/your strong leadership?

27. Questions! Any questions on workbook submission or the audit process? Any questions on specific criteria? Does another team have a solution?

28. Support available Green Impact greenimpact@admin.cam.ac.uk Environment and Energy Section environment@admin.cam.ac.uk Sign up to ‘Greenlines’ newsletter EECs Network, networking events Green Impact online resources www.environment.admin.cam.ac.uk Students (GIPAs) – next year?

29. Remember to keep us posted! B003 - The team has sent at least two photographs of the initiatives it has implemented this year to the Green Impact team G022 - The team has written an article for the Greenlines newsletter to promote the team's achievements, or a case study of their work.

30. Thank you! Audit webinar: https://www.youtube.com/watch?v=npmXm0ngka4&feature =youtu.be NUS Sustainability Project Officer Jess Naylor jessica.Naylor@nus.org.uk