2. Topic 1: OS Functions, Desktop & Toolbar

3. Objective: - Explain the common functions of an operating system. - Identify the parts of the desktop and taskbar.

4. Operating System The most important software on the computer is the operating system, which is software installed on the computer to help you interact with the computer. It also controls and manages the hardware connected to your computer as well as ensuring that your computer is functioning properly. Therefore, you need to update your operating system regularly to ensure that it is compatible with any new hardware that you install. The operating system we use at school is Windows 7. The following slides describe the functions of an operating system.

5. Provides a user interface Many operating systems provide visual elements, such as icons and menus, to help you interact with a computer. You can use a mouse to select icons and issue commands. For example, you can double-click a file to open it with the appropriate program. Without a visual user interface like menus and icons, you would have to type all computer commands using code.

6. Provides utilities to configure your system An operating system provides easy-to-use utilities to help you configure your computer. These utilities are small programs that help you perform specific functions, such as connecting to a network, managing resources, and adding new programs to your computer. Helps manage computer resources An operating system helps manage hardware. Programs communicate with the operating system to work with the required hardware, such as the CPU, to complete the required tasks.

7. Helps secure data by controlling user access to a computer An operating system allows you to secure your data. It helps you specify who has the right to control or access to your computer and its resources. The operating system helps you do this by creating profiles with usernames and passwords, so that only those users who know the username and password can access the resources on your computer.

8. Windows 7 You interact and navigate within Windows 7 using the: Desktop- The desktop is the screen area that you can see when you log on to Windows 7. When you open applications and folders, they appear on the desktop. Taskbar- is a rectangular bar that is usually located at the bottom of the screen. You can use the taskbar to select an application running on your computer. The taskbar displays the application in the form of taskbar buttons. Start Menu- The Start button opens the Start menu. You can use the commands on the Start menu to start an application, or to restart, logoff or shut down the computer.

9. When your computer finishes booting, you will find yourself looking at a screen displaying the Windows interface. The Desktop and the Taskbar are the two main parts of the interface. Desktop Task Bar StartButton PinnedApplications OpenApplication NotificationArea Icons Shortcuts FoldersFiles Desktop & Taskbar

10. Desktop

11. Icons Icons are pictures that represent a part of the computer. Some Icons come installed with the computer’s Operating System and will be different from computer to computer depending on the type operating system in use. (My Documents, My Computer, Recycle Bin, Control Panel, Windows Help Desk, Search). Other Icons are created by the user or are installed by programs that the user installs.. These can be Shortcuts, Files or Folders.

12. Shortcuts Shortcuts are a link to another part of the computer, it is not the actual program. A shortcut points to a folder, file, program, or web page. If you delete the shortcut, you have done nothing to the actual program, document, or file. It is still there, you can find it in its original location. Look for the arrow on the bottom left corner of the picture that indicates that the icon is a shortcut and not an actual file. A shortcut can be placed wherever you want to put it - on the Desktop, in a Folder, in the Start Menu or on the Task Bar

13. Files A file is an object on a computer that stores data, settings, or commands that are used with a computer program. Users can store Files on the Desktop. These icons will not have the black arrow found on a shortcut. Each program will create its own picture icon with a logo that should help you determine what type file it is. Deleting an icon that represents a file will delete the actual document, image, song, video, folder, etc. Be very careful not to mistake a File for a Shortcut when deleting.

14. A folder is a location on the computer that stores files, shortcuts and other folders. Some Folders are created by the operating system (like “Documents”), others are created by the user. A shortcut can be placed on the Desktop, in another Folder, in the Start Menu or on the Task Bar Shortcuts can be made to Folders as well. Look for the arrow to be sure if it’s a shortcut or an actual folder. Folder

15. Taskbar Across the bottom of the screen we see the Taskbar. Normally it is in view all the time. The Taskbar's main job is to show what applications are currently running. StartMenu PinnedApplications OpenApplication NotificationArea

16. Start Menu Clicking on the Start Menu brings up a list to start your programs or access parts of the computer. An item with an arrow at the right, such as Programs or Favorites, will open another list. There can be several levels of such lists.

17. Start Menu The large left pane shows a short list of programs that are installed on your computer. You can click “All Programs” to see the list of all the programs that are installed in your computer. Any new program that you install is added to the All Programs list automatically. The Search programs and files box is in the lower left corner. You can use this box to find files or open programs by typing the appropriate search terms. The Search programs and files box searches for the term in all the programs, files, and folders on your computer. You can use the various links in the right pane to access folders, files, settings, features, and to shut down your computer. For example, you can use the Documents link to open the Documents folder, where you can store and share your documents.

18. Pinned Applications You can pin a program directly to the taskbar so you can open it quickly and conveniently, rather than looking for the program in the Start menu. If the program is already running, right-click the program's button on the taskbar (or drag the button toward the desktop and then click Pin this program to taskbar. If the program isn't running, click Start, find the program’s icon, right-click the icon, and then click Pin to Taskbar, or drag the program's shortcut to the taskbar.

19. Open Application Each open application will have an button on the Taskbar. If an application has been minimized, all we can see is its button on the taskbar. When an application is maximized, its window takes up all the space above the taskbar.

20. Notification Area The notification area, or system tray, at the far right of the Taskbar is used to show icons for programs that are awake and hanging around in the background, like the clock, anti-virus, and scheduling programs. Such an icon lets you know for sure that the program is ready to perform when it is needed.

21. The area of the screen w a blue background  Think It Through  Use the pictures and labels below to test your memory. Can you drag the labels to the correct the parts of the desktop? Desktop Taskbar Icons Shortcut Document Pinned Apps Open Apps Minimized Window Maximized Window System Tray/ Notification Area System Tray/ Notification Area Program Folder Start Menu

22. The area of the screen w a blue background  Think It Through  Use the pictures and labels below to test your memory. Can you drag the labels to the correct the parts of the desktop? Desktop Taskbar Icons Shortcut Document Pinned Apps Open Apps Minimized Window Maximized Window System Tray/ Notification Area System Tray/ Notification Area Program Folder Start Menu TOP SECRET --No Peeking!— (Delete or drag this box over to check your answers)

23.  Think It Through  Use Paint to draw the parts of the desktop. If you take time to draw the parts and label them, it could help you remember them on the test. If you are a perfectionist, you may want to use the Shapes rather than freehand drawing. In the Ms Lee folder is a PPT that has icons you can copy/paste onto your desktop. You may go online to choose a picture as your background.

24.  Think It Through  Complete the Brace Map on the following slide that lists the parts of a desktop and taskbar. Drag the labels and examples into the correct positions. Remember that a Brace Map shows parts of a whole, so all of these parts are found on the desktop. Hint: Zoom out on the next slide to more easily see all the labels. Blue labels go in the left column. Green go in the right column.

25. Taskbar Desktop Files Notification Area Icons Pinned Applications Open Applications Shortcuts Folders Start Menu

26. Taskbar Desktop Files Notification Area Icons Pinned Applications Open Applications Shortcuts Folders Start Menu TOP SECRET --No Peeking!— (Delete or drag this box over to check your answers)

27.  Strive For Success  Time to check your understanding of Topic 1: OS Functions, Desktop & Toolbar. Our class will take a quiz on ____(Quiz Date)_______. Use your Study Guide and Think It Through Activities to strive for success on the quiz!

28. Topic 2: Parts of a Window & TPSS Drives

29. Objective: - Identify the parts of a Window. - Define TPSS Drives and Library Folders

30. Window Terminology Although the contents of every window are different, most windows have the same basic parts.

31. Parts of a Typical Window 1. Menu bar. Contains items that you can click to make choices in a program. 2. Title bar. Displays the name of the document and program (or the folder name if you're working in a folder). 3. Minimize, 4. Maximize, and 5. Close buttons. These buttons hide the window, enlarge it to fill the whole screen, and close it, respectively.

32. Parts of a Typical Window 6. Scroll bar. Lets you scroll the contents of the window to see information that is currently out of view. 7. Borders and corners. You can drag these with your mouse pointer to change the size of the window. Other windows might have additional buttons, boxes, or bars. But they'll usually have the basic parts, too.

33. Moving a Window Moving a window To move a window, point to its title bar with the mouse pointer. Then drag the window to the location that you want. (Dragging means pointing to an item, holding down the mouse button, moving the item with the pointer, and then releasing the mouse button.

34. Resizing a Window To make a window fill the entire screen, click its Maximize button or double-click the window's title bar. To return a maximized window to its former size, click its Restore button (this appears in place of the Maximize button). Or, double-click the window's title bar. To resize a window (make it smaller or bigger), point to any of the window's borders or corners. When the mouse pointer changes to a two-headed arrow (see picture below), drag the border or corner to shrink or enlarge the window. Drag a window's border or corner to resize it A window that is maximized cannot be resized. You must restore it to its previous size first

35. Hiding a Window If you want to get a window out of the way temporarily without closing it, you can minimize it. To minimize a window, click its Minimize button. The window disappears from the desktop and is visible only as a button on the taskbar, the long horizontal bar at the bottom of your screen. To make a minimized window appear again on the desktop, click its taskbar button. The window appears exactly as it did before you minimized it.

36. Closing a Window Closing a window removes it from the desktop and taskbar. If you're done with a program or document and don't need to return to it right away, close it. To close a window, click its Close button. If you close a document without saving any changes you made, a message appears that gives you the option to save your changes.

37. Switching between Windows Using Taskbar: If you open more than one program or document, your desktop can quickly become cluttered with windows The taskbar provides a way to organize all of your windows. Each window has a corresponding button on the taskbar. To switch to another window, just click its taskbar button. The window appears in front of all other windows, becoming the active window—the one you're currently working in To easily identify a window, point to its taskbar button. When you point to a taskbar button, the title of the file or document will appear.

38. Switching between Windows Using Alt+Tab. You can switch to the previous window by pressing Alt+Tab, or cycle through all open windows and the desktop by holding down Alt and repeatedly pressing Tab. Release Alt to show the selected window.

39. Dialogue Box A dialog box is a special type of window that asks you a question, allows you to select options to perform a task, or provides you with information. You'll often see dialog boxes when a program or Windows needs a response from you before it can continue. A dialog box appears if you exit a program without saving your work Unlike regular windows, most dialog boxes can't be maximized, minimized, or resized. They can, however, be moved.

40. The “Libraries” Window “Libraries” is a folder on the Task Bar you will use quite often to access files you have saved. This window is divided into three sections, called panes. The pane on the left side, called the Navigation Pane helps you access folders, saved searches, and even entire hard disks. The pane on the right is called the Library Pane. It displays the contents of a drive or folder. The pane at the bottom of the window is called the Details Pane. You can use the Details pane to see the most common properties associated with the selected file.

41. Navigation Pane Library Pane Details Pane

42. Assignment Drive: Where you save documents to your Teacher’s Folder to turn in assignments. After you save a document there, your teacher can open it to grade or check it. You can re-open your own file if you need to, but no other student can. Similarly, you can not open any other student’s work. Templates Drive: Where your teacher can create a folder for you to access documents, pictures, files and links to websites. All teachers and students can access any of the folders in Templates, but students can not save anything there. Documents: Where you save any work that you have created. You should always save assignments to your “Documents” BEFORE you save it to the Assignment Folder. If you only save it to the Assignment Folder and your teacher accidentally deletes it, you will not have a back up copy. Music/ Pictures: This is part of your “Documents”, it just gives you folders to help you keep pictures in an area separate from documents. TPSS Drives & Library Folders NavigationPane

43. Documents Folder Template Drive Assignment Drive Security: Who can access? High- Only the user can access it Low- All teachers and students can access Medium- Only the user and teacher can access Who can edit/save files Only the userOnly teachersOnly the student Benefits-Students don’t have to email or use a USB Drive to save work -Students can access the folder anywhere in TPSS -Security protects your work from others -You can start an assignment and finish it later -Students can organize it with folders -Students & Teachers can access the folder anywhere in PJHS -Teachers can share docs with each other -Files immediately update when changes are made -Easy to share docs with all students in one step -Saves the school paper and ink by not printing -Students can still access after they save to make changes -Security protects work from other students and from cheating -Teachers do not have to download assignments individually from email or USB drive.

44.  Think It Through  Network Posters: Create 3 promotional posters: One of each: Assignment Drive, Templates Drive and Documents Folder. On each poster, tell the benefits of the drive or folder. Explain what makes it helpful to students and to teachers. Include who has permission to edit/save to and to access documents in each folder/drive. Include pictures, backgrounds and write in complete sentences.

45.  Think It Through  Labeling a Window Use Ctrl + Print Scrn on your keyboard to take a screen capture of a window. Then open a blank PowerPoint and use R Click > Paste or Ctrl + V to paste the screen capture into a blank PowerPoint Slide. Use Word Art to label the parts of the window.

46.  Think It Through  Scavenger Hunt: Explore programs found in the Start Menu and Accessories folder. Look for windows with the characteristics listed below. When you find a window that fits the description, take a screen capture of it and paste it into a PowerPoint. 1. A window with a Task Pane 2. A widow that has no menu or scroll bars 3. A window with no Title Bar, Minimize, Maximize or Close Buttons 4. A window that has “Help” in the Menu Bar 5. A window that is solid yellow 6. A window that is NOT shaped like a perfect square or rectangle. 7. A window that when opened changes your cursor to a “+” 8. A window that has a menu but no Minimize, Maximize or Close Buttons 9. A window that has a zoom slider.

47.  Strive For Success  Time to check your understanding of Topic 2: Parts of a Window & TPSS Drives1. Our class will take a quiz on ____(Quiz Date)_______. Use your Study Guide and Think It Through Activities to strive for success on the quiz!

48. Topic 3: Folders

49. Objective: - Explain how to Create, Move, Rename, and Delete, Folders and Files. - Use the Address Bar to navigate Folders and Files

50. File Operations: You can Create, Move, Rename and Delete Folders and Files in your “Documents” folder. You can access “Documents” from the Start Menu or the Task Bar.

51. Creating Folders To create a folder, click the “New Folder” button from the top menu. It will appear immediately with the name “New folder” highlighted in dark blue. Type in whatever you want it to be named and press “Enter” on the keyboard. I named my new folder ‘Practice”

52. Moving Folders and Files A folder can be moved out of “Documents” into any other folder. To do this, (L) click the folder once to select it (It will become highlighted in light blue), then drag it to another folder. The new destination will also become highlighted blue and a message will appear that says where you are moving the folder to. Once you have selected the correct folder, release the mouse to “drop” the folder into it. So my “Practice” folder is now located in “My Pictures”. You can move files the same way.

53. Moving Folders and Files To see the folder or file you moved, you will have to double click the folder where you moved it to open it. When I double click “My Pictures”, “Practice” is there. I can easily move “Practice” back to “Documents” by selecting and dragging the folder to “Documents” in the Navigation Pane.

54. Renaming Folders and Files To change the name or spelling of a folder or file: Click to select the folder/file (it will turn light blue), pause for a second, then click again. After the second click, the file name will turn dark blue and you can rename it. Click the “Enter” key to finish.

55. Deleting Folders and Files To remove a folder or file: Click to select the folder/file (it will turn light blue) then click “Delete” on your keyboard and choose “Yes” in the dialogue box. Be very careful when you delete a file or folder, Student Profiles do not have a Recycle Bin. So once you delete something, it can NOT be restored.

56. Address Bar The address bar at the top of your window will help you keep track of which folder you are in. The last item shown is the folder you are currently located in. The items listed in front of it are a “Breadcrumb Trail” to lead you back to where you came from. You can use the “Back “ arrow to move to the previous folder, or you can click any one of the folder names in the address bar to move immediately to that folder. When you hoover over a folder name, it will turn blue. The > arrow will toggle to a V arrow if you click it. When you do, it will show you all the subfolders within the folder that is highlighted. You can select a subfolder from this menu as well.

57. Hint: Stories would be documents which use the file extension.doc or.txt Pictures would be images which use the file extension.jpg or.gif  Think It Through 

59. Practice creating folders in your “Documents” using the example shown in the address bar below. I used file names that should be familiar to real life. You keep your red colored pencil in your colored pencils. Colored pencils are found in a pencil pouch. Your Pencil pouch is probably in your backpack.

60.  Strive For Success  Time to check your understanding of Topic 3: Folders. Our class will take a quiz on ____(Quiz Date)_______. Use your Study Guide and Think It Through Activities to strive for success on the quiz!

61. Topic 4: Sub-Folders & Saving to Folders

62. Objective: - Create Folders and Subfolders with specific names. - Create and save Files to specific folders.

63. Creating Folders & Saving Files Activity - On the next slide, brainstorm two topics that you would like to work in. There are a 2 main topics and each main topic has 2 sub topics. Ex: Holidays Food - Christmas - Tacos - Halloween - Pizza - We will be creating main and sub folders to go along with your topics. Make a folder named “Folder Activity” in your “Documents” to create these folders in.

64. Planning Sheet Main Topic 1: Folder Name:___________ Main Topic 2: Folder Name:________________ Subtopic A: Folder Name_____________ Subtopic A: Folder Name_________________ What picture will you make in Paint? Subtopic B: Folder Name__________ Subtopic B: Folder Name______________ What picture will you search for and save from the Internet ?

65. “Folder Activity” in your “Documents” “Main Topic 2” “Main Topic 1” Subtopic A Subtopic B Sub Topic B Sub Topic A Picture you made in Paint Picture you saved from the internet Picture you made in Paint Picture you saved from the internet After you have completed your planning sheet, create these six empty folders. As you make them, name them the topics and subtopics you chose. Step 1:

66. “Folder Activity” in your “Documents” Food Holidays Taco Pizza Halloween Christmas Picture of a Christmas Tree made in Paint Picture of Pizza saved from the internet Picture of a Taco made in Paint Picture of a Pumpkin saved from the internet My Example

67. Folder Activity You have created 6 folders (Two Main Folders and Four Sub Folders) - Each Main Folder(2) will not have any files, it will only have two folders within it. - In each Sub Folder (4) you will save a file related to that subtopic. - A Picture you made in paint or a Picture you saved from a internet search about the topic. Main Folders contain No Files Sub Folders contain one File each.

68. Create your first picture in Paint. My first picture is going to be a Christmas Tree. When I finish it, I will choose 1. “File”> Save As> 2. Choose “Documents”> 3. Choose “Folder Activity”> 4. Choose “Holidays”> Choose “Christmas”> 5. Name my file Christmas> Click “Save” Next, Create your second picture in Paint and save it to the correct folder. See next slide for pictures of each step. Step 2:

69. 1 2 34 5

70. Save your Internet Pictures. My first internet picture is going to be a Jack-O-Lantern. I will: 1. Go to a Google Image Search and find a picture I like 2. R Click on the picture, “Save Picture As” 3. Choose “Documents”> 4. Choose “Folder Activity”> 5. Choose “Holidays”> Choose “Halloween”> 6. Name my file Halloween> Click “Save” Next, save your second picture from the Internet and save it to the correct folder. Step 3:

72. Folder Activity Grading Sheet (20 Points) Activity Folder(1) Topic Folders (2) Sub-Topic Folders (4) Files (4)Type Folder Activity 1_________ 1_________________________ Picture From Paint 2__________________________ Picture From Internet 2_________ 1__________________________ Picture From Paint 2__________________________ Picture From Internet One point will be earned for each correctly made folder and sub folder. (7) One point will be earned for each correctly saved file. (4) Five points will be earned for turning in the planning sheet (5)

73. Paint Tips: If you like paint, but you are not so good at drawing, you can search for a picture you like and use it as a color sheet. Go to a Google Image Search. Click “Search Tools” > and change “Type” to “Line Drawing”. Find a picture you like, click it to open and R click on the picture. Choose “Copy Image

74. Paint Tips: Open Paint and click the Clipboard to paste the image in. Now you can use the bucket to fill in the image in color like a coloring page.

75.  Strive For Success  Time to check your understanding of Topic 4: Sub-Folders & Saving to Folders. Our class will take a quiz on ____(Quiz Date)_______. Use your Study Guide and Think It Through Activities to strive for success on the quiz!

76. Topic 5: Student Email

77. Objective: -Access/ Login to Student Email. -Compose and send email messages. -Attach files to emails and download files attached to email messages you have received.

78. Student Email To access & use your student email, go to the TPSS homepage (www.tangischools.org)www.tangischools.org Click the student email link on the left side of the screen: While at school and logged into a school computer, you are automatically logged into your email account. No UN or PW is required.

79. While at home at using your personal computer, you must manually log into your email account. Log in to your email account using your same Username and Password you use to log into your computer. After your Username, add @tangistudents.org Ex- Sarah Gonzalas would be UN: saragonzalas@tangistudents.org PW: sg1234 Ex- Sarah Gonzalas would be UN: saragonzalas@tangistudents.org PW: sg1234 This window will pop up first if you have never used your school email. Our Time zone is (UTC-06-00) Central Time (Us & Canada) Click OK

80. Your email should look very similar to this :

81. The window is broken up into three panes: Folder Pane- where you can switch between Inbox, Drafts, and Sent Messages. Inbox Pane- Where you can choose which message to open from the Folder you have open. Preview Pane- Allows you to see some contents of the message without opening it. Folder Pane Inbox Pane Preview Pane

82. Create a new message by selecting “New Mail”

83. A blank message will appear in the Preview Pane. Click “To” to add recipients to your message.

84. Start typing a students first or last name. All students in the entire PARISH with that name will appear. Once you have found your friends name (you may have to scroll a long way if they have a common name) click the name to select it and click OK. You can then begin typing a second name to add another recipient. When you have all the names you need, click “OK”

85. Type your message in the body of the email, add a subject line and click “Send” when you are ready for the email to be delivered. CC- Carbon Copy: Sends a copy of the message to the person included on the CC line in addition to the recipient. (You may want to CC yourself when you email your teacher an assignment) BCC- Blind Carbon Copy: Sends a copy of the message to the person included on the BCC line in addition to the recipient, but the recipient does not know that the message was shared with the BCC.

86. To attach a file that you want to share with someone, click the Paperclip Icon “Insert> Attachment”. Your “Documents” folder will open. Select the file you want to attach by clicking it and then clicking “Open”. That file will now be attached to the email. Whoever you send the email to will be able to read the message and download the file you attached. If you choose “Insert” > “Pictures Inline”, the picture will appear inside the message. Insert- Allows you to add a file or a picture to the email. Attachment- A file attached to an email that must be downloaded Picture Inline- Adds a picture that appears inside the email.

87. To read an email, double click the “Inbox” folder and a list of emails will be shown. You can see a preview of the message in the reading pane to the right. Double click to open the email. It will open in a new window.

88. To save the attached file to your computer: Click on the attachment icon click. A download will begin and a new pane will open at the bottom of the window. Click the file name at the bottom and it will open in a new tab.

89. Click the floppy disc icon to download it from the tab to your “Documents”. When the save window opens, click “Documents” to select that folder and then click “Save”. If you want to change the name of the file, do that before you click save.

90. You may have started a project at school but need to finish it at home or you did an assignment at home and need to open it at school. You are blocked from using a USB Drive when you are logged in to a computer as a student. The easiest way to send files from home to school is to use your email account. Open a new message. Attach the file(s) you are working on or ready to turn in to your teacher. In the “To” line, type your own school email address and send the message. When you get to school or home, you can log in to your email, open the message you sent yourself and download the file. Remember that you can SEND and RECEIVE email to and from other accounts (like Gmail, Hotmail or your parents email) but you can not access those accounts at school. So you could send yourself email to your school account from your hotmail account and still open it. But if you send it from your school account to your hotmail account, you will not be able to log into hotmail at school. However, you can open “Sent Messages” and still download any attachments from those emails. Sending Email To Yourself:

91. The Outlook Menu

92. Calendar

93. People (Contacts) Click “New” to create a contact

94. Create a new contact to be saved in “People”

95. Contacts appear alphabetically. You can change if you want them listed by first or last name.

96. Search for students in the search bar and a contact should appear. If you want to add them to your contact, click the link. Or choose the email link to open an new message. Verify it’s the student you are searching for by double checking the grade listed under “work”

97. Tasks- Reminders that will appear in Outlook

98. One Drive- A place to upload and store documents so that you can access them anywhere you have Internet. Click “Upload” to store a document

99. Navigate to the document you want to upload and click “Open”

100. The document will appear in your “One Drive” Document list

101. To change your profile picture, click the picture icon and “change”. Click the folder to upload an image from your Documents.

102. Navigate and select an image in Documents, click “open” and “save” to apply it as your profile picture. This picture will appear in all email that you send.

103. The Gear icon next to your profile picture will open “Office 365 Settings”. Office 365 allows you to have access to the Office Suite anywhere you have Internet.

104. If you do not have the Office Suite at home, click “Software” to install it on your home computer or laptop.

105. Click “Install” and all of the programs below will be added to your computer.

106. Instead of Royal Blue and White, you can change the color you see at the top of your Outlook window under “Theme”

107. Select a color/pattern and click “Save”

108. The new theme will appear when you return to the main menu.

110. If you add a signature, it will appear at the bottom of every email you send.

111. You can move the Reading/Preview Pane to the bottom or turn it off.

112. You can import your contacts from Facebook or your other email accounts.

113.  Think It Through  - Practice sending an email to a partner in this class. When you send the email, remember to include: - A subject Line that relates to the topic of the message - A short message - Attach a file - Insert an inline picture. When you receive your partners email, practice saving the file that was attached to the message.

114. Email Activity- Practice Please send a neighbor in class an email. In your email, I’d like you to tell him/ her three things about yourself. Your email must be at least three complete sentences long, have a subject line, include an inline picture, and have a file attached. When your partner receive your email, he/she will reply back to you and you will reply back to him/her. You both will save the file that was attached to the email you received to your “Documents”. When you do this for a grade, you will be graded on both sending me an email and on saving the file that I attach in my reply. Please see the grading rubric at the bottom. Below is a planning sheet to decide what you will write your partner and which picture to include..  Think It Through 

117. Graded Email Activity-After Test on Friday Today you and I will exchange emails! Please send me an email at _________________@tangischools.org. In your email, I’d like you to tell me three good things that have happened since school started. Your email must be at least three complete sentences long, have a subject line, include an inline picture, and have a file attached._________________@tangischools.org When I receive your email, I will reply back to you. In my reply, I will attach a picture. You will save that picture to your “Documents”. You will be graded on both sending me the email and on saving the file that I attach in my reply. Please see the next slide for the grading rubric.  Think It Through 

118. Email Activity Grading Sheet (30 Points) TaskPoints An email was sent to your teacher’s email5 The email had a subject line that related to the topic of the message 5 The email contained a minimum of three complete sentences 5 An inline picture was inserted that related to the topic of the message 5 A sample Word Document file was attached5 The image that your teacher attached in a reply to your message was saved to “Documents” 5 TOTAL30

119.  Strive For Success  Time to check your understanding of Topic 5: Student Email. Our class will take a quiz on ____(Quiz Date)_______. Use your Study Guide and Think It Through Activities to strive for success on the quiz!

120. Topic 6: Productivity Programs

121. Objective: - Identify the productivity programs used in TPSS. - Identify characteristics of the productivity programs we use. - Evaluate the best program to use for a specific task.

122. The right tool for the right job: If you were asked to dig a hole to plant this small tree, which would be the BEST tool for you to choose?

123. Introduction Productivity programs are tools that you can use to create documents, presentations, tables, charts, and graphs. This course explores the most common productivity software applications used in business, in education, and at home. In this course, you will learn the features of various productivity programs such as word processing software, spreadsheets, presentation software, and databases. You will also learn how to select the best software to cater to your needs.

124. Word-Processing: Word You use word-processing programs to create and modify text-based documents. You can type in and modify text, use the spelling checker and the built-in thesaurus, and format the document. By using these programs, you can also create personal and professional documents. Software: Word File Type: Document File Extension:.Doc Used For: Letters, Reports, Essays, Contains: Text Helpful Tool: Spellcheck will check spelling

125. Publishing: Publisher Publishing programs are used to combine text and graphics to create documents such as brochures, greeting cards, annual reports, books, or magazines. These programs also include word-processing and graphics features that allow you to refine parts of the document Software: Publisher File type: Publication File Extension:.Pub Used For: Brochures, Greeting Card, Flyer, Newsletter Contains: Text & Pictures Helpful Tool: Templates to choose from

126. Presentation: PowerPoint You use presentation programs to present your information in the form of slides. You can add sound and pictures to these slides to make them more attractive and informative. Presentation software helps you better connect to your audience through text, sound, pictures, and video. Software: Power Point File type: Presentation File Extension:.PPT Used For: Presentation Reports, Photo Montage, Multimedia Interaction Contains: Text, Pictures, Sound, & Video Helpful Tool: Hyperlinks to move from slide to slide, Templates to choose from

127. Spreadsheet: Excel You use spreadsheet programs to create budgets, manage accounts, perform mathematical calculations, and convert numerical data into charts and graphs. Spreadsheets store information in a table, with values spread over horizontal rows and vertical columns. Each value is stored in a cell. A cell is the intersection of a row and a column. Software: Excel File type: Spreadsheet File Extension:.EXL Used For: Tables, Graphs, Charts, Sorting Data Contains: Text, Numbers, Graphs Helpful Tool: Formulas perform calculations, Sort will put items in alphabetical or number order

128. Graphics: Paint You use a graphics program to create and edit drawings. You can also use these programs to enhance photographs. The Microsoft Paint program in Windows 7 is an example of a graphics program that allows you to create drawings. Software: Paint File type: Image File Extension:.PNG Used For: Pictures, Photos, Line Drawings, Text Contains: Shapes, Color, Text Helpful Tool: Color matching eyedropper, shapes

129.  Think It Through  Using visual characteristics, identify the program used to create the files below by dragging the program icons above onto the examples below.

130. Program Name File TypeFile Extension Used ForContainsHelpful Tool Word Publisher Power Point Excel Paint Use the notes on the previous slides to record the traits and characteristics of each program so they can more easily be compared and contrasted.

131.  Think It Through  Work with your shoulder partner to compare and contrast characteristics of the programs you each randomly selected. Write statements that describe unique traits of the programs as well as shared characteristics in the Venn Diagram below. Cite evidence for the statements you write by underlining text from the slides you used to find the facts. Both students will complete their own diagram. Program 1 Name: Traits: Program 2 Name: Traits: Common Traits Of Both Programs

132. Communication Programs Just as you use a telephone or postal mail to communicate with friends and family, you can also use computers to communicate with people. Computers use special programs called communication programs that allow you to send and receive messages with other people in a digital format. The following are common types of communication programs: Email Chat & Instant Messaging Social Networking Video Messaging

133. Email Sending e-mail messages is the exchange of messages from one computer user to another computer user. This exchange can be within a local area or from one part of a country to another. For this, you must have an Internet connection and an e- mail account. You can send both text and pictures through e-mail; however, this depends on various factors, such as the type of service you have or the kind of picture you are sending.

134. Chat & Instant Messaging Another type of communication is through chat programs, which allows you to send and receive messages immediately. When you are chatting with someone, the person on the other end receives your messages immediately. You can use a chat program to communicate with several people at the same time. You can also see the person you are talking to by using a device called a Webcam. This form of chat is called video chat.

135. Social Networking You can build social groups with common interest by using social networking Web sites. To use a social networking a Web site, you need create an account and a profile. This profile contains all the information that you want to share with your contact. With social networking Web sites you can share ideas, share files, view photos, and hold discussions.

136.  Think It Through  - On the next slide, match the task you may have to complete this year in school to the productivity program that you would use to complete that task.

137. Word Processing: Word Publishing: Publisher Presentation: PowerPoint Spreadsheet: Excel Graphics: Paint Email: School Email Chat or IM: Your choice at home Social Network: Your choice at home Type a 500 word essay for History Post a status update asking what you had for homework in Math tonight Create a chart that shows how a plant grew over the course of an experiment Create a biography slide show about an author Draw a diagram of a cell Send a message to your partner asking if her part of the activity is finished or not A friend is online so you type a message asking him for help and he replies right back Create a brochure about a book you read that includes pictures and a summary

138. Word Processing: Word Publishing: Publisher Presentation: PowerPoint Spreadsheet: Excel Graphics: Paint Email: School Email Chat or IM: Your choice at home Social Network: Your choice at home Type a 500 word essay for History Post a status update asking what you had for homework in Math tonight Create a chart that shows how a plant grew over the course of an experiment Create a biography slide show about an author Draw a diagram of a cell Send a message to your partner asking if her part of the activity is finished or not A friend is online so you type a message asking him for help and he replies right back Create a brochure about a book you read that includes pictures and a summary TOP SECRET --No Peeking!— (Delete or drag this box over to check your answers)

139. Productivity Programs ______1__________ had to ______2________ a _______3____________ for ______4______ _______5____________ class. ____________4_______ opened ___________6___________ and began to enter __________7_______________ in the __________8________________. The ___________9______________ made the assignment go much faster. _____4_______ saved the file as _______________10______________._______11______. And emailed it to ___________________________________ to turn in. 1.Student Name 2.Verb synonym for “make” 3.File Type 4.Pronoun that matches name in 1 5.Subject 6.Program Name 7. Content Contains 8. Used For 9. Helpful Tool 10. File Name 11. File extension 12. PJHS teacher.

140.  Strive For Success  Time to check your understanding of Topic 6: Productivity Programs. Our class will take a quiz on ____(Quiz Date)_______. Use your Study Guide and Think It Through Activities to strive for success on the quiz!

141. This file was created/edited the summer of 2015 for the Tangipahoa Parish School System to teach 7 th Grade Computer Literacy for the 2015-2016 School Year. Information found within this presentation was collected from Microsoft Digital Literacy & Support websites or created by the author. Digital Literacy: https://www.microsoft.com/about/corporatecitizenship/citizenship/giving/programs/up/digit alliteracy/default.mspx https://www.microsoft.com/about/corporatecitizenship/citizenship/giving/programs/up/digit alliteracy/default.mspx Support: http://support.microsoft.com/ http://support.microsoft.com/ Images included in the presentation were found using a Google Image Search, specifically images tagged “Labeled for Reuse”. Screen Captures were taken from the TANGI Windows 7 Operating System or a program within the Microsoft Office 2013 Suite. Only Tangipahoa Parish School System teachers may copy, edit and reproduce this file and others within the series. Please email any questions regarding use of this and other files in the series. JLEEemail