1. Space Environmental Systems Program Committee (SESPC) ICES Conference Meeting Agenda 15 July 2012 Dr. Paul M. McElroy Director, Structures & Materials Touchstone Research Laboratory, Ltd. Triadelphia, WV 26059 pmm@trl.com

2. 2 Agenda Committee Background Membership Roster Sub-committee Activity Ongoing 2013 Goals and Activity Plan Related AIAA Committees AIAA New Event Model Summary and Discussion Adjourn

3. 3 What are Space Environmental Systems? Technical areas of interest related to humans living and working in hostile environments with applications inside or outside of terrestrial or outer space habitats or vehicles · Aerospace Human Factors · Environmental Control and Life-support System Technology · Environmental Monitoring And Controls · Planetary Protection · EVA System Technology · Life Sciences · Planetary Habitats and Systems · Thermal Control Systems Technology for Both Manned and Unmanned Vehicles

4. 4 SESPC Charter - Scope The AIAA Space Environmental Systems Program Committee (AIAA SESPC) will develop, collect, and help disseminate information of value relative to the design, manufacture, maintenance, and testing of environmental/ thermal control systems and components for aircraft, spacecraft, planetary and interplanetary missions

5. 5 SESPC Charter - Objectives The AIAA SESPC will promote the development and use of Environmental Systems technology by fostering understanding of environmental/ thermal control components and systems · for aircraft, spacecraft, and planetary missions among policy makers · among space systems designers and technologists The AIAA SESPC promotes the encouragement of the improvement of environmental/ thermal control technology by supporting technical interchange among universities, government agencies, and industry The AIAA SESPC committee works to improve education pertaining to Environmental Systems and related technical fields The AIAA SESPC is an advocate for technical excellence in mission analyses, system optimization, trade studies, and economic assessments

6. 6 SESPC Charter – Organization Chair, Vice-Chair (Chair-elect), and Vice- Chair/Secretary Subcommittees · Conferences and Workshops Subcommittee · Education and Outreach Subcommittee · External Affairs/Public Policy Subcommittee · Publications and Website Subcommittee · Membership Subcommittee · Awards Subcommittee

7. 7 SESPC Charter - Activities Sponsoring or co-sponsoring the yearly International Conference on Environmental Systems (ICES) conference sessions and student poster competitions The SESPC supports the concept of strategic alignment of ICES with other AIAA conferences and will work with our ICES partners and other appropriate conferences to determine potential arrangements for future conferences that are held in the United States Encourage technical interchange among companies, government agencies, and universities to advance Environmental Systems technology, standards, and systems integration

8. 8 SESPC Charter – Activities (con’t) Establish liaisons with other technical societies with related interests Ensure an active membership that is representative of the Environmental Systems community Honor technical contributors through awards, nominations for AIAA Fellow, and recommendations for member upgrades Bring together the appropriate technical disciplines represented within various technical committees within AIAA Facilitate the review and publishing of Environmental Systems articles Conduct educational and public policy outreach activities to further promote interest in Environmental Systems science and engineering

9. 9 Ongoing 2012-13 Activity – Annual ICES Conference AIAA SESPC Responsibilities: Assist the development of sessions for the AIAA ICES (See guidelines noted on AIAA SESPC website) Organize committee for selecting the best Environmental Systems paper presented at the ICES conference, and notify AIAA Honors and Awards focal of selection (See Selection Criteria document on AIAA SESPC website) Organize Environmental Systems Student Poster Sessions at AIAA ICES conference Conduct one or two AIAA sponsored short courses at AIAA ICES conference · Space Environment and its Effects on Space Systems – July 16-17, 2011

10. 10 Related AIAA Organizations Groups that Support ICES Conference: American Institute of Aeronautics and Astronautics (AIAA) Life Sciences and Systems Technical Committee American Institute of Chemical Engineers (AIChE) Environmental Systems Committee American Society of Mechanical Engineers (ASME) Crew Systems Technical Committee ICES International Committee (INT) Program Committees: AIAA Gossamer Spacecraft PC Technical Committees: ThermoPhysics Atmospheric and Space Environments

11. 11 2012 AIAA SESPC Membership Roster

12. 12 2012-13 AIAA SESPC Goals Improve sub-committee activities and communication Initiate video conferencing among different membership and sub-committees Use AIAA SESPC website as common repository for documents of interest to the committee members Increased interaction with other AIAA PC and TAC groups

13. 2012 AIAA SESPC Review Conducted by PC Coordinator 3/21/2016

14. PC Report – TAC Meeting Alexandria, Va. May 2012 Mark Melanson - PC Coordinator Peter Hartwich - Deputy Satoshi Nagano - Deputy

15. 15 Three Year Review Plan (Review from last NIS Meeting) 3 year PC review process Plan · PC Group Team will assess each PC  Internal review and questionnaire/discussions · New “Baseline” created  Actions as required based upon review  Report out in May of 2012 at NIS and TAC · Proposal to change charter to allow PC Coordinator team to manage health similar to TC group directors 15

16. 16 Questions for our PC Review discussions Do you have a vice chair? · If not, what are the challenges of getting one onboard · Is there a succession plan and process? Have you/your vice chair attended the TC/PC chair training held in January at ASM? How many active members does your PC have? · AIAA members? · Non-AIAA members? Is your current membership and participation level adequate for your chartered purpose and potential activity growth? Do you submit an updated roster to AIAA yearly? How often and how do you meet as a committee? 16

17. 17 Questions for our PC Review discussions Is the chartered purpose of the PC still viable? · If not, what are you working on? What TC interaction does your PC have? · Active members (what TC?) · Liaisons (what TCs)? · Other connections (what)? If none or little interaction currently with TCs, what technical areas do you think should be represented to cover the domain of your PC? 17

18. 18 Questions for our PC Review discussions What products or outputs has your PC done in the last two years · Contributed to conferences (if yes, what and where) · White Papers/Public Policy papers · Aerospace America Articles · Aerospace America Yearly Highlight Article · Panel sessions · Invited papers · CVD participation · TAC or other AIAA briefings on the program (or area) your PC represents · Other contributions? 18

19. 19 Questions for our PC Review discussions How is your committee organized (examples of areas of interest/activity below) ? · Membership? · Awards? · Public policy · Conferences? · Other subcommittees? To your knowledge, when was the last TAC review of the PC (remember, supposed to be once every three years)? Does your PC have a website? · If yes, is it a AIAA sharepoint site? · If yes, who is responsible for the content and upkeep? 19

20. 20 Questions for our PC Review discussions What would you rate as the biggest contribution this PC makes to the community as a whole? What would you rate as the biggest contribution this PC makes to AIAA as a whole? What is your biggest challenge? Is there anything specifically you think TAC leadership and your PC Coordinator team can do to help your PC? Any other questions or comments? 20

21. 21 General Review Comments Each PC reviewed individually · Participants were PC and Group leadership Excellent conversations based upon content of questions · Great learning opportunity for leadership · Great opportunity to develop/discuss expectations for PC leadership Generally lasted about one hour each Well worth the time investment 21

22. 22 Results Summary Process Assessment were done based upon a subjective scale · Green - Meets or Exceeds desired behavior · Yellow - Acceptable, but stronger effort could be done · Red - This is a concern item; needs work Group leaders ratings were averaged per question Questions were grouped (see next slide for details) into categories using QFD approach · Challenges · Interaction · Membership · Products · Purpose Subjective “trend” direction added 22

23. 23 Grouping of Questions in Topical Areas 23

24. 24 Summary Results 24 Max value = 9 (3 reviewers x 3 points max) Three PC Reviews are incomplete

25. 25 Results Summary Like TC Groups, range of performance varies significantly · Many performing at a very high level (+) · Several undergoing rejuvenation, reinvigoration (+) · At least one ready to be disbanded (-)  Netcentric Operations Every 3 year PC Reviews were eliminated; PC Coordinator team will manage health similar to TC group directors and report status per group routine with TAC · Annual PC reports (PLEASE NOTE, STARTING 2012) · Annual Group report · Routine TAC status briefing 25

26. 26 AIAA New Event Model Brief Overview We have a pdf that describes the proposed process AIAA has sent out an email notice with the description of the AIAA New Event Model ICES Steering Committee is interacting with AIAA regarding our conference participation within this framework AIAA New Event Model begins with 2014 conference schedule