1. Payroll Services – Job Termination Payroll Errors

2. Source of Overpayments – –How do payroll overpayments occur? Majority of overpayments are caused by late terminations from Departments to HR (range from 1 day up to months past the employee’s term date) Late modifications submitted to HR for full-time equivalents (e.g. changing from 1.0 to.50) Incorrect compensation rate for an employee Incorrect number of hours paid for an employee (holiday worked/unpaid LOA) Note: Majority of the overpayments occur for employees that are no longer with the University – –How do payroll overpayments occur? Majority of overpayments are caused by late terminations from Departments to HR (range from 1 day up to months past the employee’s term date) Late modifications submitted to HR for full-time equivalents (e.g. changing from 1.0 to.50) Incorrect compensation rate for an employee Incorrect number of hours paid for an employee (holiday worked/unpaid LOA) Note: Majority of the overpayments occur for employees that are no longer with the University

3. Strategies to Decrease Overpayments Departments should process the employee job term as soon as the term date is known & prior to the payroll cycle – –Note: Monthly deadline is the 15 th of the month HR email reminders for departments to submit terminations on a monthly basis HR auto job termination process to end an employee’s job on an expected end date Coordination and communication between Departments and HR/Payroll for late terminations Departments should process the employee job term as soon as the term date is known & prior to the payroll cycle – –Note: Monthly deadline is the 15 th of the month HR email reminders for departments to submit terminations on a monthly basis HR auto job termination process to end an employee’s job on an expected end date Coordination and communication between Departments and HR/Payroll for late terminations

4. Contact Info Payroll Inbox (Main)Payroll Inbox (Main) –(210) 458-4280 –payroll@utsa.edu payroll@utsa.edu HR/Day OneHR/Day One –dayone@utsa.edu dayone@utsa.edu Payroll Inbox (Main)Payroll Inbox (Main) –(210) 458-4280 –payroll@utsa.edu payroll@utsa.edu HR/Day OneHR/Day One –dayone@utsa.edu dayone@utsa.edu