1. Budget Kickoff FY 2010 April 28, 2009 Juan J. Castillo VP Finance and Administration

2. Things we will discuss today: The new “BAC” The budget schedule New/exisiting funds Budget forms

3. Budget Advisory Committee The Budget Committee is a collaborative body that works for the greater good of the University, and members are prohibited from advocating or campaigning for their department or college. The Budget Committee does not approve or reject any budget requests, but works instead in an advisory capacity.

4. Budget Advisory Committee Faculty college representatives –Louise Autio (Nursing) –Aleta Belcher (Education) –Tagi Sagafi-Nejad (Business) –Claudia San Miguel (Arts & Sciences) Faculty senate representative –William Riggs

5. Budget Advisory Committee Professional and support staff representatives –Mario Moreno (Title V) –Sandra Pena (HR) Administrator representatives –Natalie Burkhalter (instructional) –Juan Lira (non-instructional) Administrative Advisory Council representative –Jessica Palacios

6. Schedule Important dates: –April 28 – Budget request forms distributed –May 1 – Merit worksheets distributed –May 14 – Budget request forms due to VPs Due date to deans is set by college –May 15 – Merit worksheets due to VPs Due date to deans is set by college –May 21-22 – BOR meeting to review proposed tuition and fee increases

7. Schedule Important dates: –May 26 – Budget request forms and merit worksheets due to VPFA (submitted by VPs) –May 29 – Budget Advisory Committee (BAC) kickoff meeting –June 2-4 – BAC review of budget requests –Summer (tba) – President budget presentation to University –August – BOR meeting to approve University budgets

8. Funding Sources State appropriations –House bill –Senate bill –Conference committee Board authorized tuition (designated tuition) HEAF –Acquire land Construct buildings –Major repair Capital equipment

9. State Appropriations House bill Total Revenues $ 51,416,623 Instructional/ operations support 21,845,509 Infrastructure support 3,449,355 Special items support 10,823,139 Interagency contracts 193,525 Research fund 34,904 Debt service 12,976,459 Current Expenses $49,322,891 Sub-total new revenue$2,093,732

10. State Appropriations House bill New Revenues $2,093,732 Merit 715,000 Minimum wage increment 15,000 Pay scale adjustment 26,000 Net New Revenues $1,337,732

11. State Appropriations Senate bill Total Revenues $ 50,420,959 Instructional/ operations support 21,845,509 Infrastructure support 3,449,355 Special items support 10,702,366 Interagency contracts 193,525 Research fund 34,904 Debt service 12,976,459 Current Expenses $49,958,118 Sub-total new revenue$1,218,841

12. State Appropriations Senate bill New Revenues $1,218,841 Merit 715,000 Minimum wage increment 15,000 Pay scale adjustment 26,000 Net New Revenues $462,841

13. Board Authorized Tuition Proposed $5/SCH increase to designated tuition Total Revenues $ 9,872,288 Current expenses 9,540,122 Sub-total new revenue 332,166 Merit 85,000 Minimum wage increment 36,406 Net new revenues $ 210,760

14. Merit Increases Merit vs. COLA Merit pool – 3% –Merit increase decisions should reflect the results of college completed matrices. –Barring this, some other form of written justification should be available to support your decision. –You should always be able to justify your decisions to Faculty questioning his or her merit increase The provost Any outside auditing agency reviewing compensation practices.

15. Merit Increases May 15 – Merit worksheets due to VPs

16. Budget Request Forms All budget requests are listed – due to VPs May 14

17. Budget Request Forms Budget narrative gives more details about each request

18. Budget Request Forms Some notes about forms –Both forms are locked –There are automated prompts to assist with completion –Complete using the default font List ALL requests Requests that tie back to the University Strategic Plan will have a better chance of being funded

19. …spend wisely. Regardless of what bill is passed, the pie is limited so…

20. ? Questions