1. 1 2016 U.S. DOE HYDROGEN and FUEL CELLS PROGRAM and VEHICLE TECHNOLOGIES OFFICE ANNUAL MERIT REVIEW and PEER EVALUATION MEETING June 6–10, 2016 DOE Hydrogen and Fuel Cells Program Presentation Guidelines and Examples

2. Changes at a Glance for 2016 2 Submit video files separately in addition to embedding in PowerPoint when submitting; use.wmv,.avi, or.mpg formats (see slide 13) Format slides with 4:3 aspect ratio (see slide 11) No changes to presentations will be accepted onsite at the AMR A Speaker Ready Room will be available for presentation testing onsite during the meeting (see slide 8) Presentations are due April 8, 2016, to h2amr@alliance-technicalservices.com (see slides 6 and 7) h2amr@alliance-technicalservices.com Examples of effective Technology Transfer slides are included on slide 43

3. 3 VERY IMPORTANT! Your presentation is public and will be posted to the DOE Hydrogen and Fuel Cells Program website. You must include the phrase “This presentation does not contain any proprietary, confidential, or otherwise restricted information” on at least the first slide (you may put on all slides if you wish). Do not include any proprietary or confidential information. It is your responsibility to ensure that any subcontractor information is not proprietary or confidential. Your presentation may not include any slide that has “Official Use Only” or “Sensitive” or any similar wording, or information which your organization might construe as being in such categories.

4. 4 VERY IMPORTANT! Do not use any copyrighted information or graphics or intellectual property – if you use such information, it must be properly attributed. Do not assume subcontractor information may be used without their approval. Do not assume that information or images published on a website can be used without permission. If you use copyrighted graphics (including copyrighted photos and journal/magazine covers), you must provide written permission along with your submitted file for it to be accepted by the DOE for the purposes of the Review. Intellectual property includes copyrighted material, including documents, logos, photos, scripts, software, and videos or animations of any type; trademarks; service marks; patents; and proprietary or confidential information. Also see the indemnification statement on the last slide.

5. INDEMNIFICATION FOR INFORMATION ONLY. DO NOT INCLUDE IN PRESENTATION. By submitting a presentation file to Alliance Technical Services, Inc. for use at the U.S. Department of Energy’s (DOE’s) Hydrogen and Fuel Cells Program and Vehicle Technologies Office Annual Merit Review Meeting, and to be provided as hand-out materials, and posting on the DOE’s website, except for employees of the Federal Government and DOE laboratory managing and operating contractors, the presentation authors and the organizations they represent agree to defend, indemnify and hold harmless Alliance Technical Services, Inc., its officers, employees, consultants and subcontractors; the National Renewable Energy Laboratory; the Alliance for Sustainable Energy, LLC, Managing and Operating Contractor of the DOE’s National Renewable Energy Laboratory; and the DOE from and against any and all claims, losses, liabilities or expenses which may arise, in whole or in part, from the improper use, misuse, unauthorized use or disclosure, or misrepresentation of any intellectual property claimed by others. Such intellectual property includes copyrighted material, including documents, logos, photos, scripts, software, and videos or animations of any type; trademarks; service marks; patents; and proprietary, or confidential information. Employees of Federal Government agencies and DOE laboratory managing and operating contractors collectively represent and warrant that they have acquired the rights and/or permission for use of all intellectual property, as listed above and claimed by others, that is needed for developing and submitting a presentation file to Alliance Technical Services, Inc. for use at the DOE’s Hydrogen and Fuel Cells Program and Vehicle Technologies Office Annual Merit Review Meeting, and to be provided as hand-out materials, and posted on the DOE’s website. 5

6. 6 Presentation Due Dates and Submission Guidelines Your presentation is due to Alliance Technical Services at h2amr@alliance-technicalservices.com by April 8, 2016! Please put your Project ID in the Subject Line of your email. h2amr@alliance-technicalservices.com A PowerPoint file (saved as.ppt or.pptx) of your presentation is required; a PDF version in addition is helpful but not sufficient by itself. If your presentation includes videos, please submit two versions – one with the videos embedded and one without them. Please submit videos separately as well. To maximize the functionality of your videos, please use.wmv,.avi, or.mpg. The PowerPoint file without the videos will be used to make the pdf file and should include images in place of the videos. Please name your electronic PowerPoint presentation file using the file name supplied to you in your presentation request email, e.g., fc002_smith_2016_o.

7. Submission Guidelines (cont.) 7 Any changes to your presentation must be submitted electronically prior to the start of the Annual Merit Review. No edits or updates will be accepted once the Annual Merit Review has begun. Before sending your file, please do a “save as” to minimize file size. If your presentation is too large to email, please contact us for alternative delivery options at h2amr@alliance-technicalservices.com.h2amr@alliance-technicalservices.com

8. 8 Oral Presentations Oral presenters will be allowed 30 minutes – 20 minutes for the prepared presentation and 10 minutes for questions – time limits will be strictly enforced. Thus, oral presentations should contain a maximum of 15-20 presented slides. Your PowerPoint presentation file will be pre-loaded onto the laptop PC in your session room (minus the Reviewer-Only slides). A laser pointer will be included in each room. Audio/visual technicians will be located in all session rooms and will be available to provide assistance if necessary. A Speaker Ready Room will be available during the AMR for testing and presentation review. The location and hours for the Speaker Ready Room will be provided to you as the meeting approaches.

9. 9 Poster presentations should use these instructions so that the reviewers have a common basis of comparison to the oral presentations – just bring print-outs of your slides to put on poster boards (except for the Reviewer-Only slides), or you may prepare a large one-sheet poster that includes this information. Note, however, that a regular PowerPoint presentation (saved as a 2013 file or earlier version), with slides sized for viewing on a computer screen, is required to be submitted, even if you plan to present a one-sheet poster. While oral presentations are time limited, poster presentations are space limited. The poster boards are approximately 4 feet vertical by 8 feet horizontal. Push pins will be provided for you to display your poster. Poster Presentations

10. 10 Additional Information Reviewers will receive your presentation prior to the meeting to supply adequate time to review your material. A PDF version of the presentation slides will be available for attendees on the USB drives at the meeting and for download after the meeting on the DOE website. The PDF files will not include PowerPoint animations, videos, or reviewer-only slides.

11. Presentation Formatting 11 Design your slides on either a PC or Mac. All presentations must be created in, or converted to, Microsoft PowerPoint. Acceptable formats for presentations are either PPT or PPTX. Slides must be sized for a 4:3 format, which is the default for all versions of PowerPoint prior to 2013. If you are using PowerPoint 2013 or later, you must change the slide format BEFORE you make any slides (Design/Slide Size/Standard 4:3). All presentations will be pre-loaded on laptop computers (PCs only) provided in each session room in advance of the Annual Merit Review. The laptops will be equipped with the following software: – Windows 7 – PowerPoint 2013 – Adobe Reader – Windows Media Player Personal laptops may not be used for presentations in the session rooms and Apple computers will not be available. Each session room will be equipped with an LCD projector and screen. Please make sure your presentation functions with this equipment.

12. Text and Font 12 Use fonts that can be found standard on Windows and Mac (Arial, Times New Roman, Courier New, Verdana, Trebuchet MS, etc.). High contrast between text and background is necessary for best visibility of slides; white background is recommended. The following template slides are a good guide to font sizes that have good readability. Do not use proprietary fonts. The pdf conversion process will substitute a similar font, but often with unsatisfactory results.

13. Images and Videos 13 Images: Crop images in an image processing package, not PowerPoint. Save the image as an external file (.jpg and.png file formats work well), then insert the image into your presentation (Insert/Picture/from File) rather than (Copy/Paste). Images pasted from the clipboard will not be compressed and cause the PowerPoint file to become very large. Videos: Embed videos in your PowerPoint presentation whenever possible. Recommended formats are.mpg,.avi, and.wmv. Include a separate copy of your videos with your presentation submission as well as a separate PowerPoint presentation with images substituted for the videos. Videos do not translate to PDF reliably and will not be included on the website or USB drives for attendees. Animations: Use animated text and/or figures only if absolutely necessary. Unnecessary animations can distract the audience from your message. When designing animations, be aware that animations do not convert to PDF and animated information may not be visible in the final PDF posted to the web after the meeting.

14. Use of Logos Do NOT use the DOE logo or seal in your presentation. Do NOT use the former logo of the Hydrogen Program (pictured below) in your presentation. If you use corporate logos for organizations other than your own, secure permission for use. 14

15. 15 Overall Presentation Structure Primary Presentation: These are the slides you will actually be presenting (in oral session) or showing on your poster. Maximum 15 – 20 slides Please only include work that has taken place since the previous (2015) AMR. Technical Backup Slides: These will be included in the presentation file, but are intended primarily to answer questions or provide supplemental information. These will be included in the meeting proceedings. Maximum 5 slides. Must be placed after main presentation and separated with divider that says, “Technical Backup Slides” Reviewer-only Slides: These will not be included in the meeting proceedings. No limit to the number, but should be limited to essential information and not overwhelm the reviewers. Must be placed after any “Technical Backup” slides and separated with a divider that says, “Reviewer-only Slides”. Reviewer-only slides are not required, but are recommended.

16. Late Information Addition Information that becomes available following the submission of the presentation but before the Review can be supplied orally at the end of your presentation. Additional slides will not be accepted. Any additional information must still adhere to the time limitations. 16

17. 17 Evaluation Criteria Relevance/Impact15% Approach20% Accomplishments and Progress45% Collaborations10% Proposed Future Work10% These criteria and weights should be considered when planning and putting together your presentation!

18. 18 Slide Titles Except for the mandatory Title, Overview, and Summary slides, all slide titles/headings should relate directly to the evaluation criteria! Key Results The key take-home message(s) for each results slide should be communicated as a banner, header, or bullet (see example slides).

19. 19 Instructions for Specific Slides The following guidelines provide specific information on mandatory slides and the type of information expected within the criteria guidelines. Your presentation should include: Title Slide (mandatory) Overview Slide (mandatory) Review Criterion Slides (mandatory, one or more slides as appropriate for each review criterion) Summary Slide (mandatory) Technical Back-Up slides (optional) Reviewer-Only slides (not mandatory but recommended) The following slides include: Instruction Slide (Guidance for constructing the specific slides and sections) Template Slide (Template is only provided for the Title and Overview slides) Example Slide (Examples are from high-scoring previous AMR presentations)

20. 20 Title Slide Please include the following information on your Title slide, as shown in the following slide: project title, the name of the principal investigator, the name of the presenter if different from the principal investigator, organization, and project ID# (which will be provided to you by Alliance Technical Services). Also include the statement at the bottom of the following slide: “This presentation does not contain any proprietary, confidential, or otherwise restricted information.” Instruction

21. 2016 DOE Hydrogen and Fuel Cells Program Review Presentation Template (replace with your title) P. I. Name (always include) Presenter Name (if not the P.I.) Organization Date Project ID # (this will be provided to you) This presentation does not contain any proprietary, confidential, or otherwise restricted information Template

22. 22 Title Slide Examples

23. 23 Overview Slide The purpose of this slide is to provide some context for evaluating your project and especially your accomplishments. Notes on Timeline and Budget: –Budget: For lab projects, for FY15 the actual amount received should be included; for FY16 the total planned amount should be given, NOT actual to date. Separate lines can be used to differentiate operating versus capital funding. Please confirm values with your DOE manager(s). –The information in the left column describes the magnitude and timing of the investment in your project. The information in the right column describes the players and the issues that are to be overcome. Note that one example includes the Technical Targets the project is addressing. This is acceptable if it can be done in a concise manner as shown. –For projects that include multiple partners, please discuss the roles of each and how the overall project is being managed. Instruction

24. 24 Barriers addressed –(List up to 3 technical barriers and technical targets from the Fuel Cell Technologies Office Multi-Year Research, Development, and Demonstration Plan addressed by your project (If you do not have them, go to www.eere.energy.gov/hydrogenandf uelcells/mypp to obtain them)) www.eere.energy.gov/hydrogenandf uelcells/mypp For Competitively Selected Projects: (lab and non-lab projects) Project Start Date: XX/XX/XX Project End Date: XX/XX/XX Total Project Budget: $ Total Recipient Share: $ Total Federal Share: $ Total DOE Funds Spent*: $ * As of 3/31/16 For Non-Competitively Selected Projects: (lab projects funded annually through AOP process; see Notes to this slide): Project Start Date: XX/XX/XX FY15 DOE Funding (if applicable): $ FY16 Planned DOE Funding (if applicable): $ Total DOE Funds Received to Date: $ Timeline and Budget Barriers Interactions/ collaborations Project lead Partners Overview Template

25. 25 Overview Slide Examples

26. 26 Relevance counts for 15% of your total project score. –Relevance to the Hydrogen & Fuel Cells Program includes contribution to achievement of specific targets and milestones. The title of these slides should make it clear that they count toward your project’s relevance! Information to include: –Objectives: Describe what you are trying to do, both over the life of the project and during the current project year (April 2015 – April 2016). Your objectives should make clear the relevance of your project to the DOE Hydrogen and Fuel Cells Program (more information on the Program can be found through this website and its contained links: http://www.hydrogen.energy.gov/mission.html). http://www.hydrogen.energy.gov/mission.html –The impact your project has had in the last year (since the 2015 AMR) on addressing the barriers identified in the Overview slide and other specific targets and milestones. Relevance Instruction

27. 27 Relevance Slide Examples

28. 28 Approach counts for 20% of your total project score. The title of these slides should make it clear that they count toward your project’s approach! Describe overall technical approach, focusing on the past year: –Emphasize unique aspects of your approach and de-emphasize discussion of equipment used; –How your research over the past year (since the 2015 AMR) addresses the Program’s technical barriers; –How your project is integrated with other research within the Hydrogen and Fuel Cells Program; –Use simple statements so that scientists and engineers, not experts in your area, can readily understand the explanation of your approach. Include the planned milestones and go/no-go decisions for FY16 and FY17 and current status towards them. (View the PowerPoint “Notes” page for additional instructions) Approach Instruction

29. 29 Approach Slide Examples

30. 30 Approach Slide Examples

31. 31 Purpose: Describe the most important technical accomplishments and results obtained in the last year. –Describe the most important technical accomplishments achieved during this reporting period and their significance (from last year’s review to date for existing projects, or progress to date for new projects). –Include relevant data to support your accomplishments. –Relate the accomplishments to project milestones, barriers, objectives and technical targets! –Whenever possible, describe the significance of the accomplishments by relating the results to the appropriate DOE targets and milestones from the Fuel Cell Technologies Office Multi-Year Research, Development, and Demonstration Plan (www.eere.energy.gov/hydrogenandfuelcells/mypp).www.eere.energy.gov/hydrogenandfuelcells/mypp –Only include accomplishments achieved since the last AMR (April 2015 to April 2016). –Address comments received from reviewers during last year’s AMR, including progress towards addressing those comments Accomplishments and Progress counts for 45% of your total project score. The title of these slides should make it clear that they count toward your project’s technical accomplishments and progress! Accomplishments and Progress Instruction

32. 32 Each slide should include a summary “take-home” message, especially those that contain data. Benchmark the progress versus FY15 results, when possible. To assist the reviewers evaluating your work, please include bullet comments of the key points on each slide. Include sufficient slides to explain what was done leading to the technical accomplishments. However, please limit your slides to the time you have available – the 20 minute presentation time will be STRICTLY enforced! Though your presentation will be in color, it is best to choose colors and data symbols that can be easily distinguished in black and white for those reviewers with hardcopies, and high contrast for best results during projection of the presentation. Accomplishments and Progress (cont.) Instruction

33. 33 Accomplishment Slide Examples

34. 34 If yours is an on-going project that was reviewed last year, address 1-3 significant questions/ criticisms/recommendations from the previous year’s reviewers’ comments, available at: http://hydrogen.energy.gov/annual_review15_report.html http://hydrogen.energy.gov/annual_review15_report.html Last year’s presentations can be found at: http://www.hydrogen.energy.gov/annual_review15_proc eedings.html. http://www.hydrogen.energy.gov/annual_review15_proc eedings.html If your project was not reviewed last year, indicate this to ensure that your project score will not reflect missing information. Accomplishments and Progress: Responses to Previous Year Reviewers’ Comments Instruction

35. 35 Reviewer Comment Slide Examples

36. 36 Collaborations Collaborations counts for 10% of your total project score. The title of these slides should make it clear that they count toward your collaborations! List your project collaborators, indicating: –Relationship (i.e., prime, sub, etc.); –Industry, University, Federal laboratory; –Within or outside of the DOE Hydrogen and Fuel Cells Program; –Extent of the collaboration. Describe the quality of the collaborative relationships and their importance in achieving the project’s objectives. Instruction

37. 37 Collaboration Slide Examples

38. Remaining Challenges and Barriers Highlight the key remaining challenges and barriers to meeting the project objectives. The remaining challenges and barriers should provide justification and support for the future plans in the following slide. 38 Instruction

39. 39 Barriers and Challenges Slide Examples

40. 40 Proposed future work counts for 10% of your total project score. –Purpose: Describe and justify your plans for the remainder of this year and the coming year. –This slide must be completed by projects that are finishing/ed as well. Describe future plans for the technology/ R&D beyond the DOE-funded project time line. Please specify funding source. The title of these slides should make it clear that they count toward your proposed future work! Explain what you plan to do during the rest of this year (FY16) and next year (FY17), how you will meet the remaining project goals and objectives, and why the plans are important. Be as specific as possible; avoid blanket statements. Highlight upcoming key milestones. Address how you will deal with any decision points during that time and any remaining issues, including any alternative development pathways under consideration to mitigate risk of not achieving milestones. Proposed Future Work Instruction

41. 41 Future Work Slide Examples

42. Technology Transfer Activities Include any technology-to-market or technology transfer plans or strategies that you have for the technology. Include plans for future funding from alternative sources as well as marketing strategies and options. Include any patent, licensing, or potential licensing information. 42 Instruction

43. 43 Technology Transfer Slide Examples

44. 44 Summarize the key points you wish the reviewers and the audience to take away from your presentation. For those projects that are working toward specific technical targets, include a Summary Table summarizing key FY16 technical results compared to FY15 results, and the technical targets. Mandatory Summary Slide Instruction

45. 45 Summary Slide Examples

46. 46 Technical Back-Up Slides (Note: please include this “separator” slide if you are including back-up technical slides (maximum of five). These back-up technical slides will be available for your presentation and will be included in the DVD and Web PDF files released to the public.) Instruction

47. 47 Back-Up Slide Example

48. 48 Reviewer-Only Slides (Note: please include this “separator” slide between those to be presented and the “Reviewer-Only” slides. These slides will be removed from the presentation file and the DVD and Web PDF files.) Instruction

49. 49 Instructions for Reviewer-Only Slides (Not a template slide – for information purposes only) The following slides can be included in your submission for Peer Evaluation purposes, but will not be part of your Oral presentation – they will be provided to reviewers only. If you have a Poster presentation, submit the Reviewer- Only slides with your presentation to Alliance Technical Services but do not include them in your presented Poster. Instruction

50. 50 Address 3-5 of the critical assumptions and/or problems affecting the outcome of your project. Briefly describe the problem as well as potential solutions, both within and beyond the scope of the project. Exclude funding issues. Critical Assumptions and Issues Note: This slide is for the use of the Peer Reviewers only – it is not to be presented as part of your Oral or Poster presentation. These Reviewer-Only slides will be included in the copy of your presentation that will be made available to the Reviewers. Instruction

51. 51 Critical Assumptions & Issues Slide Examples

52. 52 List any publications and presentations that have resulted from work on this project. Use at least 12-point font. Note: This slide is for the use of the Peer Reviewers only – it is not to be presented as part of your Oral or Poster presentation. These Reviewer-Only slides will be included in the copy of your presentation that will be made available to the Reviewers. Publications and Presentations Instruction

53. 53 Publications & Presentations Slide Examples

54. 54 Questions? Contact us by email: h2amr@alliance-technicalservices.com Or contact us by phone: Melissa Laffen – (301) 252-3809 Rachel Davenport – (970) 903-3512