1. School of Biological Sciences Staff Survey 2013 Department of Zoology Results Briefing, 21 May 2013

2. Department of Zoology Reasons for conducting a staff survey: Improve two-way communication Develop an understanding of employee views and opinions Identify areas for improvement, helping maximise employee engagement Prioritise work plans and strategy, including Athena SWAN submissions Monitor diversity practices and aid staff wellbeing Benchmark against others in same sector (and trends over time)

3. Department of Zoology Survey Completion Survey window: 22 January – 11 February, 2013 Overall response rate for the School: 78% (n = 1434) Response rate for Zoology: 74% (n = 114) Benchmark response comparisons: Internal: UAS 89%; Clinical School 73% External: Universities UK 63% A fantastic response rate – thank you!

4. School of Biology Reminder - Structure of the Survey Area No. questions Examples Your Job 11 I am satisfied with my working environment My job makes good use of my skills Your development 14 I am satisfied with the training and development opportunities I found appraisal useful Working together 3 I receive support from within the Department Leadership & line management 6 My immediate line manager is open to my ideas and suggestions I believe senior managers in the Department manage their area well Wok life balance 7 I am satisfied with the support the University offers to help me balance my work and home life Pay & benefits 4 Considering my duties & responsibilities, I feel my pay is fair Inclusion & fair treatment 4 I feel my Department values me Communication 8 I feel informed about what is happening in the University I feel informed about what is happening in the Department Perception of University 6 I am proud to work for the University Working here makes me want to do the best I can

5. Department of Zoology Positive Response Levels by Section headings

6. School of Biological Sciences Top 5 positive scoring questions 6 Q7: I believe that the work the University does is world class (n = 1415) Q1: I am clear about what I am expected to achieve in my job (n = 1427) Q69: I am proud to work for the University (n = 1347) Q11: I have a choice in deciding how I do my work (n = 1419) Q10: I am able to take ownership and responsibility across the duties of my role (n = 1408) % Positive 90.7 87.4 86.6 86.3 84.5 % Neutral 8.7 7.3 11.7 9.3 9.5 % Negative 0.6 5.3 1.7 4.4 6.0

7. Department of Zoology Top 5 positive scoring questions % Positive 95.6 92.1 92.0 91.8 % Neutral 4.4 7.0 6.1 7.1 7.3 % Negative 0.0 0.9 1.8 0.9 Q7: I believe that the work the University does is world class (n = 113) Q1: I am clear about what I am expected to achieve in my job (n = 114) Q69: I am proud to work for the University (n = 114) Q11: I have a choice in deciding how I do my work (n = 113) Q35: My immediate line manager treats me with respect (n = 110) Top 4 same as SBS Top 4

8. School of Biological Sciences Top 5 negative scoring questions Q20: I think there are sufficient opportunities for career progression at the University (n = 1334) Q64: In my experience, there is good communication between the different parts of the University (n = 1331) Q16: I receive regular and constructive feedback on my performance (n = 1217) Q51: Considering my duties and responsibilities, I feel my pay is fair (n = 1347) Q23: I am happy with the redeployment support I received (n = 63) 8 % Positive 33.1 21.3 39.5 45.7 41.3 % Neutral 26.6 44.3 26.6 21.4 27.0 % Negative 40.3 34.4 33.9 32.9 31.7

9. Department of Zoology Top 5 negative scoring questions % Positive 32.7 43.2 55.4 30.6 46.7 % Neutral 22.1 23.4 14.3 39.6 25.6 % Negative 45.2 33.3 30.4 29.7 27.8 Q20: I think there are sufficient opportunities for career progression at the University (n = 104) Q54: I know where to find out about benefits and the additional advantages of working here (n = 111) Q51: Considering my duties and responsibilities, I feel my pay is fair (n = 112) Q64: In my experience, there is good communication between the different parts of the University (n = 111) Q16: I receive regular and constructive feedback on my performance (n = 90) Zoo Top 5 also SBS Top 5

10. Department of Zoology Where do we need to improve? On many questions, Zoology staff answered positively relative to the School mean, including: feeling recognized, feeling informed and being consulted. Zoology has a high “engagement index” (feelgood factor), 78% vs 72%; and a high confidence that action will be taken as a result of this survey (47% vs 40%). But in what follows, we will focus on questions where there is a significant (~ >10%) negative variation from the School mean across different staff groupings. These are likely to indicate areas where the Department, and/or School and/or University need to do better.

11. Department of Zoology Staff groups: Contract Research Staff (1) Contract research staff in Zoology (n = 21-34) had >10% variance in the negative direction from the School mean for the following questions (top 5):- I think there are sufficient opportunities for career progression at the University My local induction gave me the information and knowledge I need to do my job effectively I understand how pay is determined My probation was well managed The career development / promotion processes at the University are fair

12. Department of Zoology Staff groups: Contract Research Staff (2) Female contract research staff in Zoology had >10% variance in the negative direction from male research staff for the following questions (top 5):- I know where to find out about benefits and the additional advantages of working here (e.g. access to museums, exhibitions, etc) The career development / promotion processes at the University are fair I can manage any stress experienced in my role, so as not to impact on my work or my wellbeing I understand how pay is determined In my experience, there is good communication between the different parts of the University

13. Department of Zoology Staff groups: Assistant staff Assistant staff had >10% variance in the negative direction from the School mean for the following questions (top 5):- My local induction gave me the information and knowledge I need to do my job effectively I think there are sufficient opportunities for career progression at the University I am satisfied with the support the University offers to help me balance my work and home life I was clear when my probation came to an end Considering my duties and responsibilities, I feel my pay is fair

14. Department of Zoology Staff groups: Academic staff * Academic staff had a minor variance in the negative direction from the School mean for the following questions:- I see my future as working at the University of Cambridge My local induction gave me the information and knowledge I need to do my job effectively I know where to find out about benefits and the additional advantages of working here I understand how my work contributes to the success of the University I am comfortable with the amount of work I am expected to do * (NB Includes some Fellows)

15. Department of Zoology Length of service Age group most likely to score below the positive mean Zoology 0-2 years 20+ years 3-5 years 11-20 years 6-10 years School Age group least likely to score below the positive mean 6-10 years 11-20 years 3-5 years 20+ years 0-2 years

16. Department of Zoology Gender differences (1) – within Zoology Women in Zoology were >10% more negative than men in Zoology about the following questions: I am able to take ownership and responsibility across the duties of my role I found my last SRD meeting (appraisal) useful I would feel able to report bullying or harassment without worrying that it would have a negative impact on me I see my future as working at the University of Cambridge I understand how pay is determined

17. Department of Zoology Gender differences (2) – Zoology / School Women in Zoology were more negative than women in the School about the following questions (top 6): I see my future as working at the University of Cambridge I am aware of the senior academic promotions process I think there are sufficient opportunities for career progression at the University I know where to find out about benefits and the additional advantages of working here I understand how pay is determined I am able to take ownership and responsibility across the duties of my role

18. Department of Zoology Potential areas for investigation / action More information about, and support for, career progression and promotion Better communication of additional benefits (e.g. access to museums, staff discounts, exhibitions etc.): Remuneration – understand issues and raise at appropriate level Feedback and opportunities to discuss personal development – including use of induction, probation, mentoring, appraisal, training: the Department needs more consistent approaches  Action Planning: 47% believe action will be taken on the results (against 40% for the School)

19. Department of Zoology Things we need to keep doing well Maintaining pride and confidence in the reputation of the University and the Department of Zoology Treating people with fairness and respect Giving staff the space to take ownership and responsibility for how they work

20. Department of Zoology Learning and Actions at all levels School & University Department Teams & Individuals

21. Department of Zoology Next steps Survey data to be shared online Issues around gender, career development, family-friendly practice, work-life balance: action by the SWAN committee Planning & Resources Committee to consider main lessons Opportunity for staff involvement – share views, identify actions, help to make changes. The views of all staff are welcome. Thank you for your participation!