8.01 Spreadsheets and Components of Spreadsheets 8.01 Spreadsheet and Components of Spreadsheets

PART A - Spreadsheet Basics

What is a Spreadsheet Spreadsheet/Worksheet is an arrangement of cells in columns and rows. Used to organize, analyze, calculate, and report information, usually in numerical form. A workbook is a file which contains one or more spreadsheets.

Uses of a Spreadsheet Daily Uses of Spreadsheets: Balancing a checkbook Calculating car loans Calculating student grades Household budgets Do you or your family use spreadsheets? Tracking Expenses Why would a business use spreadsheets? Payroll Financial statements for a business (profit/loss)

An advantage of a Spreadsheet is that it answers What-if Analysis A spreadsheet can be a tool used to play out different situations to determine the outcome. An advantage of a Spreadsheet is that it answers “What If” questions.

Parts of a Spreadsheet Column: identified by letters of the alphabet (vertical) Example “Column A” Row: identified by numbers (horizontal)Example “Row 3” Cell: intersection of a row and column COLUMNS (vertical) Cell – individual locations on a spreadsheet Column A- refers to all of the contents in a vertical range of cells in the first column of the spreadsheet. Row 3 refers to all of the contents in a horizontal range of cells on Row 3 A B C D 1 2 CELL 3 ROWS (horizontal) 8.01 Spreadsheet and Components of Spreadsheets

Cell Specifics Cell Range: A Range is a group/block of cells. Example: A6:E16 (Range of cells in a spreadsheet). Cell Address/Cell Reference: a specific location It is the Column letter and Row number. Example: Cell A4 or Cell B8 Active Cell: The cell that is selected with a dark boarder. It is the cell that is ready to receive data.

3 Components of a Spreadsheet Cell Data Formulas/Functions Operations

Cell Data Cell Data -- is classified according to its intended purpose. 4 Types of cell data Labels Values Formulas Functions Labels-Alphabetical text/alphabets Values-Numerical data/numbers Formulas-Statement that performs a calculation Functions A mathematical operation built into a spreadsheet program to perform a shortcut for common calculations

LABELS Labels —Alphabetical text or numbers that will not be used in calculations. Labels are Left Aligned Examples: John Jones (text) Dates, such as 1/03/2009 (considered as text) Social Security # Phone # ZIP Code (a number, but will not be calculated) Using an apostrophe ‘ Type an apostrophe (‘) before a number to make that entry recognized as a label (the ‘ does not show when you press enter). Example: ‘27613 (Put ‘ so the ZIP Code is recognized as a label or text, not a value, by the computer)

Vaules Values — Numerical Data to be used in calculations. Example: 150 Values are Right Aligned