2016 Leader Orientation

Feedback from Pender’s ministry and committee leaders  I don’t know who to report to  I don’t know what is expected of me  I don’t know what I am authorized to do  I don’t know how we make decisions at Pender  I don’t know where to get help! 2 Why are we here? Jesus equipped His disciples…We need to equip our leaders!

Agenda Welcome & Prayer Vision, Mission, and Core Spiritual Objectives Church Structure & Roles of Council, Cluster, & Ministry Decision Model & the role of prayer in Pender leadership Planning Model Budget Planning and Execution Do’s and Don’ts of Communications Next Steps Closing Prayer 3 What’s the plan for today?

Vision, Mission, and Core Spiritual Objectives 4

Pender’s Vision By following Jesus, and reaching out to others, we seek God’s transformation of ourselves and our world

Pender’s Mission Make disciples for Jesus Christ

Pender’s Core Spiritual Objectives  Know God: Foster understanding of GOD as Lord & Savior and support personal intimate relationships with HIM  Love God and others: Love the Lord Your God with all your heart, your mind, your soul, and spirit. Love others as yourself  Grow in God: Assist all people in experiencing GOD and expanding their personal relationships with Jesus Christ through the Holy Spirit.  Serve God: Serve GOD through worship, prayers, presence, gifts, and service to ourselves and others.  Share God: Proclaim the good news of Jesus Christ to others through our actions and words.

Church Structure 8

 The UMC provides services to local churches  Local churches are governed by “The Book of Discipline of the United Methodist Church  Local churches support the UMC organization What does it mean to be a UMC? The United Methodist Church (UMC) is a connectional church 9

Pender’s Governance Guidance  Prayer  The Holy Spirit  The Bible  The Book of Discipline  Pender’s Strategy 10

Pender’s Governance Structure  District Superintendent and local pastor schedule the conference. DS in attendance  Executive body of the local church  Connecting link between Pender and the Virginia Conference  Has general oversight of the Church Council  Meets annually (or more often if needed)  Elects the officers of the church  District Superintendent and local pastor schedule the conference. DS in attendance  The Charge conference can become the church conference  The Charge Conference can be convened as the Church Conference.  All the Articles or Provisions remain the same as the charge conference  Here the election of officers is presented be for the total church membership for a vote. Charge Conference Church Conference 11 All of this and much more can be found in The Book of Discipline of the United Methodist church pp.169 – 168

Pender’s Governance Structure Cont. 12 Church Council  Governing body of the local church.  Sets policy for Pender  Has oversight of all standing committees and ministry areas  Charged with the administration of the church's organizational and temporal life

 When Does the Council Meet? ◦ 3 rd Wednesday of each month  What time do the meet and location? ◦ 7:30 in the Corner Stone Class Room  Who Makes up the council? ◦ The Chairperson – Lay Leader- Chairperson SPRC- Chairperson for finance- Chair of Trustees- Church Treasure- Lay Member to Annual Conference- The UMM- the UMW- Young adult representative- Rep YM Youth- The Pastors. ◦ The Book of Discipline pp. 180 for details Church Council 13

14 How is Pender organized ?

What is a cluster? A cluster is a group of ministries that  Share common goals and objectives  Are managed by a leader and assistant leader to facilitate coordination, communication, and resource provisioning 15

What are Pender’s ministry clusters? ClusterPurposeObjectiveLife Task Know GodWorship Celebrating God’s presence through worship Our worship Love GodFellowship Caring for God’s family through prayer and fellowship. Our relationships Grow in God Discipleship Educating God’s people through discipleship Our walk Share GodOutreach Communicating God’s word through mission and ministry Our Witness Serve GodService Demonstrating God’s love Through Service Our Works 16

What is the role of a committee chair or cluster leader?  Achieving the overarching responsibilities and mission of the respective committee or cluster  Forging and implementing a strategy to achieve the mission  Facilitating communication ◦ Within the committee or cluster and with other committees or clusters ◦ Between Pender UMC members and the committee or cluster ◦ Between Church Council and the committee or cluster members  Ensuring the committee or cluster is resourced with appropriately skilled volunteers  Overseeing the preparation of budget submissions and the execution of expenditures per the approved budget 17

Decision Making 18

How does the Church Council make decisions? Prayer and consensus model  All decisions are preceded by a short time of prayer  Approval requires either unanimity or unity ◦ Unanimity: Unanimous belief that an affirmative decision is God’s will ◦ Unity: The person or persons dissenting is/are comfortable with the discernment of the group  When unanimity or unity is not achieved, the decision is delayed for prayer  FYI: The Council Minuets are published on website It is strongly recommended that ALL clusters and committees adopt the prayer and consensus model! 19

What constitutes a quorum? Any number of members present and voting at any duly announced meeting constitutes a quorum for the vote. Located - Section on page180 of the 2012 Book of Discipline of the UMC. Per the Book of Discipline 20

What must be decided by the Church Conference?  Compensation of the Pastor and any other staff appointed by the UMC Conference Bishop  Election of the following leadership positions ◦ Chairperson of church council ◦ Committee on Lay Leadership ◦ SPRC members and chairperson ◦ Finance committee members and chairperson ◦ Lay member of the annual conference ◦ Lay leader(s) ◦ Church conference recording secretary 21

What is decided at the Church Council level? Church Council must approve  Any changes to the church wide budget  Any policy changes  Decisions that impact other clusters or committees Clusters and committees should bring ANY ideas/decisions that may benefit from input from other areas to Church Council! 22

Outline of Church Council meeting  Worship and Reflection  Celebration Minute / God moments  Prayerful Consideration of Church Matters: ◦ Planning and Cross Ministry Coordination ◦ Administrative matters  Closing prayer and benediction 23

What can be decided by the committees and clusters? Any decisions that are in keeping with their purpose and are within their allocated resources 24

What is the role of a committee chair or cluster leader?  Achieving the overarching responsibilities and mission of the respective committee or cluster  Forging and implementing a strategy to achieve the mission  Facilitating communication ◦ Within the committee or cluster and with other committees or clusters ◦ Between Pender UMC members and the committee or cluster ◦ Between Church Council and the committee or cluster members  Ensuring the committee or cluster is resourced with appropriately skilled volunteers  Overseeing the preparation of budget submissions and the execution of expenditures per the approved budget

Planning Model 26

Holy Spirit Led Continual prayer asking for guidance from the Holy Spirit is the single most important part of determining both which ministries Pender should execute and how Pender should execute those ministries

Basic Tenets for Planning Emphasis on  Love God and Love Neighbor  Outreach and In-reach  Cross Ministry collaboration

So That…  Write the objective of the ministry activity in a “so that” statement ◦ Use a simple statement: “We will do ___ so that ___ will happen.” ◦ “So that…” changes everything. It helps establish the reason/purpose of why we do anything  Ask the questions whether and how the “so that” contributes to our ultimate objective “To make disciples of Jesus Christ”  Determine how we will know if the ministry has succeeded in it’s objectives John 3:16 “God so loved the world that He gave His only Son so that… everyone who believes in Him may not perish but may have eternal life.”

6-3-1  Six months ahead: Identify cross ministry participation needed  Three months ahead: Have a defined plan  One month ahead: Begin executing and handling any unanticipated issues  “What’s Next?”: Include follow up activities to help build longer term relationships As good stewards of God’s riches, we must make the most efficient use of our resources

Communications  Encourages general participation and volunteer participation in ministry activities  Is needed before, during, and after an event Telling the story Venues  “This Week at Pender”  Pender website  Pender Facebook site, twitter feed, and blogs  Sunday morning announcements

Budget Planning & Execution 32

What are the first steps?  Execute the planning process ◦ Prayer and guidance from the Holy Spirit ◦ “So That” ◦  Estimate the costs associated with the plan

Budget Schedule  Mid August: Budget worksheets are provided electronically to committee chairs and cluster leads.  August Church Council meeting: Budget process and guidelines are explained  Early September: Budget worksheets are due to the Finance chairperson  September Finance Committee meeting: Budget is reviewed in preparation for the September Council meeting  September Council meeting: Budget recommendations are presented. Budget may be approved if there are no issues. Issues will result in actions assigned for completion prior to the October Finance meeting  October Finance meeting: Final budget submissions are reviewed. Recommended budget is compiled  October Council meeting: Final budget is approved for distribution and communication to the church at the Church Conference.  January 1: Execution against the budget begins

Budget Execution  Cluster Lead/Committee Chair role  Finding a copy of your budget  Tracking expenditures vs. budget  Artifacts required for expenditures

Do’s and Don’ts of Communications 36

Where do I find answers to my questions?  The Bible  The UMC Book of Discipline  Lay Leaders and Church Council Chair  Administrative Assistant in the Church office  The Pastors The Pastors are our Spiritual Leaders. HOWEVER, there are many other avenues to find the answers to your questions

How do I ask my questions?  Face to Face  Telephone  DO NOT send s for very emotional or inflammatory issues!

Resources 39

Online Resources  Pender Leadership Orientation Package ◦  Pender Leadership Orientation Guide ◦